STRENGTHENING HISTORICALLY BLACK COLLEGES AND UNIVERSITIES HBCU PROGRAM
STRENGTHENING HISTORICALLY BLACK COLLEGES AND UNIVERSITIES (HBCU) PROGRAM
AUTHORIZING LEGISLATION Ø Title III Part-B Higher Education Act 1965, as amended Ø Higher Education Opportunity Act, Sec. 308 Ø Amendments effective August 2008
What is an Eligible HBCU? ØEstablished Ø Principal prior to 1964 mission was, and is, education of black Americans
PURPOSE: To Strengthen… Ø Academic Programs Ø Administrative Ø Fiscal Stability Management
REVIEW OF LEGISLATION, REGULATIONS and CIRCULARS Legislation, Statute, or Act – Establish the law Regulation – Implements the law OMB Circular A-21 – Provides guidance
HBCU DISTRIBUTION FORMULA Univ. A ‘s Total Award = $1, 560, 157 Pell (50%) of Award + Graduates (25%) of Award + Percent of Grad. School Enrollees Award (25%)
HBCU FORMULA SINGLE YEAR AWARD Pell $700, 000 Grads $466, 853 Grad School $393, 304 Grant Award $1, 560, 157 50% 25% 100%
ALLOWABLE ACTIVITIES 1) Purchase or lease of scientific or laboratory equipment 2) Construction, maintenance, renovation of instructional facilities
ALLOWABLE ACTIVITIES (cont. ) 3) Support of faculty exchanges, faculty development 4) Academic instruction in which Black Americans are underrepresented 5) Purchase of library books, periodicals, and other educational materials
ALLOWABLE ACTIVITIES (Cont. ) 6) Tutoring, counseling, and student service programs 7) Funds and administrative management, and acquisition of equipment
ALLOWABLE ACTIVITIES (Cont. ) Joint use of facilities, ex. , laboratories, libraries 8) Establish or improve a development office to improve contributions 9) Establish or enhance a program of teacher education 10)
ALLOWABLE ACTIVITIES (CONT. ) Establish community outreach programs 11) Establish and maintain an endowment 12)
ALLOWABLE ACTIVITIES (cont. ) 13) Purchase of real property Financial information to improve literacy 14) v. Up to 2% of grant for needed services
NON-ALLOWABLE ACTIVITIES o o o Activities inconsistent with State plan for desegregation Activities related to sectarian instruction or religious worship Activities provided by a school of divinity
Program Limitations �Not more than 20% use for endowment � 50% limit on construction of instructional facilities � 2% limit for services to implement project
PERFORMANCE PERIOD & BUDGET PERIODS Ø Performance Period = ED commitment 10/1/2007 – 9/30/2012 Ø Five one-year budget periods 10/1/2010 – 9/30/2011 year extension on unexpended funds ex. fiscal year 2012 -2017 period
Role of Project Director Ø Work closely with President & Administrators Ø Coordinate application preparation Ø Liaison with ED Program Specialist Ø Review and approve grant expenditures
Role of Project. Director (continued) Reconcile expenditures with Business Office Project evaluation Monitor & document project compliance Maintain records on grant activities
Role of Project Director (cont. ) Approving all changes to activities Maintain equipment inventory
Role of Business Office Ø Maintain fund Ø Secure federal Title III grant as restricted Title III project director authorization for grant expenditures
Role of Business Office Ø Drawdown, reporting, audit (GAPS) (G 5) Ø Maintain record of all expenditures Ø Reconcile transactions with Project Director
REPORTING ü Annual Performance Reports (APR) Ø Final Performance Reports (FPR)
ON-SITE PROGRAM REVIEWS Reasons include: Institution’s Complaints Request monitoring index for technical assistance General program-wide assessments Exemplary project
Audit Readiness Ø Ø All funded applications Any modifications to the original application Annual Performance Reports (APR’s) Financial records
Audit Readiness Ø Approved Ø Project chart budgets staff organizational Ø Position descriptions Ø Equipment inventory (labeled as ED) Ø Project policies and procedures
• OMB Circular A-21 – Cost Principles for Institutions of Higher Education (www. omb. gov) • U. S. Department of Education (www. ed. gov • Institutional Services
Contact Information John L. Hunt & Associates Consultants Federal Higher Education Programs Washington, D. C. (202) 249 -0540 J. Hunt@RCN. COM
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