Steering Committee Meeting DTC Project Name For Period

Steering Committee Meeting << DTC – Project Name >> For Period Ending: << YYYY-MM >> Presented By: << Project Manager >> Date: << YYYY-MM-DD >>

Agenda § Introductory Items § Review Project Status o project budget, timeline, accomplishments § § § Key Risks and Issues Change Requests / Decisions Communications Update Implementation / Transition Update Overall Next Steps

Introductory Items § Introductions § Review of minutes from last meeting § Review of action items from previous Steering Committee meetings

Review Project Status § << Summarize the current status of the project (project health). o high-level scope, budget, schedule; • OCIO traffic lights (red, yellow, green) << discuss with OCIO Delivery Manager to determine if this is appropriate for the client department >> • provide brief explanation for deviations from green o provide pictorial representations if desired. >>

Project Budget § << Provide a view to the budget figures this month keeping the overall project budget in mind. If appropriate, provide original budget, actuals, projections, change request impacts, % budget spent etc. >> § << *Note : Budget discussions may not be appropriate for some client departments. Discuss the relevance of this slide with the OCIO Delivery Manager. >>

Project Budget and Cash Flow (Fiscal 2016 -17) <<EXAMPLE – Delete additional slide>>

Project Timeline § << Provide a view to the project schedule and timelines (where are you now, what is completed, what remains, key start and end dates, etc. ) § *Note: Display information in a manner that is appropriate for the audience (i. e. table format may be better than MS Project screen shots). >>

Project Timeline <<EXAMPLE – Delete additional slide>>

Accomplishments § << Highlight project accomplishments since last meeting – key deliverables, key milestones. § Unplanned activities this month. >>

Key Risks and Issues § << Speak to any outstanding issues, open points, conflicts, risks, decisions etc. (use information captured in the RAAIDO. § Specify requests for assistance from the Steering Committee. >>

Pending Change Requests / Decisions § << If / when applicable, review any pending change / decision requests. >>

Communications § << If / when applicable provide an update on communication activities related to the project. >>

Implementation/Transition § << If / when applicable provide an update on implementation / transition plans for the project. >>

Overall Next Steps § << Review planned accomplishments for next period. § Keep in views. § Next meeting logistics. >>

Questions