Successful Grant Submissions at VUMC Beth Berman Administrative
Successful Grant Submissions at VUMC Beth Berman Administrative Officer of Research Department of Medicine Division of Clinical Pharmacology beth. berman@vanderbilt. edu
CLIN PHARM MAJOR SOURCES OF FUNDING: § 9 P or U grants (P 01 s, P 60, U 01 s, U 19, U 54) § 22 R 01 or equivalent grants § 32 Other (AHA, DOD, NASA, Foundation and Non. Federal) awards § 4 K Career Development grants § 2 T 32 grants § 1 K 12 Institutional grant § 1 VPSD award
FEDERAL FUNDING SOURCES • National Institutes of Health – http: //grants. nih. gov/grants/oer. htm – Search by Institute Center (IC) Agency, grant mechanism, or research topic • Department of Defense/e. BRAP – https: //ebrap. org/e. BRAP/public/Program. htm – Search by Research Program Opportunities • National Science Foundation – http: //www. nsf. gov/funding/ – Search by Program Area
NON-FEDERAL FUNDING SOURCES • • • proposal. Central – https: //proposalcentral. altum. com/ – Search by Sponsor or Program American Heart Association/ grants@heart – http: //my. americanheart. org/professional/Research/Funding. Opportunities_UCM_316909_Sub. Home. Page. jsp Doris Duke Charitable Foundation – http: //www. ddcf. org/Grants/Funding-Opportunities-and-Competitions/ American Diabetes Association – http: //professional. diabetes. org/Home. Research. Grants. And. Funding. aspx? hsid=2 JDRF – http: //jdrf. org/grant-center/grant-opportunities-and-deadlines/ Pivot/ VUMC (formerly FINDGrants) – http: //pivot. cos. com/funding_main
SELECT YOUR GRANT MECHANISM • Grad Students/Post Doc Fellows – Grants available to promote careers in research – Provide salary stipends, travel, lab supplies, etc. – Examples: • NIH: F 31, F 32, T 32, Diversity Supplement on Mentor’s Parent Grant • AHA: Pre/Postdoctoral Fellowships • Susan G. Komen: Postdoctoral Fellowships for Basic/Translational and Clinical Research Areas
SELECT YOUR GRANT MECHANISM • Junior Faculty – Grants available to promote research independence – Provide salary, travel, and research support, etc. – Examples: • NIH: K Career Development Awards • Doris Duke: Scientist Development Award • VUMC: CTSA KL 2, BIRCWH K 12, & VPSD
SELECT YOUR GRANT MECHANISM • Established Faculty – Grants available to support research discoveries – Various levels of funding to support research lab salaries, travel, and other expenses, etc. – Examples: • • NIH: R 03/R 21/R 01; U 01; & P 01 DOD: BCRP Innovator Award; LCRP Idea Development Award Foundation Leducq: Transatlantic Networks of Excellence Industry Companies: Baxter, Bristol Myers Squibb, Forest
LEARN YOUR FUNDING CYCLES • NIH offers 3 funding cycles Activity Code Program Description Cycle III P Series Program Project Grants and Center Grants 1/25 5/25 9/25 R 01 (New) U 01 (New) Research Grants Cooperative Agreements 2/5 6/5 10/5 R 01 (Renewal/Resub) U 01 (Renewal/Resub) Research Grants Cooperative Agreements 3/5 7/5 11/5 R 21/R 03 Small Research Grants 2/16 6/16 10/16 R 21/R 03 (Renewal/Resub) Small Research Grants 3/16 7/16 11/16 K Series (New) Research Career Development 2/12 6/12 10/12 K Series (Renewal/Resub) Research Career Development 3/12 7/12 11/12 F Series (All) Individual NRSA 4/8 8/8 12/8 F 31 (All) Individual NRSA (Diversity) 4/13 8/13 12/13
LEARN YOUR FUNDING CYCLES • Non-federal sponsors deadlines vary depending on their funding availability – Check research funding pages often – Sign up for funding alerts/newsletters
PREPARE YOUR TEAM • Select your scientific key personnel (including consultants) well in advance – Regularly meet to discuss collaborations – Collect updated biosketches • Notify your grants manager of future submissions 2 -3 months before deadline
PREPARE YOUR GRANT NARRATIVES • Internal routing starts 10 business days before deadline • Any proposal will need the following for Info for Your Grants Admin: internal approval: q Letters of Support – Y/N – – – Title (Final) Key Personnel (Final) Abstract /Relevance Statement (Draft) Budget (Final) Budget Justification (Final) Facilities/Equipment (Draft) q q Subcontracts – Y/N Appendix – Y/N Animals – Y/N Human Subjects – Y/N Extra items needed for routing: § Billing Rate # from Starbrite § Planned Enrollment Form § Inclusion Enrollment Form
ROUTING YOUR SUBCONTRACTS Grant Proposals Progress Reports • Complete Face Page/ LOI • Detailed Budget • Budget for Entire Proposed Period of Support • Budget Justification • Scope of Work • Biosketch – All Key Personnel • Resources • Checklist • • Complete Face Page/ LOI Detailed Budget Justification Scope of Work Other Support for Key Personnel All Personnel Report Checklist
ROUTING YOUR GRANT APPLICATION • Internal approvals are collected in Coeus • PI and Key Personnel are required to submit their Conflict of Interest and/or PI Assurance forms in PEER (proposal will not be approved to submit until this is completed) • PI continues to work on science; except no changes to Budget, Key Personnel, or Enrollment Tables
SUBMITTING YOUR GRANT APPLICATION • Finalize your grant narratives and send to your grants admin • OSP prefers for PI to submit 3 days before deadline – Ensures plenty of time to fix any errors • Review final documents with your grants admin before you submit • Review final submission – NIH via e. RA Commons (48 hours prior to deadline) – DOD via e. BRAP (see program announcement for cut off date)
TIMELINE REVIEW PI Grants Admin Action Preparation Select collaborators and funding cycle; notify your grants admin Create budget with PI and collect internal routing documents 1 -3 months prior to deadline Internal Routing Provide: Title Key Personnel Abstract /Relevance Budget Justification Facilities/Equipment Prepare Coeus shell for proposal, upload internal routing documents, and finalize the budget 10 days to 1 month prior to deadline Finalizing Proposal Sign offs in PEER, finish all grant narratives and send to grants admin Update PIs on what is needed to finalize proposal and work with OSP to get internal approval 10 days to 3 days prior to deadline Submission PI sits with grants admin to review all documents and submit proposal Review all document formatting, submit with PI, and verify submission 1 - 3 days prior to deadline
COMMON PITFALLS • Missing narratives – Cover letter – Letters of support • Wrong salary/fringe in budget • Missing key personnel • Missing e. RA Commons username • PI not affiliated to VUMC in e. RA Commons • Narratives over the page limits • Using special symbols • Research strategy figures are incorrect
QUESTIONS?
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