State of Texas Emergency Assistance Registry STEAR Texas

State of Texas Emergency Assistance Registry (STEAR) Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program • REPLACES the Texas Transportation Assistance Registry (TAR) • Expands the TAR to a statewide system • Removes the transportation focus • Remove “special needs” terms and categories from system • Provides a means for local governments to obtain focused information related to citizens • Requires annual registration Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program • Voluntary program • No cost to local governments except “sweat equity” – Participation – Data Custodian – Local advertisement and encouragement • Citizens will register Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program Registration • Call 2 -1 -1 (opened March 15, 2013) – Texas Information Referral Network (TIRN) • Printed Forms – English Version available Mid-May – Spanish translation available end of May – These will be available electronically • Register on line (Date To Be Announced) – Contracting issues delayed date available – Individual registration – Data Custodian register for individual (input printed forms) Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

What happens when someone dials 2 -1 -1? Dial 2 -1 -1 Option 1: Information and Referral Press 1 for English Press 2 for Spanish Welcome to 2 -1 -1 Texas! Press 0 for other languages* Service Selection Option 2: Eligibility Support Services Option 3: Office of Inspector General Option 4 Transportation Assistance Registry *Current choices are French, German, Vietnamese, Cantonese, Mandarin, and Farsi Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Electronic/Paper Form • • Obtain information locally Can be filled out electronically Faxed or e-mailed Data custodian can enter when the Internet Registration is completed. STEAR Registration Form. pdf Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program Registration • Registration is voluntary – Individuals will be asked to voluntarily answer questions – Must answer minimum questions • • Name Address County Telephone # – Additional questions are voluntary Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program • • • Focused Questions Emergency contact information Caregiver information Pets Transportation assistance for home evacuation Communications barriers Disability, functional, or medical needs Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program Data Custodians • Assignments – Single City or County – County and any jurisdiction within – Multi-County area • TDEM will provide training to data custodians Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program Data Custodians • Confirm registrant’s located within your jurisdiction • Confirm registrant’s information current and accurate • Review new registrations with a frequency that reflects the population of jurisdiction • Identify registrants who are deceased or no longer in your jurisdiction and notify UT/CSR Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program Data Custodians • Confer with neighboring jurisdiction Data Custodians to resolve problems of “orphans”. • Share geocoded information • Take steps to encourage registration • Report problems with the system to UT/CSR Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Program Data Custodians • TAR Data Custodians will need to register for the STEAR program • Jurisdictions can register more than one Data Custodian – Each Data Custodian should have their own log in and password Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Use of Data Obtained in STEAR Sharon Nalls City of Houston Office of Emergency Management Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Planning • Mapping: – Determine proximity to known risk areas – Identify clusters versus isolated individuals or facilities • Coordination: – Validate planning assumptions – Assess procedures for response operations – Identify potential resource needs – Identify resource availabilities and gaps – Develop contingencies Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Preparedness • Targeted messaging to increase risk awareness and encourage personal/facility planning • Relationship building – Service providers (home healthcare, meals-on-wheels, cultural community centers) – Licensed facilities (nursing homes, assisted living centers, hospice, dialysis centers) • Training first responders and support agencies • Provisions for Functional Needs and Support Services (FNSS) integrated in plans and events Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Response • Evacuation – Types of incidents wildfire, flooding, storm surge, cascading impacts of drought, etc. – Resources and methodology ambulatory versus non-ambulatory • Mass Care Operations – Shelters § general population versus medical needs § practical use of Texas FNSS Toolkit – PODs fixed sites and mobile delivery Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Registration Database Gordon Wells Teresa Howard University of Texas, Center for Space Science Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Agenda: Accessing the STEAR Database 1. Review request to become a Local Data Custodian. 2. Review STEAR Local Data Custodian responsibilities. 3. Tour STEAR Local Data Custodian website. 4. Demo: Accessing and downloading registrant records. 5. Demo: Reviewing and updating registrant records in a spreadsheet. 6. Questions? Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Local Data Custodian Responsibilities 1. Access his/her STEAR account to review new registrations with a frequency that reflects the population of the jurisdiction. This could be daily for urban areas and large counties, weekly for towns and smaller counties or monthly for jurisdictions with very small populations. 2. Work with volunteer organizations within your area of responsibility to attempt to contact citizens who have additional needs during an event and encourage them to assist them to register in STEAR. 3. Conduct briefings at public forums on the STEAR system and encourage citizens to register in STEAR. 4. Compile a list of registrants assigned to the jurisdiction(s) that are deceased, no longer seek assistance or have moved away from the jurisdiction and provide to state point of contact. 5. Confer with other STEAR data custodians in neighboring jurisdictions to resolve problems assigning registrants to the proper jurisdiction in cases where the exact location of the registrant is unknown. Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR LDC Responsibilities (continued) 6. Share the geocoding for street addresses with the State, if the jurisdiction maintains records of correctly geocoded addresses using 9 -1 -1 or other official sources. 7. Report problems with the system to the state database administrator. 8. Confirm whether or not each registrant appearing on his/her online registration list lives in the custodian’s jurisdiction. 9. Confirm that the registrant’s STEAR information is current and accurate. 10. Work with the TDEM STEAR Administrator as necessary. Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

Success of the Registration Depends Upon Local Participation Questions? Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT

STEAR Points of Contact TDEM Dede Powell 512 -424 -7948 denita. powell@dps. texas. gov UT/CSR Dr. Gordon Wells 512 -232 -7515 gwells@csr. utexas. edu Help Desk STEAR_Help@csr. utexas. edu Texas Department of Public Safety DIVISION OF EMERGENCY MANAGEMENT