Student Success Educational Outreach and Student Services Community

Student Success Educational Outreach and Student Services

● Community of Care messaging incorporated into everything. Fall Premise ● Move in occurs over three weeks in order to maximize physical distance between people and minimize contact. ● In person gatherings will follow health guidelines including physical distancing, occupancy limits, and required face coverings. ● Gatherings involving food will be provided via takeout format. ● Virtual events and activities will incorporate live interactions utilizing commonly available and easily accessible, free platforms (i. e. Zoom, Facebook Live, Jackbox, You. Tube). Copyright © 2020 Arizona Board of Regents. 2

Pre-Arrival: Community of Care: Original (11 videos) ● “The Sun Devil Way” ● ASU’s Code of Conduct ● ASU’s policies on alcohol and drugs ● How sexual violence impacts college students ● ASU’s expectations of academic integrity ● How to support members of the ASU community who may be struggling ● Resources that are available to support you Community of Care: Coming to Campus (2 videos) ● Personal responsibility ● CDC recommendations ● Caring for one another ● Why it matters for all of us to take action

Student Expectations Sun Devil Community Commitment Opportunity to share with residents our institutional values and how they align with the being a member of Sun Devil Nation. As Sun Devils, we take care of ourselves, each other, and our community. By assuming fundamental responsibility and accountability, we contribute to an inclusive community where people feel safe, supported, and comfortable reaching out for help if needed. Both individual leadership and shared responsibility are key to a thriving community, and our actions profoundly impact the well-being of each other. Together, we build a community of care where everyone contributes to a healthy environment. While this community of care is always of utmost importance at ASU, it is especially critical as we all continue to collectively navigate the challenges before us with the COVID-19 pandemic. ● Community Ideals ● Community Expectations

Community of Care Messaging ● Please remain 6 feet apart ● Please wait here ● Please limit occupancy ● Wash your hands regularly ● Wearing is caring

Move-in Aug. 1– 3 Early Arrivals (350) Aug. 5 – 9 Maricopa Drive up Drop Off (4000) ● Students will select drop-off appointments to facilitate physical distancing ● Families or moving helpers will be allowed to assist following ASU’s community of care expectations ● Students selected appointment slots to promote physical distancing ● Students will park in designated parking lot or parking structure ● Families or moving helpers may assist, following ASU’s community of care expectations ● Staff will meet student at car with moving bins and speed packs ● Carts and other moving assistance items may be checked out; sanitized before next use ● Staff will unlock assigned room allowing student and families time to unpack ● Carts and other moving assistance items will be checked out and sanitized between each use ● Student room will be locked, and they will be able to return for check-in and key on 8/17

Aug. 13 – 16 General Drive Thru Move-in (5000) Aug. 17 -19 Upperclass Move-in (6000) ● Students will be assigned move-in appointments to support physical distancing ● Families or moving helpers will be allowed to assist following ASU’s community of care expectations ● Students will drive to designated lot and follow directional maps to complete move-in process ● Carts and other moving assistance items will be sanitized between each use ● Once students are moved in, families and helpers will leave and the no guest policy will take effect. ● ● Students will drive to designated check-in lot and follow directional maps to complete move-in process Students will drive up to designated hall unload area Carts and other moving assistance items will be sanitized between each use Once students are moved in, families and helpers will leave and the no guest policy will take effect *GLV move-in will run 8/2 - 8/19 for an elongated timeframe with less people per day

Welcome Events

Preparing Student Leaders Student Employee Training ● Online training modules for all 2000 EOSS Student Employees ● Skill development to develop a community of care, role modeling healthy behaviors ● Training includes empowering students through empathy development, motivational interviewing skill building and bystander training, with the outcome of students being active participants in their community. Sun Devil Leadership Council Videos ● Peer-led videos focused on what new and continuing students can expect regarding the fall co-curricular experience. ● Promoting affinity, connections, and excitement. Student Organization Virtual Webinars will provide the necessary tools and resources for student leaders and advisors to be successful with recruiting, engaging, and planning events and activities for their student organizations in alignment with university health guidelines.

