STUDENT VISA TO JAPAN Do you want to

STUDENT VISA TO JAPAN Do you want to study in Japan? You will most likely need a student visa if you are planning to study in Japan for more than three months. In this guide, we will take you through the application process step by step so you can get the best of support and outcome. Even though the procedure can be a bit hectic for you as it includes a lot of application form filling and even a journey of hitting the embassy multiple times throughout the process , good news is we at UNIVA can help you cut out those trouble through an internal support team of staff members. We can also help you with schools in Japan. Lets join hands to help you find the best school for you , helping you reach your dream through the simplest and the most efficient way with experienced teams working together for a better future of every student we come across. So why wait? Get your dial in today and connect with UNIVA Nepal family instantly.

Student visa to Japan Visa How to apply declination for a student and reasons visa? ss Changing student visas Documents needed for a student visa

Student visa to Japan How to apply For a student visa? Determine which visa u need Apply to a school in Japan Getting your COE Embassy procedures Getting your visa Booking tickets and flying to Japan Arriving in Japan

Student visa to Japan Application form Documents needed For a student visa Passport-size photo Passport copy School diploma School transcripts Proof of Japanese study Proof of sponsor’s employment Proof of sponsor’s income sponsor’s bank balance

Student visa to Japan Visa declination and reasons • Have you applied to the school in the past? • Are you applying to more than one school? • Is your application form correct? • What is the reason you want to study in Japan? • Are all your documents in order? • Is your sponsor financially sound?

Student visa to Japan Changing Student visas Language student visa to a different student visa Student visa to a work visa Student visa tourist visa

Student visa to Japan How to apply for a student visa? Determine which visa you need: This depends on how long you are going to stay for your study in japan. I. Courses for 90 days this can be done through the process called visa waiver. But this procedure is only available to citizens from certain part of the globe where any person can get a visa to japan for the stay of 90 days . During the stay u can even take japanese language training courses. You will have to get a return ticket within 90 days back to your country if u are travelling on visa waiver. II. Courses over 90 days to 20 weeks citizens from countries like switzerland, UK, germany can extend their visa for 90 more days through ministy of justice in japan before the first 90 days visa expires. For other nationalities the stay of this kinda can get little confusing. The only way you can get through this is from the process called visa Run , where u stay in japan for 90 days and then travel to a nearby country and then again come back for 90 more days on re-entry. For this u must have booked your exit ticket the first time u enter the land of japan. III. Courses over 20 weeks to 2 years for a longer stay for your study in japan you should apply for a student visa when the applicant is over 18 years of age , have completed a high school degree or above with a minimum of 12 years in a school. • 1)

Study visa to Japan 2) Apply to a school in Japan: Once you have decided on how long you want to study it is time to apply to a school in japan. Each Japanese language school has its own culture, surrounding and course structure, so you will want to find a school that best fits your study pattern. At UNIVA we work closely with all our partner schools to make sure that we find the best school for you based on your language level, study habits and which city you choose to study in. making the list of schools of japan or a link that can connect to the list of schools. 3) Getting your COE: After the school accepts your application, they will submit it to the immigration department. About one month before your course starts they will issue a Certificate of Enrollment(COE). The school will send you the COE as soon as it has been issued by the immigration department inclusive of your payment for your first semesters. Make sure that the school has your correct address and that you pay them on time. However, if you apply late or if your application is incomplete or if you are just unlucky your COE might arrive close to the start of your course giving you some time pressure so do what you can to avoid that.

Study visa to Japan 4) • • • Embassy procedures: As soon as you receive your COE, make an appointment at the nearest Japanese embassy or consulate in your area to apply for the actual visa. If you are changing your current visa to a student, then your school will be able to assist you. If you currently have a tourist visa, you will have to go back home and apply at the consulate. In general, you’ll need the following documents: Valid Passport Visa application form from the Japanese embassy or consulate One photograph taken within the past 3 months Certificate of Eligibility – the original document and one copy Certificate of Admission – given to you by the school Other additional documents the specific consulate may ask for, depending on the country. Don’t forget to get your COE back after your visa has been issued –– you will need it upon landing in Japan.

