Steeple Run Estates Annual Meeting January 22 2011

Steeple Run Estates Annual Meeting January 22, 2011 SRHA Annual Mtg 1/22/2011 1

Agenda ü CALL TO ORDER – Introduction of Board members ü ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA – Highlights of the accomplishments of the Board and Committees ü TREASURER’S REPORT ü ELECTIONS – Board and Committee Members • Election of Board members • Volunteers for Committee positions ü NEW BUSINESS – Neighborhood Street Signs ü ADJOURN SRHA Annual Mtg 1/22/2011 3

Steeple Run Estates Board of Directors ü Therese Graff – President ü Herb Le. Blanc – Vice President ü Irene Cygan – Secretary ü Joe O’Malley – Treasurer ü Karen Malcolm – Asst. Treasurer ü Bill Harfst – Board Member ü Steve Kadish – Board Member ü Jill Peterson – Board Member ü Mike Reitcheck – Board Member SRHA Annual Mtg 1/22/2011 4

Activities and Accomplishments SRHA Annual Mtg 1/22/2011 5

Activities and Accomplishments of the SRHA ü Acted on behalf of the SRHA ü The Board functioned as it should have ü Held quarterly board meetings and one Annual Meeting as per the Covenants ü Kept residents apprised of finances ü Discussed issues brought forth by homeowners SRHA Annual Mtg 1/22/2011 6

Communications Committee ü Quarterly newsletters published and distributed by email and USPS and available on our website ü Website updated promptly ü Directory distributed and updated at the 2011 Annual Meeting and via newsletter SRHA Annual Mtg 1/22/2011 7

Social Committee ü Annual Neighborhood Garage Sale ü Annual Ornament Exchange ü Poker-One Monthly Men’s Group ü The Annual Block Party was cancelled due to the low number of responses SRHA Annual Mtg 1/22/2011 8

Preferred Contractor ü Arrow Septic Pump out 2010 results were outstanding. 12 SRHA members participated; it will be offered again in May and October 2011. ü Special Pricing for Lawn Fertilization from Scotts, Lawn Doctor for SRHA Members. ü Automotive Paradise offered $15. 00 oil changes to SRHA in the Month of August. ü Special request for 2011 – Lawn Care Preferred Contractors. SRHA Annual Mtg 1/22/2011 9

Preferred Lawn Care Contractors ü If your lawn care company would be interested in offering SRHA members a discount on lawn care, please contact Herb Le. Blanc with their name and phone number. ü The Board needs a minimum of 3 contractor quotes to determine fair pricing. SRHA Annual Mtg 1/22/2011 10

Landscaping Committee ü Sands and Smith Rd Signs and Monuments were weeded and the bushes and trees were trimmed by Linda and Herb Le. Blanc saving SRHA $500. ü Sands and Smith Road Signs and Monuments were repaired and painted by SRHA members Ron Rodewald, Joe O'Malley and Herb Le. Blanc. New plants added at each entrance to upgrade overall appearance. Total savings to the SRHA estimate @ $2000. ü Joe O’Malley, Jim Schlough and Herb Le. Blanc teamed up to maintain the lawn at 3713 Church Hill on two separate occasions. The new owners will be billed by SRHA for this service. ü Evaluate upgrades to road signs. Details will be discussed under new business. SRHA Annual Mtg 1/22/2011 11

Architectural Committee ü Reviewed and resolved several architectural or property modification requests in Steeple Run. SRHA Annual Mtg 1/22/2011 12

Treasurer’s Report Fiscal Year June 2009 – May 2010 SRHA Annual Mtg 1/22/2011 13

Dues History SRHA Annual Mtg 1/22/2011 14

Fiscal Income/Expenses SRHA Annual Mtg 1/22/2011 15

Budget 2010 - 2011 SRHA Annual Mtg 1/22/2011 16

Fiscal Year Expenses by Category SRHA Annual Mtg 1/22/2011 17

Elections and Committee Positions Election to the Board Volunteers for Committee Positions SRHA Annual Mtg 1/22/2011 18

Elections ü As defined by our Covenants – The SRHA Board of Directors shall consist of 5 – 9 members – Each member shall be elected at the Annual Meeting – The term for an elected member is 2 years – A member who wishes to remain on the Board must be re-elected at the end of their 2 year term – Specific positions on the Board (e. g. , President) are voted by the Board at their first Board meeting. • They are not specified at the Annual Meeting SRHA Annual Mtg 1/22/2011 19

Elections (cont. ) ü 4 Board members have reached the end of their 2 year terms leaving 4 open positions and 5 filled positions. The Board must have between 5 and 9 members. ü Continuing Members: – Irene Cygan – Bill Harfst – Steve Kadish – Jill Peterson – Mike Reitcheck SRHA Annual Mtg 1/22/2011 20

Board Member Candidates for 2011 -2013 ü Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting. ü Candidates: –. . SRHA Annual Mtg 1/22/2011 21

Committees ü Committees are open to all members of the Homeowners’ Association and are volunteer positions ü Current committees are as follows: – Architectural – Communications – Landscaping – Social ü Any Volunteers? SRHA Annual Mtg 1/22/2011 22

New Business Neighborhood Street Signs By Bill Harfst and Herb Le. Blanc SRHA Annual Mtg 1/22/2011 23

Adjourn The first meeting of the newly-seated SRHA Board is to be held immediately following to elect Officers SRHA Annual Mtg 1/22/2011 24