Student Information System SIS Report Presentation to the

Student Information System (SIS) Report Presentation to the UTFAB Monday March 11, 2013 Bob Engmark, Director, Information Systems Rusty Scott, Associate Director ACNS Chris Seng, University Registrar

Agenda Student Information System (SIS) p Recent Activities p Projects Underway and Ahead p Funding Request FY 14 p Questions p 11/30/2020 UTFAB SIS Spring 13 Presentation 2

SIS Background: p p Collaboration with UTFAB began in 2004 ACNS, IS, Enrollment and Access Hardware, Software and Staffing Many Systems n n n n ARIES – The Student Information System Document Imaging and Workflow Degree Audit Reporting and Transfer course equivalency system (TES) Reporting database International Student System Loan Management ARIESweb – Faculty and Staff self-service RAMweb and Ram. Records – Student and former student self-service 11/30/2020 UTFAB SIS Spring 13 Presentation 3

Offices Supported by Student System p p p p p All Academic Departments Accounts Receivable Admissions CASA Catalog and Curriculum Division of Continuing Education Graduate School Registrar’s Office Student Financial Services Institutional Research 11/30/2020 UTFAB SIS Spring 13 Presentation 4

SIS – System Usage in 2012 Over 2, 500 faculty and staff p 90, 058 different people used RAMweb p 4, 861, 292 RAMweb logins p 1, 140, 534 ARIESweb logins p FAMweb access grants p n n n Grades 10680 Transcripts 10689 Class schedule 12755 e. Billing 22924 1098 T tax form 1393 11/30/2020 UTFAB SIS Spring 13 Presentation 5

RAMweb logins by year p 6, 000 p 4, 861, 292 p 5, 000 p 4, 139, 769 p 3, 894, 939 Logins p 4, 000 p 3, 613, 677 p 3, 538, 349 p 3, 501, 047 p 2, 902, 151 p 3, 000 p 2, 206, 151 p 2, 000 p 1, 857, 946 p 1, 617, 705 p 1, 201, 826 p 1, 000 p 635, 494 p 268, 481 p 0 p 2001 p 2002 p 2003 p 2004 p 2005 p 2006 p 2007 p 2008 p 2009 p 2010 p 2011 p 2012 11/30/2020 Year 6

Summary of Recent Activities p System Upgrades n n p Banner and Oracle upgrades Financial Aid regulatory updates College Opportunity Fund Ram. CT Integration of INTO CSU to SIS n n n 11/30/2020 International students in English Language programs progressing to be degree seeking students Project continues this year to integrate fully to SIS ~400 students Spring 2013 UTFAB SIS Spring 13 Presentation 7

Summary of Recent Activities - ARIESweb p p Planned Leave Details INTO flag indicator to alert staff Waitlist report for department staff Specialized reports for departments n p p Veterans, INTO, Athletics, Other groups ‘Full Fee Paying’ student lookup tool Repeat / Delete information Graduate Admissions letter 11/30/2020 UTFAB SIS Spring 13 Presentation 8

Summary of Recent Activities - ARIESweb (cont’) p p p Classroom availability and reservations Ram. CT combined course updates My weekly schedule changes to display n p p Add/drop/withdrawal dates and display non-credit courses and total credits and university withdrawal warning Electronic grade change report Flu reporting 11/30/2020 UTFAB SIS Spring 13 Presentation 9

Summary of Recent Activities - Ramweb p p UTFAB Logo added Planned Leave request process n p p p Security Audit review and changes Repeat / Delete information My weekly schedule changes to display n p Faculty governance approved action Add/drop/withdrawal dates and display non-credit courses and total credits and university withdrawal warning Billina Summary By Term enhancements (RW) n 11/30/2020 Add “expand all” option, Show refunds and payments in detail UTFAB SIS Spring 13 Presentation 10

Summary of Recent Activities - Ramweb (cont’) p p p COF display and processing logic changes for new students Integrated Alcohol. EDU and Sexual. Assault. EDU for new Fall and spring incoming students under 23 ASCSU election support Flu reporting Directory preferences Red flag alerts n 11/30/2020 For password changes UTFAB SIS Spring 13 Presentation 11

Summary of Recent Activities - FAMweb p More access for e. Billing Grantees n p Account Analysis, Summary By Term, Amount Billed and Due New Tax section and Grantee access available n n 11/30/2020 Print 1098 -T form, See additional 1098 -T data Consent to electronic notification of 1098 -T data (student only) UTFAB SIS Spring 13 Presentation 12

Upcoming Projects p System upgrades and changes (Ongoing effort!) n n p DARS application to u. achieve – Kick off SM 2013 Banner 8. 5. 6 – Due March 31 INTO changes – ongoing in 2013 Ram. CT Upgrade RAMweb and ARIESweb n n New Class Schedule interface –Nearing completion More changes for INTO CSU students - Ongoing Health Insurance (RAMweb) – Summer 2013 Mass electronic grade changes – Summer 2013 11/30/2020 UTFAB SIS Spring 13 Presentation 13

More upcoming p RAMweb, ARIESweb and SIS Infrastructure n n n Build Academic Program milestones in DARS – SM 2013 Courses Catalog - Underway Ram. CT upgrades p n n Class Schedule software system - Late 2013 Financial Aid in FAMweb - 2013 p p Regular intervals, two revisions/year Student requirements, cost of attendance and awards Mobile connectivity to RAMweb type services n Grades, Student Course list, Registration, Financial aid, etc… 11/30/2020 UTFAB SIS Spring 13 Presentation 14

Projects on Hold p RAMweb and ARIESweb n n n n p FAMweb – Phase II n p Redesign main page AW and RW pages Overhaul of RW and AW code to bring current Electronic request for major, minor (field of study) changes Create ‘Graduation Ready’ checklist for undergrads Enrollment Verification Letters Repeat/ Delete process Many others, excel spreadsheet Grantee data updates (address, email, other) SIS n 11/30/2020 Banner XE upgrade UTFAB SIS Spring 13 Presentation 15

Staffing p Update UTFAB funded developer n n n Formal update and FY 14 request later this spring Staffing resource contributions from ACNS, Information Systems and Registrar to support developer with standards, analysis, specifications, testing, etc… Collaboration has been great! 11/30/2020 UTFAB SIS Spring 13 Presentation 16

FY 14 Funding Request p FY 13 Total Budget $1, 502, 791 (UTFAB + Univ match + I. S. support) FY 13 UTFAB Support $ 572, 726 p Hardware/software maintenance inflation Salary and Fringe increase $ 10, 206 $ 22, 324 p Total FY 14 Request $ p p 605, 256 Any additional costs absorbed centrally p University matches UTFAB support p 11/30/2020 UTFAB SIS Spring 13 Presentation 17

Staffing for FY 14, Split 50/50 p 5 professionals n n p p RAMweb/Developer (2) – E&A Middleware/Applications Developer – ACNS Web Applications Specialist – IS DBA (Database Administrator) – IS Student staff – E&A These staff are critical to SIS 11/30/2020 UTFAB SIS Spring 13 Presentation 18

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability Your decision. 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan Your decision. 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance Your decision. 10. Cost/benefit ratio Your decision. 11/30/2020 UTFAB SIS Spring 13 Presentation 19

Summary p We appreciate your continued support of the project n n n p The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The systems are performing exceptionally well and meeting all demands for service Thank you for your support! 11/30/2020 UTFAB SIS Spring 13 Presentation 20

Questions… are most welcome. 11/30/2020 UTFAB SIS Spring 13 Presentation 21