State Treasurer Cindy Mangum cindy mangumbrandonbc org cfmangum

State Treasurer Cindy Mangum cindy. mangum@brandonbc. org cfmangum 123@gmail. com REMINDER: National dues: $40/yr President General’s Project: $2. 50/yr State dues: $14/yr State Regent’s Project: $1/yr

As a treasurer, you will: • Receive dues and donations • Process dues and donations in a timely manner • Ensure that o deadlines are met o timely deposits are made o remitted to proper person/department o your chapter meets all requirements to maintain tax exempt status o ensure that proper reports are submitted to your State Treasurer in a timely manner

Helpful Tips 1. Have a system for recording income and expenses. 2. Maintain a budget. Ensure that dues are sent ON ON TIME 3. Ensure 4. Remember - all checks to national are made to the Treasurer General with corresponding forms attached to ensure your chapter receives credit for the correct fund. 5. Understand that your state’s deadlines and policies may differ from that of national. Keep a checklist of dates for chapter, state, and national so you don’t get confused.

Creating Budgets: • Meet with your chapter finance committee • Take to that meeting • the current chapter achievement award form • the prior year’s financial statement • the prior year’s budget • the number of members you estimate you may have for the upcoming year • Remember that the budget is a guideline • Required that the budget and EOY Financial Statements are REQUIRED to be on file with the State Treasurer by NSDAR

$1450 1522. 50 1667. 50

DUES: The National Dues Invoicer webinar shows specific instructions on how to remit national dues and can be found on the national website at www. dar. org. • Log in as a member • Member resources • DAR webinars • Webinar archives • Look for Chapter Leadership Heading • Scroll down to Online Chapter Dues Invoicing • Click on the video and follow along.

When processing DUES: • Use Dues Invoicer found on the NSDAR website • Turn in to the Chapter Treasurer by October • Follow up: v Be kind v Be considerate v Be persistent • Chapter Dues Invoicer Reports MUST be turned in to the State Treasurer ON OR BEFORE OCTOBER 15 th.

Have on hand for final dues processing: • • • National Dues Invoicer Report State Treasurer Remittance Form Chapter Dues and Fees Report Access to e-membership Checkbook, envelopes, stamps, and budget

Remittance forms for PG project monies, State dues, and general remittances have been placed in your chapter regent’s packets. Please be sure to get those from your chapter regent! Forms can also be found on the MSSDAR Members Only website under important forms.

members chapter

Be sure to mark the correct box Note NEW Amounts

Very important

(Do Not Send Cash by Mail)

One more time! Another important date to remember!

The treasurer’s report: Starting balance + income - Expenses =Ending balance

The financial statement: Should include: 1. 2. 3. 4. 5. Your financial institution Cash on hand at the beginning of the year Total annual receipts Total annual disbursements Cash on hand at the end of the year IMPORTANT: Please be SURE to send your chapter’s financial statements to me immediately upon the close of your financial year. For more information and sample documents, see the Guide for Chapter Treasurers under the Members Resources tab on the NSDAR members only webpage.

Thank you for your kind attention. Remember – if you have any questions, I am only a phone call or email away. Cindy Mangum Treasurer, MSSDAR cindy. mangum@brandonbc. org cfmangum 123@gmail. com (601) 214 -4845

This powerpoint and ALL forms can be found on the Mississippi DAR Members Only website: www. mississippidar. org/members-only Go to the members only tab. Login – mssdar Password – eagle 2013 Look for important forms tab.

IMPORTANT: ALL chapters MUST file the IRS form 990 to maintain tax exempt status. Failure to file will result in the loss of your chapter’s tax exempt status with the IRS. NOTE: The deadline for filing the 990 is May 15 th. For questions concerning the form 990, be sure to contact the State 990 Chairman Martina Mayfield. Her contact information is listed below, in the MSSDAR Directory (which you can purchase here today), on the MSSDAR website, and in the Reminder for Chapter Treasurers form in the packet that was distributed to you today. Martina Mayfield 36 County Road 3 Vaiden MS 39176 mayfieldjm@exede. net