Fall Welcome Schedule

Signature Welcome Events College Assemblies Sun Devil Welcome Featuring Academic College Dean and college staff Featuring ASU welcome by President Crow and ASASU student leaders Unique experience designed by academic college High energy, pep rally style, affinity building event Highlights academic experience and builds affinity for the academic college Student led, featuring student leaders, cultural performances, community of care messaging Fall Welcome Speaker Featuring Changemaker Student Leaders introducing civic engagement through dynamic dialogue with an accomplished figure in the media. Students will define, moderate and take part in an interactive question and answer experience. Infernofest 2 hour evening program that incorporates live performance from a notable artist Opening acts features student leaders and sharing their Sun Devil Story, demonstrating Sun Devil spirit and pride.

Signature Welcome Events Sparky’s Day of Service Cultural Programming Residential College based service event, introducing students to the value of service as well as pressing issues in the community. Introduction of culture to students through a series of events and activities that showcase students talents via the arts and performances. Students will listen to messages from both academic and student services leadership, reflecting a strong institutional ethos of service. Valley of the Sun United Way and St. Vincent de Paul will then educate students on local issues (literacy and homelessness) and how Covid-19 has exacerbated these conditions. Students will participate in both a service activity and reflection. Virtual Welcome week events led by student cultural coalitions Involvement Fair An opportunity for new students to interact with hundreds of student organizations and become aware of all the opportunities to connect with students with whom they share a common interest or discover new likes and interests.

General Welcome Programs Residential Students ● Floor Meeting ● Small group “Get to know you activities” ● Scavenger hunt of ASU resources ● Find Your Classes Tours ● Tours of key amenities within residential halls International Student Engagement (in country and at ASU) ● Peer mentoring program for new students in-country ● Welcome and Orientation programming ● On-going orientation programs for students arriving throughout the fall Graduate Students ● Graduate Professional Student Association (GPSA) Graduate Student Welcome Event & Information Fair Fraternity and Sorority Life engagement ● Hosting an interactive meet and greet via Jackbox games ● Recruitment of new members will be conducted in a modified format Transfer Students ● Transfer welcome orientation offered at each location. Topics covered include: ● academic success tips, a student Q/A panel and conference style sessions.

Fall Programming

Residential programs for peer to peer engagement Coordinated small group floor experiences with peer student leaders ● Floor Meetings ● Ice Breaker Activities ● Small group DIY Craft Activities ● Small group Game night ● Yoga, fortune teller, painting, club performances Coordinated small group fitness and wellness experiences Residential Hall Association Large Scale Virtual Programming ● Grocery Bingo in partnership with POD Markets ● Dance Party with Live stream DJ ● Small group wellness classes in residence halls ● Netflix Movie Nights ● Trivia Night Competitions ● Introduction to fitness workshops and classes in the Sun Devil Fitness Centers

College/School programs for student success ● Floor/Building Meetings | Thurs. , Aug. 13 - Wed. , Aug. 19 All students living on campus are required to attend their floor meeting with their Community Assistant the evening of the day they move in. ● VVDS Virtual Town hall | Aug. 22 ● College Fall Welcomes - All Colleges/Schools Various Dates during Welcome Week ● San Pablo and Tooker House Movie Night | Aug. 13 -18 Hall staff will utilize Netflix Party to stream an online watch party. ● Barrett Welcome Bags and First Day of College Photos Barrett, the Honors College - ● Poly RHA Welcome Back | Monday, Aug. 17, 5 p. m. – 9 p. m. Students will be invited to participate in virtual online games including table top, video game streams, etc. ● The College hosts an International Cuisine Night ● Barrett Social (In)Justice Series Summerset Fest | Monday, Aug. 17, 8 p. m. – 11 p. m. RHA’s Summerset Fest will introduce students to RHA and connect them to student organizations across campus (PAB, USG, Coalitions, etc. ) for involvement opportunities and resources. There will also be social activities such as a live DJ and virtual activities. ● Live Well Events | Aug. 13 -19 ● Sparky’s Days of Service | Aug. 17 -19 ● West Campus Dean Events Hassaphi (Hassayampa & Adelphi) Block Party | Aug. 18 -22 Series of virtual & micro-program events. Introduction to Talent Show, Hassaphi Cribs, and collaborative programming with college partners. ● Students of Concern and Retention Meetings All Colleges/Schools ● ●

