Stakeholder Engagement In general the stakeholders will be

Stakeholder Engagement In general the stakeholders will be all people and/or organizations that: • will be effected by the plan; and • are needed to implement the plan. An integrated plan and its implementation depend to a large extend on the acceptance and ownership of the plan by the decision makers and stakeholders The prerequisite for the design of a participatory planning process is a good stakeholder analysis. The stakeholder analysis is a supporting planning tool that supports the identification of stakeholders and its engagement. 1

Stakeholders Analysis Steps 2

Levels of Participation The various stakeholders are grouped into the different levels of participation • Ignorance: where a stakeholder is not aware of what is happening; • Awareness: where a stakeholder is aware that something is happening; • Informed: where a stakeholder has been specifically provided with information and no formal option for the stakeholder to provide feedback, negotiate, or participate. • Consultation: where a stakeholder is asked to provide information inputs to the planning process. Information flows are likewise one-way, • Discussion: fully participating and are asked to give advice and recommendations. , information flows in both directions • Co-Design: stakeholders are actively involved in problem analysis and problem design, but final decision-making powers reside with the governing agencies; • Co-Decision-Making: here decision making powers are shared with those participating stakeholders, leading to their empowerment. Typically decisions in these contexts would emerge from a process of stakeholder 3 negotiation.

Levels of Participation 4

Power interest matrix 5

Strategic Water Resources Planning 6

Strategic Planning (open end approach) - It is a combination of short term and longterm planning - Wide possible range of future option should remain open - Flexible and Robust (not sensitive to future changes) 7

In Short: - Effective water resources management should have two characteristics: 1. Flexibility in approach and in planning tools 2. Involvement and commitments of stakeholders 8

Water Resources Strategic Planning 9

Strategic thinking It means asking, "Are we doing the right thing? “. It requires three things: Ø purpose or end--a strategic thinker is trying to do something Ø understanding the environment, particularly of the opponent, or opposing forces, affecting and/or blocking achievement of these ends Ø creativity in developing effective responses to the opposing forces. 10

Traditional planning Ø Ø The major assumption is that current knowledge about future conditions is sufficiently reliable to enable the development of these plans. Planning process includes: ü Problem definition; ü Objectives; ü development of alternatives; ü Comparison and selection of the best alternative; ü Implementation; and ü Monitoring and evaluation. 11

What Makes Traditional Planning Strategic? Ø Ø Ø Ø The major assumption in strategic planning, however, is that an organization must be responsive to a dynamic, changing environment. Comprehensive, multidisciplinary, integrated, sustainability-led, dynamic; Specific, achievable, realistic, time bounded; Indicators-based; Values-based; Strategic vision; Strategic analysis (e. g. SWOT). 12

Some Indicators: o Relevance: The degree to which the proposed strategy/Project corresponds to the needs of the beneficiaries. o Impact: The proposed strategy’s/project’s impacts on beneficiaries. What has happened (or is likely to happen) as a consequence of the project? o Efficiency: The estimated quantity, quality and availability of means and resources required by the proposed strategy. The presumed cost-effectiveness of the proposed strategy in transforming the means into results. o Sustainability: The likelihood of the proposed strategy to reflect the technical , social, economic, 13 environmental and institutional sustainability

Basic Steps in a Strategic Planning Process Step One: Getting Ready o A work plan includes: Ø identify specific issues or choices that the planning process should address Ø clarify roles (who does what in the process) Ø create a Planning Committee Ø develop an organizational profile Ø identify the information that must be collected to help make sound decisions. Step Two: Establishing a reference framework o It shall set the context, base, the general components and mechanisms of the intended strategic plan. 14

Basic Steps in a Strategic Planning Process Step Three: Mission and Vision o A mission statement typically summarizes the what, how, and why of a planning organization's work in terms of its: Ø Purpose - why the organization exists, and what it seeks to accomplish Ø Roles - the main method or activity through which the organization tries it fulfill this purpose Ø Values - the principles or beliefs that guide an organization's members as they pursue the organization's purpose A vision statement presents an image of what success will look like. o With mission and vision statements, an organization has created a shared, coherent idea of what it is strategically planning for. 15

Basic Steps in a Strategic Planning Process Step Four: Assessing the existing situation § It means obtaining current information about the baseline conditions according to the context of the plan. § Information that will highlight the critical issues faced and that the strategic plan must address. § The products of this step include: Ø A data base of quality information that can be used to make decisions; and Ø A list of critical issues which demand a response - the most important issues to deal with. 16

Basic Steps in a Strategic Planning Process Step Five: Identifying Problems o Needs assessment - Setting measurable targets Ø Local, regional, international standards Ø Availability of resources Ø Affordability Step Six: Developing Goals, Objectives and Strategies o The product of this Step is an outline of the organization's strategic directions - long-range goals, specific objectives and the general strategies, of its response to critical issues. 17

Basic Steps in a Strategic Planning Process Step Seven: Strategic Analysis (SWOT) SWOT is one of the straight forward approaches used in the analysis of strategies. The recognition of internal factors (strengths and weaknesses) as well as external factors (threats and opportunities) takes place on the basis of SWOT analysis. The greatest advantage of SWOT is that it helps decision makers survey the different potentials and accordingly initiate suitable actions. Step Eight: Decision making/ Selection of the best strategic direction(s) or combination Step Nine: Management plan- Monitoring, Evaluation and Feed back 18

SWOT Analysis Example: Water Sector Strategic Planning 19