Student Information System SIS Report Presentation to the

Student Information System (SIS) Report Presentation to the UTFAB March 7, 2018 Bob Engmark, Director, Information Systems Chris Seng, Director, Office of the Registrar 03/07/2018 UTFAB SIS Spring 2018 Presentation 1

UTFAB FY 18 Support • FY 18 UTFAB Supplemental $742, 418 $20, 000 – One-time funds for Ellucian Statement of Work – $75, 000 University contribution – Allows us to outsource SIS forms conversion work • University matches UTFAB support and more 03/07/2018 UTFAB SIS Spring 2018 Presentation 2

1, 000 500, 000 635, 494 1, 500, 000 2, 206, 151 1, 857, 946 2, 000 1, 201, 826 2, 500, 000 1, 617, 705 3, 000 268, 481 Logins 3, 500, 000 4, 210, 598 4, 541, 023 4, 655, 831 4, 438, 724 4, 092, 865 4, 099, 175 3, 869, 409 3, 538, 349 2, 902, 151 4, 000 3, 501, 047 4, 500, 000 3, 613, 677 5, 000 4, 150, 813 RAMweb logins by year 0 Year 2/24/2021 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 3

Repeat/Delete 2/24/2021 UTFAB SIS Spring 2018 Presentation 4

YOU@CSU Go live: Spring Break 2/24/2021 UTFAB SIS Spring 2018 Presentation 5

Student Success Go live: Spring Break 2/24/2021 UTFAB SIS Spring 2018 Presentation 6

ASCSU Election 2/24/2021 UTFAB SIS Spring 2018 Presentation 7

Search in RAMweb (in progress) 2/24/2021 UTFAB SIS Spring 2018 Presentation 8

Other RAMweb Enhancements • Combined Anticipated Graduation Term and Diploma Name Reg. Ready item into one step. • Created Web service for grades to be used by RAMweb, ARIESweb, and FAMweb. • Annual security scan. • Test Credit Letter. • Many more. 2/24/2021 UTFAB SIS Spring 2018 Presentation 9

Student Workers Colton Lawson (Senior in Computer Science) • • • Started in May 2017 Test Credit Verification Letter Grades Web Service Several Report Changes and Page Updates Search in RAMweb and Search Dev Tool in ARIESweb (in progress) Alison Finnman (Senior in Applied Computing Technology) • • 2/24/2021 Started in November 2017 Create and modify reports in ARIESweb and Reg. Net UTFAB SIS Spring 2018 Presentation 10

Banner 9 SIS Upgrade • All hands on deck, big effort – Admissions, Fin Aid, Business Office, Grad School, Student Achievement, Int’l Programs, ACNS, I. S. Registrar, I. R. , Online • • • Project on schedule Summary on handout Project Team bi-weekly meetings Bob and Chris and 2 Project Managers meet monthly Report to Project Sponsors monthly Modules to upgrade – Install, test, validate, move to production, repeat with next module – Course Catalog, Class Schedule, Person, Bio, Demo, Admissions, Student, Fin Aid, Receivables, Transfer, Graduation, Graduate, BDMS, ODS, BW… 03/07/2018 UTFAB SIS Spring 2018 Presentation 11

Banner 9 Statement of Work • • • Kick off with Ellucian Feb 8 Project underway Vendor has begun technical work 36 forms to convert Target for completion end of May 03/07/2018 UTFAB SIS Spring 2018 Presentation 12

A few more items… • Electronic Graduation Contracts • Upgrades to other SIS systems – Ram. Mobile – Degree Audit – Advising System SSC Campus • ARIESweb changes for faculty and staff • FAMweb social media login 03/07/2018 UTFAB SIS Spring 2018 Presentation 13

Usage… • RAMweb: lots • Academic Year Registrations: ~75, 000 • Tuition and Fee Assessment ($536, 000) • Financial Aid ($310, 000) 03/07/2018 UTFAB SIS Spring 2018 Presentation 14

FY 19 Funding Request: $763, 515 FY 18 Budget $ Increase $ 436, 566 $ 22, 966 5% $ Staff salary increases + fringe $ 295, 852 $ -1, 869 -. 06% $ $ 10, 000 $ - 0% $ 10, 000 Subtotals $ 742, 418 $ 21, 097 $ 763, 515 Software (incl. maintenance) Student salaries % Increase FY 19 Request 459, 532 293, 9831 1 – Reflects lower salaries due to staff turnover. 03/07/2018 UTFAB SIS Spring 2018 Presentation 15

Sharing the costs. . . • FY 19 request: $763, 515 • Any additional costs absorbed centrally • University matches UTFAB support and more • FY 18 Total Budget: $1, 667, 108 (UTFAB + Univ match + I. S. support) 03/07/2018 UTFAB SIS Spring 2018 Presentation 16

Thank you for the Partnership • Collaboration with UTFAB began in 2004 • We appreciate your support of the project – SIS is critical core infrastructure – Systems are performing exceptionally well Contact: christopher. seng@colostate. edu Office of the Registrar, Centennial Hall 03/07/018 UTFAB SIS Spring 2018 Presentation 17