STUDENT HEADCOUNT Which is Right HEADCOUNT BY SEMESTER

STUDENT HEADCOUNT Which is Right?

HEADCOUNT BY SEMESTER *end of term Source: Research Data Warehouse

“VALID GRADES” METHOD Ø mostly used for course completion purposes Ø includes all students who received a letter grade (A, B, C, P, D, F, NP, W, MW, I, IP) Ø excludes students enrolled in academies and courses that extend beyond the normal end date of the semester (FSA, FOT, etc. )

“OFFICIAL” METHOD Ø includes students with Student_Seat. Status A (Add) or N (New) regardless of the grade(s) received Ø includes students with Student_Seat. Status D (Drop) and “W”(s) Ø includes students enrolled in academies and courses that extend beyond the normal end date of the semester (FSA, FOT, etc. )

“STUDENTS SERVED” METHOD Ø mostly used for AEBG purposes Ø includes students with Student_Seat. Status A (Add), N (New) and D (Drop) regardless of the grade(s) received Ø includes students enrolled in academies and courses that extend beyond the normal end date of the semester (FSA, FOT, etc. ) Ø includes students who dropped before census

DATA VALIDATION Using Ellucian Colleague Web. UI • RSTR (Academic Roster Inquiry) – includes drops before and after census without the option of separating • FGRN (Final Grade by Name) – do not use • GROS (Grade Roster) – W’s are excluded • SROS (Section Roster) – includes drops before and after census • Other shortcuts?

BIOLOGY 139, Section# 11318 Source: Research Data Warehouse (valid grades, Fall 2015 end of term) and Ellucian Colleague Web. UI