Fall Programs ● ● Student Organization Leader and Advisor Workshops Fraternity and Sorority Recruitment ● Cultural Greek Open House ● Sun Devil Civility Workshops ● Hispanic and Latinx Heritage Month ● ● ● Virtual Career Fairs ● Gameday Tailgates ● Changemaker Community Action Grants ● Party at the Polls ● Trans Awareness Week ● Civic Engagement Hackathon ● Native American Heritage Month ● International Education Week ● Gold Rush ● E&I Peer to Peer Network ● Days of Service ● Homecoming Pow. Her Women’s Leadership Conference ● ASU Internship Expo ● Ignite@ASU ● Union Takeovers American Indian Heritage Month ● Pitch Day ● Finals Breakfast

Facility & University Operations

General Facilities ● Community of Care messaging incorporated into everything. ● Face coverings will be required in all ASU Buildings (except personal residential room) and outdoor community spaces where physical distancing impractical. ● Sanitation stations (sanitizer and wipes) located throughout the building and in close proximity to every meeting room and event space entrance with appropriate messaging regarding guidelines. ● All high touch-points disinfected regularly, touchpoints include door handles, door crash-bars, AV touch panels, displays, counters and tables, chairs, and common-area tables, chairs, and couches.

General Facilities ● Restrooms are regularly and thoroughly disinfected by contracted custodial provider, Olympus. ● In person gatherings will be limited and allow for 6 ft of physical distancing, informed by local conditions. ● Virtual events and activities will incorporate live interactions, where feasible, utilizing commonly available and accessible platforms (i. e. Zoom, Facebook Live, You. Tube). ● Gatherings, involving food, will be provided via take-out format. ● Hours of operation will be extended in some cases and alternated in others.

Public Areas/ Lounges ● All public areas re-configured to include wider walking spaces, orderly lines, and designated “one-way” walkways as needed. ● Where possible, public access doors will be designated as either entrance or exit only, to limit pedestrian traffic and person contact. ● Remove seating/furniture to allow for appropriate social distancing. ● Close off specific areas to public based on desired utilization. ● Require face covering while utilizing the space. ● Elevator use will be restricted to four people at a time.

Dining Locations ● Re-configured dining locations to include wider walking spaces, orderly lines, and designated “one-way” walkways as needed. ● Remove or adjust furniture configurations to allow for appropriate physical distancing. ● Offer no touch or cashless payments. ● Adjust line management to ensure appropriate spacing for those waiting or standing in a line. Utilize floor markers and stanchions.

Dining - Line queuing for Memorial Union main level retail dining locations Line queuing for Memorial Union lower level retail dining locations

Pop up Concepts ● North Campus PV Hub area Subway Expanded Food Options ● North Campus PV Beach area Crepe Club ● South Campus Palm Walk by SRC field Chick Fil A ● Center Campus North Of MU by Wilson Hall Tucson Tamale Cart (sun Devil dining Concept) ● Nana Mac - hot dog cart ● DPC Taylor Mall Area- Burrito Cart (Sun Devil dining Concept) No Logo ● Tempe - Good Uncle food concept - food prepared in Tooker and delivered on campus *Food trucks for Tempe and Downtown in discussion

Good Uncle Menu – Fall 2020 • • Bowls ○ Brown Rice with Chicken ○ Brown Rice with Tofu ○ Mexican Burrito Bowl ○ Greek Goddess Bowl Salads Entrees – Pasta • Penne Alla Vodka • Chicken Parmesan • Four Cheese Mac & Cheese • Buffalo Chicken Mac & Cheese – Plates ○ Southwest Salad ○ Greek Chicken Salad ○ Dressings: Mexican Green Goddess, Buttermilk Ranch and Italian • BBQ Pulled Pork • Roasted Chicken • Build-Your-Own Chicken Tacos Chicken ○ Grilled Chicken Tenders with Your Choice of Sauce • Sauces: Buffalo Ranch, Secret Sauce, Buttermilk Ranch, G’Uncle Sauce and BBQ Sauce and Honey and All the Mustards 26

● Updated room set-ups and configurations to meet health guidelines for gatherings. Meeting Rooms/ Event Spaces ● Enhanced technology offerings for virtual events (cameras, streaming, etc. ) ● Limit or extend meeting room reservation times based on demand. ● Clean and disinfect high-touch points before each event, during the event (if requested), and after conclusion of event. ● Post/display signs with CDC guidelines for events, physical distancing, and overall safety. ● Face coverings required.

Work Stations ● Cleaning and hygiene guidelines and training provided to student employees prior to working on-site. ● All common surfaces disinfected upon arrival, frequently throughout, and at the departure of every shift. ● PPE provided to all student employees based on needs of the position. ● Install plexi-glass barriers where appropriate at service desk locations.

