Student Information System SIS Report Presentation to the

Student Information System (SIS) Report Presentation to the UTFAB March 26, 2020 Josh Clark, Director, Information Systems Chris Seng, Special Advisor, Vice President Enrollment and Access

SIS Project Background • Partnership with UTFAB began in 2004 • Includes hardware, software and staffing for the Project • SIS = RAMweb, ARIESweb, FAMweb, RAM Mobile, Banner and more systems • The SIS and staff serve: – Students – Faculty, advisors – Applicants, Alumni

Recent efforts – COVID 19 focused • • Series of RAMweb Alerts – Policy changes – Information about deadlines – Navigating online services – Directions to more details Development of service to request for change to “S” or “U” grade • Grade of “A”, “B”, “C” change to “S” • Grade of “D” and “F” changed to “U” • Navigating policy and process changes • Transition to remove learning and work

SIS Usage in 2019 Application RAMweb RAMrecords RAMmobile ARIESweb Login Count 4, 285, 153 73, 080 1, 166, 007 246, 240

In progress, coming soon or exploring • ASCSU elections • Direct deposit sign-up comes back online SM 20 • Multi-factor (2 factor) authentication – direct deposit pages • Payment plan • CSU System Joint Banner Project with CSU Pueblo • Transcript sending and receiving XML data • ARIESweb Redesign

FY 21 Funding Request: $833, 363 FY 20 Budget Increase $ % FY 21 Request Software (incl. maintenance) $ 367, 663 $ 17, 123 4. 4% $ 384, 786 Staff salary increases + fringe $ 421, 709 $ 16, 868 438, 577 Student salaries $ Subtotals $ 10, 000 $ - 799, 372 $ 33, 991 3. 8% $ 0% $ 10, 000 4% $ 833, 363

Sharing the costs. . . • FY 21 request: • FY 21 Total Budget: $833, 363 $1, 990, 505 – UTFAB + Univ match + I. S. support – Any additional costs absorbed centrally – University matches UTFAB support and more

SIS Budget Projection thru FY 24 2271496 2024 1320491 951006 2173680 2023 1263627 910053 2080077 2022 1209213 870864 1990505 2021 1157142 833363 0 500000 1000000 Total 1500000 Central UTFAB 2000000 2500000

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability Your decision. 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan Your decision. 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance Your decision. 10/11. Cost/benefit Your decision. 9

Thank You for the Partnership • Collaboration with UTFAB began in 2004 • We appreciate your support of the project – SIS is critical core infrastructure – Systems are performing exceptionally well Contact: christopher. seng@colostate. edu