State Reporting Texas State Reporting 101 Outline Introduction

State Reporting Texas State Reporting 101

Outline • • Introduction LSC State Reporting Process CBM Reports Data Issues THECB Reports Future Possibilities Summary, Questions

About LSC Lone Star College • 84, 000 credit students each semester, total enrollment of more than 95, 000 (credit and non -credit). • Largest institution of higher education in the greater Houston area. • One of the fastest-growing college systems in U. S. • Added 38, 810 students fall 2005 to fall 2015, a 86% increase. • 11 school districts, 1, 400 square miles, population of 2 million. • 6, 300 employees (part-time and full-time).

Office of Analytics and Institutional Reporting

LSC - Texas State Reporting Cortni Haralson Manager, TSR Analytics and Institutional Reporting Temica Mc. Intosh Analyst, TSR Analytics and Institutional Reporting

THECB Reports

THECB Reports

AIR. Lonestar. edu

AIR. Lonestar. edu

What is State Reporting?

State Reporting • State Reporting team is responsible for the submission and certification of course and student enrollment data for all LSC Credit and CE programs to the Texas Higher Education Coordinating Board (THECB) • Responsible for knowing CB rules and guidelines regarding the reporting of student data. • Knowledge of LSC business processes for capturing student, faculty, and course data within Campus Solutions.

Texas State Reporting (TSR) • 2 Team members (Manager and Analyst) • System Registrar • Multiple Campus Partners • TSR Contacts • 1 -2 persons per campus • Credit and CE **It Takes a Village!**

State Reporting Process • Year Round Process – Fall term, Spring term, Summer term • System based process, Campus based reports – Retrieve data for the system – Submit data for each specific campus • Raw data files submitted, not summarized data – No summary data submitted to the THECB – Data submitted in text files • Report both Credit and CE data

State Reporting Process Fall Spring Summer Census Date Reports End of Term Reports CE Reports End of Term Reports Annual CE Reports

CBM Reports • Census Day Reports (Beginning of Term) – CBM 001 (Student Report) and CBM 004 (Course Report) – Data reported status as of census date per term – Data is used in Success Point calculations, Accountability System Reporting, and any CTC reports where student and course information is required – Formula Funding calculations primarily based on data from this set of reports • End of Term Reports – CBM 00 S (Student-Schedule Report), CBM 0 E 1 (Student Report), CBM 002 (TSI Report), and the CBM 008 (Faculty Report)) – Data reported status as of end of the term – Data is used in Accountability System Reporting, and any CTC reports where student and course information is required

CBM Reports • CE Quarter Reports – – CBM 00 A (Student Report) and CBM 00 C (Class Report) Data reported every quarter Both beginning and end of quarter information is provided Data is used formula funding calculations and Accountability System reporting • Annual Reports – CBM 009 (Graduation Report), CBM 00 M (Occupational Skills Report – CE) – Data reported for the most recently completed academic year – Data is used in the Accountability System reporting and success points calculations

CBM Reports • Annually, the TSR team submits and certifies: v 24 beginning of term reports v 66 end of term reports v 48 CE quarterly reports v 2 annual reports

Report Process • CBM report data is pulled directly out of i. Star – Data quality and accuracy – TSR team does not own the data – “Data in = Data out”; TSR does not report data that are not in i. Star • Reports run rather quickly within our CBM Module – Data changes can be checked and acknowledged – Reports are run early and often to account for data issues • Data issues easily addressed – Work with TSR contacts at the colleges to address data issues – TSR Data Audit queries are delivered weekly and available on demand

Data Issues • Common Report Data issues – Demographic Data (address information, gender, residency, FTIC, etc. ) – Course Approval/Cipcode (classification of instructional program code) errors; CIP codes are used to identify degree and certificate programs, courses, and declared majors on the reports and inventories of the Texas Higher Education Coordinating Board

State Reporting Data – – http: //www. txhighereddata. org/ Higher Education Accountability System Higher Education Almanac The THECB provides reports on specific topics • Developmental Ed Data (TSI) • Dual Credit Data • Graduation Rates

THECB Reports

THECB Reports

THECB Reports • Source data for THECB Reports:

Future Possibilities • More Automated Processes • Adding TSR CBM data to Power BI • TSI Data • Success Points • Dual Credit • Peer Institution Comparisons

Summary/Future Thoughts “The mission of the Office of Analytics and Institutional Reporting is to serve as a trusted partner providing data and analytical expertise to support planning and decision-making. ” • We have the data and now we have the tools to make some advancements in this area. • Continue to look for ways to improve our internal processes in TSR and opportunities to work with our IR counterparts to make state reporting data accessible to our system users.

Thank you!

Questions?