State of Connecticut CoreCT Project HRMS Users Group

State of Connecticut Core-CT Project HRMS Users Group Meeting September 13 & 14, 2004

Agenda – Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 2

Welcome Today’s Goals • Learn More About the HRMS Modules • Ask Questions About Challenging Business Processes • Meet Others Who Are Valuable Knowledge Resources • And…. Have Some Fun

Agenda –Payroll Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 4

Agenda –Human Resources Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 5

Human Resources Update Longevity • Preliminary mode report ran on 9/1/2004; second preliminary report scheduled to run on 9/28/2004 – Includes Processed and Exception Reports • Accuracy of processed reports dependent on completion of Task 73 or updates made to Professional Experience Date – Shows the new Professional Experience Date (Longevity Date) – Provides the October Longevity Payment amount 6

Human Resources Update Longevity • Agencies with exceptions should do the following: – Enter manually using the TRC of XLNGA in Weekly Elapsed Time – If a self service agency, use Additional Pay for your entries • Final Mode will be processed on 10/18/2004 – Professional Experience Date will then be updated on the Employment Data tab – Longevity Payment amount will be entered in the Additional Pay page • Job Aid resources on the Core-CT website – See Longevity Processing, Longevity Exceptions, and Professional Experience (Longevity) Date Processing 10/1/2004 7

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 8

Time & Labor Update Exceptions • It is imperative that agencies clear all exceptions – Impacts Time Administration – If Agencies need to inactivate employees on a day other than Friday, log a ticket with the Help Desk • Time and Labor Team currently working on clearing existing exceptions – Employees inactivated in Time Reporter Data – Attendance deleted from Weekly Elapsed time page – Employees enrolled in Zero_Hour Schedule 9

Time and Labor Update Prior Period Adjustments • Agencies should not make more than four pay periods of adjustments in any one pay period. – Effect of Rules Processing • If more than four pay periods of adjustments are needed, they should be processed in the following manner: – Calculate the adjustment amount – Use the Additional Pay page to pay or collect the adjustment amount using the appropriate Earnings code – Record the changes in attendance on the Adjust Paid Time page 10

Time & Labor Update GAAP Report • GAAP Report has been created based on Office of the Comptroller requirements and Agency needs • Agencies with suggestions for improving the report should log a ticket with the Help Desk • Suggestions will be considered for next year’s report

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 12

Benefits Update Benefits Topics Covered • LSS/EOI Events – Review Daily Mail • Benefits Billing – Revised Comptroller’s Memo 2004 -03 • Reports and the importance of reviewing them • Summary of meetings with carriers 13

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 14

HRMS Superusers Updated Role Assignment • HRMS Superuser Role Description – Well versed in one or more HRMS modules – Available resource for agency colleagues who have questions on module processes – Available resource for peers in other agencies who may not have inhouse expertise Please note: Agency HRMS superusers are optional, not required 15

HRMS Superusers Action Items • Review your current list of HRMS Superusers – See http: //www. core-ct. state. ct. us/hr-golive/ – Determine whom your current Superusers should be – Submit additions and deletions to cathy. bysiewicz-cluen@po. state. ct. us 16

Wrap Up Thank you for your participation today. We look forward to continuing our work together to make Core-CT a success! • Look for this presentation on the Core-CT website (http: //www. core-ct. state. ct. us/) • Next meeting –Monday, December 6, 2004 1: 30 - 4: 00 and Tuesday, December 7, 2004 9: 00 – 12: 00 Room 1002 A and 1002 B 101 E. River Drive

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 18

Questions/Discussion 19