Statler Research Office Contact Information Pradeep Fulay Associate

Statler Research Office Contact Information Pradeep Fulay Associate Dean for Research (304) 293 -0120 Pradeep. Fulay@mail. wvu. edu Kathleen Cullen Coordinator, Research Programs (304) 293 -7985 Kathleen. Cullen@mail. wvu. edu Nancie Yost Office Administrator (304) 293 -3178 Nancie. Yost@mail. wvu. edu

Proposal Notes • Read the FOA carefully! - Check line spacing – on some FOAs DOE is requiring double spacing for even bios and collaborators. • Review the eligible applicants section of FOA – if nonprofit proposal submitted as WVU Research Corp. , if state or academic only proposal submitted as West Virginia University. • Always make sure you’re using the latest format for Bios, Current and Pending, Collaborators, etc. – NSF has sent out a notice they will only accept biographical sketches that are generated through use of an NSF-approved format –e. g. Sci. ENcv. • Put page numbers in your documents • Kathleen holds the College’s login credentials for sites such as the EERE and ARPA-E Exchange please contact her for submission. • Please obtain a grants. gov account

New Rates • Fringe Benefits - Fringe rates as of July 1 st: 24. 5% faculty/staff; 7% GRAs, 1. 5% undergrad, 7. 8% NBE. • Indirect Rates - Indirect rates as of May 24 th: 52% research, 26% off campus, 32. 5% other sponsored activity. – FOA/foundation requirement of different indirects – e. g. 10%, 20% indirects are calculated on the total direct costs. Please contact OSP to ensure you’re calculating them correctly. – Requesting return of indirects is not recommended unless absolutely necessary. • Tuition Waivers – In-State - $11, 760; Out-of-State $33, 120 – Recommend using a 2 -3% increase on tuition each year

Did you know… • Percent effort calculation – percent effort is calculated at 12 months even if you are a 9 month employee - divide the number of months on the project by 12. • Each department sets own GRA salaries so salaries maybe different between departments. • OSP must submit all proposals from WVU – no matter what submission site says or how obscure the agency seems. • Faculty cannot sign contracts, agreements, NDAs, Research Collaboration documents, etc. The official legal authority for the university is the individual that signs. Faculty/staff need to have the appropriate WVU official sign all legal documents.

Sponsored Programs • Please put John Childress as the Authorizing Official for WVU – not Mary Jane Buckland. • Always include a budget justification in fastlane in KC – even if the agency doesn’t require it. • Do not include hyperlink to rate agreement in budget justification. OSP had a NSF proposal come back because the rates didn’t match (the proposal went in with old rates and new rates were on the website). So to NSF it looked like cost share. • Any pre-proposal or concept paper that has a budget must be routed through OSP. • Any submission that requires a AOR authorization must be submitted through OSP.

Sponsored Programs • OSP now sends all proposals that have an international component/partner to Export Control for review prior to submission. • OSP requests the following for subawards: – – – SOW Letter of Commitment Budget Justification Anything else that may be required by the agency, such as the cost share letters you mentioned. Of course, if they are providing some items directly to you to upload into a submission system (biosketch, current and pending, etc. ), we don’t need those separately for the file since they will be part of the final proposal PDF.

ADR Office Requests • If are interested in applying to a limited submission opportunity, contact ADR office. Please don’t assume that yours is the only one and go ahead and submit it. If a FOA allows a limited number of proposals from WVU or the College an internal competition may be (not always) held to determine which idea moves forward. • Please keep us in the loop if you are going to be a sub on any SBIR/STTR or other proposals led by other organizations. • Keep us in the loop about major collaborative proposals so we can help coordinate and offer assistance. • Please complete Supplemental Form As - College policy is all multiple PI proposals must have a supplemental form A for each PI. • If submitting a KC bluesheet with a Center as the primary – please put your main department as your secondary appointment

To dos… • Please make sure your conflict of interest form is up to date http: //oric. research. wvu. edu/conint. • Please make sure your Responsible Conduct of Research (RCR) Ethics Training is current http: //oric. research. wvu. edu/services/responsible-conduct. • Must register for all WVU related International travel to https: //international. wvu. edu/travel/registration. • Please complete the Export Control International Travel Form, this form should be signed at the beginning of each fiscal year – http: //exportcontrol. wvu. edu/forms. • WVU’s Research Office - “Write Winning Grant Proposals" Seminar is scheduled for October 18, 2019.