Steeple Run Estates SRHA Annual Mtg 13109 1

Steeple Run Estates SRHA Annual Mtg 1/31/09 1

Steeple Run Estates Annual Meeting January 31, 2009 SRHA Annual Mtg 1/31/09 2

Agenda ü CALL TO ORDER – Introduction of Board members ü ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA – Highlights of the accomplishments of the Board and Committees ü TREASURER’S REPORT ü ELECTION OF BOARD AND COMMITTEE MEMBERS – Election of Board members – Volunteers for Committee positions ü NEW BUSINESS – Special Assessment – Neighborhood-wide Mosquito Abatement and/or Beetle Control ü ADJOURN SRHA Annual Mtg 1/31/09 3

Steeple Run Estates Board of Directors ü Herb Le. Blanc - President ü Ron Rowe - Vice President ü Tom Rice - Secretary ü Joe O’Malley - Treasurer ü Karen Malcolm - Asst. Treasurer ü Chip Johnson – Board Member (resigned Dec. 2008) ü Mike Littrell – Board Member ü David Nattrass - Board Member ü Jill Peterson - Board Member SRHA Annual Mtg 1/31/09 4

Steeple Run Estates Committees ü Dave Malcolm – Architectural Control ü Jim Schlough – Architectural Control ü Mike Littrell – Architectural Control ü Ron Rowe – Landscaping ü Tom Rice – Landscaping ü Karen Malcolm - Social ü Jill Peterson – Communications ü Tom Rice – Communications SRHA Annual Mtg 1/31/09 5

Activities and Accomplishments of the SRHA üActed on behalf of the SRHA üThe Board functioned as it should have üHeld quarterly board meetings and one Annual Meeting as per the Covenants üKept residents appraised of finances üDiscussed issues brought forth by homeowners SRHA Annual Mtg 1/31/09 6

Communications Committee ü Quarterly newsletters published and distributed by email and USPS and available on our website ü Website updated promptly ü 2009 – Directory to be updated and distributed SRHA Annual Mtg 1/31/09 7

Landscaping/Monument Committee ü Saved $600 for Spring planting bed clean-up and trimming by volunteers board members and spouses ü Saved $300 on mulch, 12 yds. delivered free by Algonquin Township ü Hired J. R. Landscaping to cut and trim grass ü Replaced Main Entrance quartz floodlights with more efficient high pressure sodium fixtures – Watts used dropped from 900 to 344 watts – Brightness increased from 2, 800 to 6, 400 lumens – Bulb life increased from 1, 000 to 24, 000 hours ü 2009 - need to replace rotted posts on Sands Road sign and stain/paint all monument signs SRHA Annual Mtg 1/31/09 8

Preferred Contractor Program - Highlights: ü Rado. Vent Radon Mitigation Program ü Third year of Scotts Lawn Service Agreement ü Third year of Arrow Septic Services ü First year of Water Softener Salt Delivery SRHA Annual Mtg 1/31/09 9

Social Committee ü Garage Sale - Semi-Annual ü Ornament Exchange - Annual ü Bunco - Monthly Women's Group – Thursday night group has disbanded ü Poker - Monthly Men’s Group SRHA Annual Mtg 1/31/09 10

Treasurer’s Report Fiscal Year June 2008 – May 2009 SRHA Annual Mtg 1/31/09 11

Register Report SRHA Annual Mtg 1/31/09 12

Fiscal Income/Expenses SRHA Annual Mtg 1/31/09 13

Budget SRHA Annual Mtg 1/31/09 14

Dues History SRHA Annual Mtg 1/31/09 15

Elections and Committee Positions Election to the Board Volunteers for Committee Positions SRHA Annual Mtg 1/31/09 16

Elections ü As defined by our Covenants – The SRHA Board of Directors shall consist of 5 – 9 members – Each member shall be elected at the Annual Meeting – The term for an elected member is 2 years – A member who wishes to remain on the board must be re-elected at the end of their 2 year term – Specific positions on the board (i. e. , President) are voted by the board at their first board meeting. • They are not specified at the Annual Meeting SRHA Annual Mtg 1/31/09 17

Elections (cont. ) ü 4 board members have reached the end of their 2 year term and 1 board member has resigned leaving 5 open positions and 4 filled positions. The Board must have between 5 and 9 members. – Chip Johnson – Herb Le. Blanc – Karen Malcolm – Joe O’Malley – Tom Rice SRHA Annual Mtg 1/31/09 18

Board Member Candidates for 2009 -2011 Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting. Candidates: ü Karen Malcolm ü Joe O’Malley ü Herb Le. Blanc ü. . SRHA Annual Mtg 1/31/09 19

Committees ü Committees are open to all members of the Homeowners’ Association and are volunteer positions ü Current committees are as follows: – Architectural – Communications – Landscaping – Social ü Any Volunteers? SRHA Annual Mtg 1/31/09 20

New Business Possible Special Assessment for neighborhood-wide pest control SRHA Annual Mtg 1/31/09 21

Adjourn The first meeting of the newly-seated SRHA board to be held immediately following to elect Officers SRHA Annual Mtg 1/31/09 22