Study visa to Japan 5) Getting your visa: So finally you are done! • If you submit a complete application you will almost always get your visa from the Japanese Embassy. However, they can deny you if the information is incomplete or if you, for example, have some serious criminal record. • How long it takes depends on where you are applying but you are usually recommended to apply at least two weeks before you travel to Japan.

Study visa to Japan 6) Booking tickets and flying to Japan: Time to travel to Japan and start your studies! You might wonder when in the process you should book your flight tickets? • The Japanese authorities recommend that you don’t book your tickets until you have gotten your visa. • Students from under-developed countries like Nepal should not book their tickets until the visa is confirmed since they have a unexpected risk of being denied.

Study visa to Japan 7) Arriving in Japan: When you land in Japan you will be asked to fill in a landing card. Make sure that you have the necessary information available. Under Purpose of visit, you can fill in Others: study. If you come on visa waiver you might be asked some more questions about your plans but as long as you answer honestly and don’t plan to stay longer than 90 days before leaving Japan you should be fine. If you write tourism they usually don’t ask any questions unless you plan to stay long. If you do a visa run I advise that you ask your school for advise first.

Study visa to japan • Documents needed for a student visa Application form: • When you contact us we will send you the school application form and you can just type it out on the computer and send it back. You can fill in your personal information, including educational and work history, family information, and your reason for study in Japan. You will have to write the address of your previous schools and workplaces, and the dates that you joined and left.

Study visa to Japan Passport-sized photo: The photo should be no older than three months and should not be the same photo that is used on any other kind of ID, such as your passport picture. The government recommends that you remove your glasses and not smile for the photo. You will need to take a passport-style photo on a plain background that is 3 -centimeters wide by 4 -centimeters high. Passport copy: you will need a scanned copy of the main page of the passport. If u have been to japan in the past you are also asked to show the scanned copy of entry and exit point pages. During the application process you can just issue some government issued ID if u don’t have your passport but, you will definitely need it when you leave for japan and other embassy proceedings. Same as the applicant, the sponsor should submit a copy of their main passport page or some sort of official government ID.

Study visa to Japan School diploma: You will need to send the official diploma from the last school you graduated from. keep in mind that if you haven’t graduated from university, you will not be able to get a working visa in Japan because the minimum education requirement for a work visa is a bachelor’s degree. School transcripts: you will need to provide the full transcript from the school that u last graduated from. Online printouts can also work sometimes.

Study visa to Japan Proof of Japanese study: If you have studied Japanese in the past , you will have to provide the proof of that. A course completion certificate or the letter from the school will be enough. If u have passed a Japanese level test like JLPT or NAT tests then you will need the copy of the results. NOTE: If you are 30 years old or older, you are required to provide a JLPT N 5 certificate or a 150 hour course certificate. Proof of sponsor’s employment: Something that shows that the sponsor is/are currently employed and his/her/their position in the company. The most profound is to have an official letter made out on the company’s letterhead. Proof of sponsor’s income: This can be included in the proof of employment or separate. Pay stubs or tax forms are also acceptable. Immigration is only interested in the annual income, but you can submit monthly salary information and it will be multiplied by 12 to reach the annual income. Sponsor’s bank balance: most of the bank can provide you with a letter inclusive of current bank balance. You can also have a bank statement that can show the continuation of money flow of the sponsor in his/her/their bank account. Some schools will also accept printouts of online bank balances. NOTE: if your sponsor is living in Japan , you will need the following documentations: • Proof of residency • Proof of the last three years worth of tax payments, both national and local. • Family registry, if they are married to a Japanese national. • Copy of residence card This covers mostly all of the requirements but each school can have more or less requirements. It is best for you to ask us at UNIVA Nepall with these proceedings and requirements.

Study visa to Japan • Visa declination and reasons: You’ve gone through the application process, waited a few months, and the results have been announced! Unfortunately, it’s the worst-case scenario, and your student visa was declined. What could have possibly caused it? As you’re preparing your application materials, you should keep the following red flags in mind to make sure that your application won’t be rejected. Avoid these common mistakes when applying for your Japanese student visa to make sure that your application is not going to be declined.