ASU Memorial Union We prioritize the health of our students, staff, partners, clients, customers and guests. Our team is committed to upholding the highest standards of cleanliness throughout our facilities. Fall 2020 In light of the dramatic changes to public health guidance due to the COVID-19 pandemic, we are updating and enhancing our operations protocols to help ensure the health and comfort of everyone who visits.

Student Unions Student employees will continue to manage building operation and model appropriate behaviors Enhanced cleaning protocols implemented in all Student Unions and Centers Dining Experience ● Take-out options only ● Additional outdoor seating ● Indoor seating for non-dining purposes; adhering to 6 ft of physical distance Common areas and lounges ● Capacity and seating within open areas will be determined by space; allowing for 6 ft of physically distancing ● Meeting Room Reservations ● Available for limited size groups ● Several rooms are Zoom capable ● Traffic Flow ● Egress/Ingress traffic flow management ● Physically distanced line queuing for retail food

Management of Specific Meeting Spaces Reflection/Meditation/Lactation/Wellness Rooms • Student Unions (cont. ) Managed and staggered usage to ensure proper cleaning and sanitizing Digital Creative Studio (Tempe - Memorial Union) • Open for use with proper physical distancing Delayed Availability • Sparky’s Den Recreation Center (billiards, table tennis) • Devil’s Den (Poly Union) • Student Center Lower Level Games (Downtown) • UCB 2 nd Floor Games (West)

Use of larger university spaces for students Taking offline Arizona Ballroom and Ventana Ballroom for space to use ASU Sync for class or other study space Student Pavilion will be utilized for programming space for student experience

Meeting Rooms/ Event Spaces Sample Vendor/Career Fair event - Arizona Ballroom Sample Theatre Seating event - Ventana Ballroom

Student Experiences Sun Devil Fitness and Wellness ● Engage students through micro-level experiences that foster community and engagement, and support students in feeling a sense of belonging to the ASU community (may occur in residence halls or other spaces that allow for physical distancing and are fitting for students). ● Engage students in wellbeing related activities that provide them with the tools necessary to Live Well through tailored programs to cohorts of students. ● Maximize opportunities with students who actively seek engagement in wellness activities, e. g. fitness, health education, sports/activities. ● Assess ongoing needs of academic partners, allowing for the ability for colleges to co-facilitate engagement with students in the area of student wellness.

Sun Devil Fitness Centers Capacity will be modified; allowing for 6 ft physical distancing Face coverings will be required including during workouts Enhanced cleaning protocols implemented Increased staffing models will be implemented Reservations will be required for: ● Weight rooms and cardio equipment ● Group wellness classes ● Lap swimming (no open swim) ● Other programs/services will be available at a limited capacity Delayed availability: ● Basketball courts ● Intramural Team Sports ● Sport Clubs ● Locker rooms

Support for Quarantine/Isolated Students

Students Quarantine/Isolated Plan for 1, 000 positive students Dean of Students - Student Advocacy and Assistance Engagers are EOSS team members trained to serve as 1: 1 point of contact for students in isolation (on and off-campus) with the intent to monitor students’ wellbeing. ● Currently 75 Engagers trained Dean of Students Offices serve as the hub to support students in isolation/quarantine. ● Student’s name and ASU ID number shared with Dean of Students Office (deanofstudents@asu. edu). Dean of Students Office will: ● Inform ASU Health Services, who will reach out to the student to address medical concerns and determine if relocation to different room is necessary. ● Assign an Engager to the student.

Students in Isolation or Quarantine Plan for 1, 000 positive students Engager will: Serve as student’s point of contact for the duration of the quarantine/isolation period. Coordinate immediate needs, specifically housing and dining. ● Reaffirm CDC guidelines for quarantine and isolation. ● ● On-campus student: Arrange with CD/Assistant Director and Aramark Food Delivery Services if needed Upon completion of quarantine/isolation and student returns to original room assignment, University Housing will work with cleaning services/facilities to disinfect room and address any maintenance issues Off-campus: collaborate with community agencies, as needed. Outreach to student on a regular basis, including weekends. Coordinate with academic colleges students’ academic needs. Refer students to university resources and services, including ASU Counseling Services, as needed. Contact students’ emergency contact for support, as needed.