State of Connecticut CoreCT Project HRMS Users Group

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State of Connecticut Core-CT Project HRMS Users Group Meeting September 13 & 14, 2004

State of Connecticut Core-CT Project HRMS Users Group Meeting September 13 & 14, 2004

Agenda – Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy

Agenda – Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 2

Welcome Today’s Goals • Learn More About the HRMS Modules • Ask Questions About

Welcome Today’s Goals • Learn More About the HRMS Modules • Ask Questions About Challenging Business Processes • Meet Others Who Are Valuable Knowledge Resources • And…. Have Some Fun

Agenda –Payroll Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update

Agenda –Payroll Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 4

Agenda –Human Resources Update Welcome Anne North and Sue Martin Business Process Updates Payroll

Agenda –Human Resources Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 5

Human Resources Update Longevity • Preliminary mode report ran on 9/1/2004; second preliminary report

Human Resources Update Longevity • Preliminary mode report ran on 9/1/2004; second preliminary report scheduled to run on 9/28/2004 – Includes Processed and Exception Reports • Accuracy of processed reports dependent on completion of Task 73 or updates made to Professional Experience Date – Shows the new Professional Experience Date (Longevity Date) – Provides the October Longevity Payment amount 6

Human Resources Update Longevity • Agencies with exceptions should do the following: – Enter

Human Resources Update Longevity • Agencies with exceptions should do the following: – Enter manually using the TRC of XLNGA in Weekly Elapsed Time – If a self service agency, use Additional Pay for your entries • Final Mode will be processed on 10/18/2004 – Professional Experience Date will then be updated on the Employment Data tab – Longevity Payment amount will be entered in the Additional Pay page • Job Aid resources on the Core-CT website – See Longevity Processing, Longevity Exceptions, and Professional Experience (Longevity) Date Processing 10/1/2004 7

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 8

Time & Labor Update Exceptions • It is imperative that agencies clear all exceptions

Time & Labor Update Exceptions • It is imperative that agencies clear all exceptions – Impacts Time Administration – If Agencies need to inactivate employees on a day other than Friday, log a ticket with the Help Desk • Time and Labor Team currently working on clearing existing exceptions – Employees inactivated in Time Reporter Data – Attendance deleted from Weekly Elapsed time page – Employees enrolled in Zero_Hour Schedule 9

Time and Labor Update Prior Period Adjustments • Agencies should not make more than

Time and Labor Update Prior Period Adjustments • Agencies should not make more than four pay periods of adjustments in any one pay period. – Effect of Rules Processing • If more than four pay periods of adjustments are needed, they should be processed in the following manner: – Calculate the adjustment amount – Use the Additional Pay page to pay or collect the adjustment amount using the appropriate Earnings code – Record the changes in attendance on the Adjust Paid Time page 10

Time & Labor Update GAAP Report • GAAP Report has been created based on

Time & Labor Update GAAP Report • GAAP Report has been created based on Office of the Comptroller requirements and Agency needs • Agencies with suggestions for improving the report should log a ticket with the Help Desk • Suggestions will be considered for next year’s report

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 12

Benefits Update Benefits Topics Covered • LSS/EOI Events – Review Daily Mail • Benefits

Benefits Update Benefits Topics Covered • LSS/EOI Events – Review Daily Mail • Benefits Billing – Revised Comptroller’s Memo 2004 -03 • Reports and the importance of reviewing them • Summary of meetings with carriers 13

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 14

HRMS Superusers Updated Role Assignment • HRMS Superuser Role Description – Well versed in

HRMS Superusers Updated Role Assignment • HRMS Superuser Role Description – Well versed in one or more HRMS modules – Available resource for agency colleagues who have questions on module processes – Available resource for peers in other agencies who may not have inhouse expertise Please note: Agency HRMS superusers are optional, not required 15

HRMS Superusers Action Items • Review your current list of HRMS Superusers – See

HRMS Superusers Action Items • Review your current list of HRMS Superusers – See http: //www. core-ct. state. ct. us/hr-golive/ – Determine whom your current Superusers should be – Submit additions and deletions to cathy. [email protected] state. ct. us 16

Wrap Up Thank you for your participation today. We look forward to continuing our

Wrap Up Thank you for your participation today. We look forward to continuing our work together to make Core-CT a success! • Look for this presentation on the Core-CT website (http: //www. core-ct. state. ct. us/) • Next meeting –Monday, December 6, 2004 1: 30 - 4: 00 and Tuesday, December 7, 2004 9: 00 – 12: 00 Room 1002 A and 1002 B 101 E. River Drive

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process

Agenda – Time and Labor Update Welcome Anne North and Sue Martin Business Process Updates Payroll Update Nancy Ribes & Mark Bissoni Human Resources Update Lina Simonu Time and Labor Update Belinda Thibedeau Benefits Update Bill Morico Key Messages Anne North and Sue Martin Questions & Discussion HRMS Team 18

Questions/Discussion 19

Questions/Discussion 19