Study visa to Japan Have you applied to the school in the past? If you have applied in the past and got rejected you will need to tell your new school instantly so, that your new school can prepare your application in the rightest order. Are you applying to more than one school? Only one school can place your request ahead for your student visa. If u are applying through multiple school chances are that your visa will get rejected. If u have applied for multiple schools you will have to let your school know about it as soon as possible. Is your application form correct? You’ll have to fill out your academic and work history, including addresses and dates when u fill an application form. Make sure every information u provide is accurate double-checking it. Remember, immigration has access to search engines, so if they research your past education or employment details and find something incorrect, your application could be declined. What is the reason you want to study in Japan? • In the application form, there will be an area where you will have to write a reason on why you want to study Japanese. It is very important that you show immigration that your goal is to study Japanese in Japan! This is especially true if you do not have any kind of history of Japanese study. • The main thing that immigration is looking for is to make sure that you are not using the student visa to get into the country to work illegally.

Study visa to Japan Are all your documents in order? The most obvious error will be the inclusion of fake documents. Even if u submit a proper legal official documents sometimes there is a possibility that it can look strange. Things to look out for when applying for a student visa: • Spelling errors. Make sure it’s the exact same as your passport. • Correct addresses and dates for your education history. • Correct page formatting. • Professionally applied school stamps, seals, or letterheads. Is your sponsor financially sound? The biggest risk of rejection is due to insufficient sponsorship requirements. Be aware that these requirements differ depending on the country, immigration does factor cost of living. If the sponsor is retired and living off of retirement benefits or a pension, this will also complicate things. It is possible to use them but immigration will be concerned about their fixed income. We here at UNIVA Nepal are seeking to help you out in any case of doubt and questions. We will make sure everything is in proper order before we process your documents to the school as a final. Contact us today so we can provide u the extra strength that can help u reach Japan with safety and soundness.

Study visa to Japan • Changing student visas You will need to change the visa status if u are a language student in Japan and want to either be a full time student or a full time worker. Fortunately, the process isn’t too complicated. Language student visa to a different student visa: Despite being the same student visa in name, there actually different classes of visas, each with their own restrictions, with university being the most strongest. To change your student visa to another school you will need the following documents: From your current school: • Current school attendance record • Transcript of your grades • Certificate of planned graduation From your new school: • Certificate of admission (NOT notification of admission) • Pages 4 and 5 of the visa application form (Don’t worry, the school will know what to give you. )

Study visa to Japan Preparing yourself: • Copy of your residence card (front and back) • Copy of your passport (main page and current work permit stamp) • Money (Immigration charges ¥ 4, 000(may vary). If your school is going to submit your application for you, then they might also charge a fee for that. ) If you are going to a trade school , you may need to submit the following: • Copy of your bank book showing the current balance • If you have had money sent to you via bank transfers, you need copies of the transfer receipts • If you had gone home and brought large amounts of cash with you, you will need to submit copies of the entry and exit stamps in your passport of those trips. Your school will be able to tell you if you need to submit these or not. NOTE: Be aware that if your attendance is not very good at your school, you may be denied the visa. Do make sure to have good attendance at your school.

Study visa to japan Student visa to a work visa: The documents you will need depend on the visa class you want to change to. Your new company will be always there to help you with all the documentation. Follow the instructions from the company as per the processing and requirement of the documents. Student visa tourist visa: If u have completed your study and want to stay in japan for some more time , you can convert your visa into a tourist visa. You can do this simply by going to the immigration office. When you give them enough reasons they’ll cancel your old visa, punch a hole through your residence card, put the new visa in your passport, and you’ll be all set! NOTE: Letting your college know when u change your visa status can be more fruitful as they can put it up for their records. Sending them a picture of your new visa page will be more effective.

Study visa to Japan • DISCLAIMER: Please note that the Japanese authorities can make changes to the visa application process without notifying us. Different rules can apply to different nationalities so, it is very best for you to contact us and join our family and we can help u walk through all the updated system, proceedings and requirements resulting into a proper way of processing your visa and hence, more chances that u get one!!!