Structuring Your Oral Presentation Gilberto Berros Departamento de
Structuring Your Oral Presentation Gilberto Berríos Departamento de Idiomas Universidad Simón Bolívar April 23, 2003
Situation So you have selected a topic F You have done your research F Now you feel ready to organize what you are going to say F
Purpose F To introduce you to outlining as the main tool for expressing your strategy
Objectives Associate the concepts of strategy and outline F Identify the parts of an outline F Identify the elements expected in each part of the outline F
Focusing: How Remember that: F Strategy = Structure F Structure = Outline And an outline looks like this Open ing Xxxxxx X Deve xxxx lopm ent Xxxxx Xxxxx Clos e Xxxxx
Structuring Outlining F Keywords F Transitions F Expanding and summarizing F
Structuring: A Strategy Map
Structuring the Presentation All outlines have three parts: Tell them what you’ll tell them F Opening Tell them F Development Tell them what you’ve told them F Close
Structuring: The Opening Is always brief F Always includes an attention-getter F Usually includes F self-introduction m e refers to title h t l l e states purpose ou’ll t y t presents plan whaof talk m e h t F Never develops any idea l l e T
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this You first greet the company for 20 years. I have been involved in the project that we are about audience to discuss for 18 months, that is, since it started. adequately. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will proceed in five parts: location, procurement, resources, results, and conclusions. By the way, procurement is very interesting because when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about Then youitidentify to discuss for 18 months, that is, since started. Today we will be reviewingyourself. some of the. You project’s may achievements and drawbacks. want intofive establish For that, our agenda will proceed parts: location, procurement, resources, and yourresults, authority. conclusions. By the way, procurement is very interesting because when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s Then you may describe your achievements and drawbacks. For that, our agenda will proceedwith in fivethe parts: connection topic location, procurement, resources, results, and you will talk about. conclusions. By the way, procurement is very interesting because when we started trying to implement the model we found a number of tremendous problems which we solved creatively.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will proceed in five parts: location, procurement, resources, results, and Next, you state your presentation conclusions. By the way, procurement is very interesting because purpose. In so doing, you may also when we started trying to implement the model we beofstating yourproblems scopewhich (topic found a number tremendous we solved creatively. aspects you will cover).
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will proceed in five parts: location, procurement, resources, results, and conclusions. Then you announce By the way, procurement is very interesting your because when we startedplan tryingfor to implement the model we the presentation. found a number of tremendous problems which we solved creatively.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will follow the usual five parts: location, procurement, resources, results, and conclusions. By the way, procurement is very interesting because when we started trying to implement the model we found a number of tremendous problems which we solved creatively. And don’t be tempted to expand any information!!!
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will follow the usual five parts: location, procurement, resources, results, and conclusions. So, let me then start by talking about location. Instead, make a transition to the development immediately.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will follow the usual five parts: location, procurement, resources, results, and conclusions. So, let me then start by talking about location. You could also insert an attention-getter here.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will follow the usual five parts: location, procurement, resources, results, and conclusions. So, let me then start by talking about location. Or here.
Example of an opening F F F Good morning, ladies and gentlemen. My name is XX and I have been working for this company for 20 years. I have been involved in the project that we are about to discuss for 18 months, that is, since it started. Today we will be reviewing some of the project’s achievements and drawbacks. For that, our agenda will follow the usual five parts: location, procurement, resources, results, and conclusions. So, let me then start by talking about location. Or even here.
WATCH OUT! ‘Opening’ does not equal ‘Introduction’ F An introduction can happen anywhere in the presentation in order, precisely, to introduce new material. F The opening is just a conventional way to start the whole presentation F
Structuring: The Development Takes most presentation time F Is divided into parts F – One part can be background info (i. e. , m e introductory to an aspect) h t l l e T – As many as purpose requires – As many as time allows F Each part contributes to purpose
Structuring: The Close Is always brief F Usually goes back to purpose F – Reviews key ideas m e h t d l to – Reviews presentation y goals accomplished e v ’ u o t a h w m e h – Highlights central message t l l e T Never develops any new idea F Always ends in a memorable note F
Structuring: The Close F F ‘Close’ does not equal ‘conclusion’ Conclusions are usually summarizing statements about experiment results, etc. You can imagine a presentation where, in the middle of the development, conclusions for Experiment A are presented. My point is that close is not the same as conclusion.
Apply what you’ve learned When you write the OPENING, follow this model: Opening Attention getter: ______ Self introduction: ______ Purpose: ______ Plan: ______
Apply what you’ve learned When you write the DEVELOPMENT, follow this model: Development Part 1: ______ Aspect 1. 2: ______. . . Part. . . : ______
Apply what you’ve learned When you write the CLOSE, follow this model: Close Key idea(s) to list: ______ Purpose review: ______ Central message: ______ Memorable note: ______
Thank you
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