Submitting a Proposal Best Practices By Anu Singh

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Submitting a Proposal: Best Practices By: Anu Singh Science Assistant asingh@nsf. gov 703 -292

Submitting a Proposal: Best Practices By: Anu Singh Science Assistant [email protected] gov 703 -292 -7141

Best Practices in Proposal Preparation Start with a Good Idea! The best proposals have

Best Practices in Proposal Preparation Start with a Good Idea! The best proposals have a high “WOW” factor or have a “HIGH IMPACT” in the field. ØTalk to a Program Director ØPD’s can assist in program identification

Best Practices in Proposal Preparation Ø Follow the Rules! • Grant Proposal Guide –

Best Practices in Proposal Preparation Ø Follow the Rules! • Grant Proposal Guide – GPG http: //www. nsf. gov/publications/pub_summ. jsp? ods_key=gpg Ø Allow Plenty of Time Ø Examine previous awards in your area. “Awards” Hyperlink from NSF homepage

Typical Components of an NSF Proposal Ø Cover Sheet Ø Table of Contents Ø

Typical Components of an NSF Proposal Ø Cover Sheet Ø Table of Contents Ø Project Summary Ø Project Description Ø References Cited

Proposal Supporting Documents Ø Biographical Sketches Ø Proposal Budget Ø Budget Justification Ø Current

Proposal Supporting Documents Ø Biographical Sketches Ø Proposal Budget Ø Budget Justification Ø Current and Pending Support Ø Facilities, Equipment & Other Resources Ø Supplementary Documentation

Best Practices: Cover Sheet Ø Cover Sheet • NSF Unit Organization • PI and

Best Practices: Cover Sheet Ø Cover Sheet • NSF Unit Organization • PI and Co-PI’s Information Ø Table of Contents – Done Automatically

Best Practices: Project Summary ØIntroduction/Overview ØIntellectual Merit ØBroader Impact

Best Practices: Project Summary ØIntroduction/Overview ØIntellectual Merit ØBroader Impact

Best Practices Project Description: Ø Appearance Matters Ø Must address: • Results from prior

Best Practices Project Description: Ø Appearance Matters Ø Must address: • Results from prior NSF funding (Required) • Intellectual Merit and Broader Impact • Brief response to reviewer comments (recommended)

Best Practices Project Description: Ø Results from prior NSF funding • Basic findings, training,

Best Practices Project Description: Ø Results from prior NSF funding • Basic findings, training, outcomes, publications Ø Organization • Clearly apparent Aims/Goals/Hypotheses • Separate sections for both Merit Criteria Ø Integration • Intellectual Merit • Broader Impacts

Best Practices: Project Description - Intellectual Merit Ø Aims/Goals/Hypothesis • New insights • Rationale

Best Practices: Project Description - Intellectual Merit Ø Aims/Goals/Hypothesis • New insights • Rationale • Inter-relationships between aims • Timeline

Best Practices: Project Description - Intellectual Merit What if it doesn’t work? Ø Anticipate

Best Practices: Project Description - Intellectual Merit What if it doesn’t work? Ø Anticipate criticisms Ø Provide backup plans Ø Include alternative hypotheses.

Best Practices: Project Description - Intellectual Merit Ø Methodology • Competence • Collaborations •

Best Practices: Project Description - Intellectual Merit Ø Methodology • Competence • Collaborations • Experimental System

Best Practices: Project Description – Broader Impacts Ø Don’t Forget Broader Impacts! • High

Best Practices: Project Description – Broader Impacts Ø Don’t Forget Broader Impacts! • High impact • Education/Outreach are important • Your record • Your plan • Your budget http: //www. nsf. gov/pubs/gpg/broaderimpacts. pdf pubs

Best Practices: References ØProvide current background information ØCite literature accurately

Best Practices: References ØProvide current background information ØCite literature accurately

Best Practices: Biographical Sketches: Ø Maximum length: 2 pages Ø Maximum publications: 10 Ø

Best Practices: Biographical Sketches: Ø Maximum length: 2 pages Ø Maximum publications: 10 Ø Synergistic activities Ø Mentors and Mentees Ø Collaborators and Other Affiliations

Best Practices: Proposal Budget Ø Amounts • Reasonable for work – Realistic • In-line

Best Practices: Proposal Budget Ø Amounts • Reasonable for work – Realistic • In-line with program guidelines Ø Eligible costs • Personnel (PI, Co-PIs, Senior Personnel, Techs, Postdocs, Graduate and Undergraduate students) • Equipment • Travel – Consider student support • Participant Support • Supplies – Varies depending upon discipline • Other Direct Costs (including sub awards, consultant services, computer services, publication costs)

Best Practices: Budget Justification ØWell justified - Needs established ØDone line by line basis

Best Practices: Budget Justification ØWell justified - Needs established ØDone line by line basis

Best Practices: List of Suggested Reviewers ØWell qualified reviewers ØProgram Director discretion ØPotentially disqualifying

Best Practices: List of Suggested Reviewers ØWell qualified reviewers ØProgram Director discretion ØPotentially disqualifying conflicts include: ØOrganization with which reviewer has/seeks business relationship ØInstitution at which reviewer is enrolled or serves as visiting scientist

Best Practices: Supplementary Documents Ø Letters of support or collaboration Ø RUI Impact Statement

Best Practices: Supplementary Documents Ø Letters of support or collaboration Ø RUI Impact Statement (certification) Ø Limit these to minimum necessary. • Avoid introducing addition informational content (Not allowed)

Best Practices: General Notes Ø Font size must satisfy all GPG requirements. Ø Follow

Best Practices: General Notes Ø Font size must satisfy all GPG requirements. Ø Follow page limit. Ø Fill out all forms honestly and accurately. Ø Spell check and grammar check. Ø Double check AFTER Fast. Lane upload. Poorly Written or Organized Proposals DO NOT Review Well Even with Excellent Science!

Submitting the Proposal: Ø The Sponsored Research Office (SRO) or equivalent submits the proposal

Submitting the Proposal: Ø The Sponsored Research Office (SRO) or equivalent submits the proposal to NSF electronically. Ø The Authorized Organizational Representative (AOR) is required to electronically sign the proposal.

Questions or Concerns? ? Ø NSF website: http: //www. nsf. gov/funding/preparing Ø GPG hyperlink:

Questions or Concerns? ? Ø NSF website: http: //www. nsf. gov/funding/preparing Ø GPG hyperlink: http: //www. nsf. gov/publications/pub_summ. jsp? ods_key=gpg Ø Contact the Program Director Ø Procedure questions: Contact the Fastlane Help Desk by sending an e-mail to [email protected] gov or call 1 -800 -673 -6188.