Student Travel Request Process Student desires to attend

Student Travel Request Process Student desires to attend conference Step 1 a 1/18/2022 Step 1 b Student emails request to appropriate faculty member (chair, PI, DGS) Faculty member authorizes travel and/or funding level Step 1 c Step 1 d Department Manager & IBU are notified of authorization and/or funding

Student Travel Request Process Student submits travel form on IBU website (Waggle ticket created) Step 2 a 1/18/2022 Step 2 b IBU staff reviews travel request and tags appropriate staff for funding approval Budget Analyst or Grants Analyst reviews request and posts approval of funding Step 2 d IBU staff determines how student is traveling (student vs employee) IBU staff emails student with detailed instructions and copies Department Manager *Template forthcoming Step 2 c Step 2 e

Recommendations for updates to existing Waggle Travel Form 1/18/2022

Student Travel Request Process Student books travel based on instructions from IBU staff Step 3 a 1/18/2022 Step 3 b IBU staff assists student as needed in making arrangements Travel Occurs Step 3 c

Student Travel Request Process Student returns from travel Step 4 a 1/18/2022 Step 4 b Student submits all receipts to IBU staff completes SPV or Travel Voucher and obtains all necessary signatures Step 4 c Step 4 d IBU staff provides copy to student and makes copy for files IBU staff submits voucher to Accounts Payable with original receipts Step 4 e

1/18/2022