Student Information System SIS Fall Update Presentation to

Student Information System (SIS) Fall Update Presentation to the UTFAB October 25, 2011 Bob Engmark, Director, Information Systems Rusty Scott, Executive Associate Director ACNS Chris Seng, Interim Registrar

Agenda SIS Overview p Recent Activities p Projects Ahead p Funding p FAMweb Demo p Questions p 10/31/2020 UTFAB SIS Fall 11 Presentation 2

Included in the SIS: p p p p p ARIES – The Student Information System Document Imaging Workflow Degree Audit Reporting System Course equivalency system Reporting system & database Transfer Equivalency System Campus Loan Management ARIESweb – Faculty and Staff self-service RAMweb and Ram. Records – Student and former student self-service 10/31/2020 UTFAB SIS Fall 11 Presentation 3

Offices Supported by Student System p p p p p All Academic Departments Accounts Receivable Admissions CASA Catalog and Curriculum Division of Continuing Education Graduate School International Programs Registrar’s Office Student Financial Services 10/31/2020 UTFAB SIS Fall 11 Presentation 4

SIS Usage Metrics p p p p p All students in the SIS – 861, 168 Students Fall 2011 - 30, 450 (29, 932 Fall 2010) RAMweb logins, 2010 – 3, 894, 939 ARIESweb logins, 2010 - 833, 831 Grades processed 2010/11 – 276, 058 Total Documents scanned – 2, 100, 000+ Degree Audits run RAMweb 2010/11– 215, 910 n 118% increase since 07/08 Major changes updated to SIS 2010/11 – 15, 514 Course sections in class schedule 2010/11 – 15, 313 10/31/2020 UTFAB SIS Fall 10 Presentation 5

RAMweb logins by year p 1, 000 p 500, 000 p 635, 694 p 1, 500, 000 p 1, 857, 946 p 1, 617, 705 p 2, 000 p 1, 201, 826 p 2, 500, 000 p 268, 481 p. Logins p 3, 000 p 4, 083, 431 p 3, 613, 677 p 2, 206, 159 p 3, 500, 000 p 3, 538, 349 p 2, 902, 151 p 4, 000 p 3, 501, 047 p 4, 500, 000 p 3, 894, 939 (2011 projected) p 0 p 2001 p 2002 p 2003 p 2004 p 2005 p 2006 p 2007 p 2008 p 2009 p 2010 p 2011* p. Year

RAMweb logins by month (Oct – Dec projected) p 600, 000 p 500, 000 p 400, 000 p 300, 000 p 200, 000 p 100, 000 p 0 p. Jan p. Feb p. Mar p. Apr p. May p. Jun p. Jul p. Aug p. Sep p. Oct* p. Nov* p. Dec*

Summary of Recent Activities p FAMweb n Grantee views student record data in FAMweb n Students uses RAMweb to identify grantee and access level n Controlled by student in RAMweb, turn on or off anytime n Students grant access to any or all of these: p p n n Grades from last term Unofficial transcript Weekly class schedule Ebilling information Former e. Billing accounts converted for students Mobile ready 10/31/2020 UTFAB SIS Fall 11 Presentation 8

Summary of Recent Activities p ARIES SIS n FY 12 tuition and fee structure implemented n Banner upgrade to 8. 5 n T. E. S. implementation – in use since last meeting n Document scanning and workflow routing p p 10/31/2020 International and Business Financial Services now live Grad School, Registrar, and others continue to convert paper processing to imaging and workflow job streams Document retention module investigation underway More campus departments looking to get on this bus UTFAB SIS Fall 11 Presentation 9

Summary of Recent Activities p ARIESweb (Faculty and Advisor RAMweb like view) n n p Created web service to display My Weekly Schedule graphic Last date of attendance for U and F grades RAMweb n Collection of Local Address information p University Public Safety team request p Optional for students, not part of online directory unless the same as mailing address n Single sign-on to Google Apps (from RAMweb to @rams email) ASCSU elections n 10/31/2020 UTFAB SIS Fall 11 Presentation 10

Summary of Recent Activities p More RAMweb changes n Integrated Alcohol. Edu/Sexual Assault. Edu for new, incoming students under 23 n New Drop/Withdrawal information page p Viewed before Registration page p Link on My Weekly Schedule n Registration Ready Spring 2012 changes p Student insurance changes p e. Billing changes for FAMweb 10/31/2020 UTFAB SIS Fall 11 Presentation 11

Summary of Recent Activities p More RAMweb items completed (not front page material items but improvements to the system) n n n Resolve invalid text message phone numbers, notify student GRE scores added to test scores page COF logic updates for student veterans processing Enrollment verifications changes to support int’l students Exclude international students from confirming race/ethnicity (Registration Ready) Updated weekly schedule to include new add/drop policy dates 10/31/2020 UTFAB SIS Fall 11 Presentation 12

Projects Ahead p INTO – n p RAMweb n n p Security audit change Mobile initiatives ARIESweb n n p Integrate INTO international student partnership. Impacts to SIS, RAMweb, ARIESweb Electronic grade changes for instructors Electronic course section change process FAMweb – n n ( Non) Re-disclosure notice for grantees Phase II on hold for INTO initiative 10/31/2020 UTFAB SIS Fall 11 Presentation 13

Projects Underway p Ram. CT replacement n n integration with SIS and ARIESweb CSU customizations Pilot Spring 2012 Full implemention Summer 2012 p Electronic Transcripts p Catalog and Curriculum automation p Add/Drop policy change 10/31/2020 UTFAB SIS Fall 11 Presentation 14

Projects on Hold p RAMweb n n n p p p New Class Schedule interface Main page redesign (current page is 10 years old, many tools added) Enable self service for directory preference settings Electronic request for major, minor (field of study) changes Create ‘Graduation Ready’ checklist for undergrads Employee Study Privilege application FAMweb Phase II Banner 9. x and DARS upgrade – Summer/Fall 2012 22 other items on hold related to SIS 10/31/2020 UTFAB SIS Fall 11 Presentation 15

FY 12 Funding Review p p p Received total of $528, 461 Additional costs, if any, absorbed centrally University matches UTFAB support 10/31/2020 UTFAB SIS Fall 11 Presentation 16

Projected Expenses this Year (FY 12) p Projected FY 12 expenses n $528, 461 n Software – 44% n Hardware – 7% n Staffing – 48% n Other – 1% 10/31/2020 UTFAB SIS Fall 11 Presentation 17

Staffing for FY 11, Split 50/50 p 5 professionals n n p p RAMweb/Developer (2) – E&A Middleware/Applications Developer – ACNS Web Applications Specialist – IS DBA (Database Administrator) – IS Student staff – E&A These staff are critical, not part of budget cut discussions 10/31/2020 UTFAB SIS Fall 11 Presentation 18

Summary p We appreciate your continued support of the project n n n p The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The systems are performing exceptionally well and meeting all demands for service Thank you for your support! 10/31/2020 UTFAB SIS Fall 11 Presentation 19

Questions… are most welcome. 10/31/2020 UTFAB SIS Fall 11 Presentation 20