Stakeholder Analysis Public Sector Improvement Facility Project Resources

Stakeholder Analysis Public Sector Improvement Facility Project Resources PSIF Project Resources Stakeholder Analysis

What is a Stakeholder? • Any individual, group or institution who is affected by a project in a positive or negative way; or • Any individual, group or institution that has an interest (or stake) in the project PSIF Project Resources Stakeholder Analysis 2

Why Analyse Stakeholders? • Understand your clients/beneficiary interests, needs and capabilities • Clarify all groups that might have an interest in a project or project concept • Identify potential opportunities and threats to project implementation • Determine the extent to which certain groups should participate in project planning, implementation and evaluation PSIF Project Resources Stakeholder Analysis 3

Steps in Analysing Stakeholders 1. Identify important stakeholders and their interests 2. Assess the power and influence of stakeholders in relation to the project 3. Determine appropriate project response to each stakeholder/group 4. Plan which stakeholders will participate in the project cycle, when and how 5. Start to identify risks from stakeholders 6. Develop strategy for building participation and stakeholder commitment. PSIF Project Resources Stakeholder Analysis 4

Prepare a Stakeholder Matrix Stakeholder Interest Impact S. 1 S. 2 S. 3 PSIF Project Resources Stakeholder Analysis 5

Who are the Stakeholder Groups? Checklist for Stakeholders Stakehold er 1. Have all stakeholders been listed? S. 1 2. Have all potential supporters and opponents of the project been listed? 3. Have gender issues been considered? S. 2 4. Are new stakeholder groups likely to emerge as an outcome of the project? S. 3 PSIF Project Resources Stakeholder Analysis 6

What are the interests of each Stakeholder/Group? Interests of each Stakeholder 1. 2. 3. What are their expectations? What benefits will they accrue? What resources will they commit (or avoid committing) to the project? 4. Do they have other interests that might conflict with the project? 5. How do they regard other stakeholders on the list? PSIF Project Resources Stakeholder Analysis Stakehold er S. 1 S. 2 S. 3 7

What is the potential for each Stakeholder to affect the project? Potential Impact of Stakeholder Positive (+) Negative (-) Unknown (? ) How? Stakeholder S. 1 S. 2 S. 3 PSIF Project Resources Stakeholder Analysis 8

Factors to Consider in Assessing Stakeholder Power and Influence • • Legal or statutory authority Authority of leadership Control of strategic resources Possession of specialist knowledge Negotiating position & ability to influence other stakeholders Social economic and political status Formal/Informal links to other stakeholders (including role as “gatekeeper”) Degree of dependence on other stakeholders PSIF Project Resources Stakeholder Analysis 9

Determine the level of involvement of each stakeholder Will they be: • • Provided information or informed about the project only? Actively consulted on project matters? Partners in managing the project? Informed Controlling and directing the project? Controlling PSIF Project Resources Stakeholder Analysis Consulted Partners 10

Determine the stage at which each stakeholder will become involved Will they be involved in : • The needs assessment for the project? • The project planning? • Project implementation? If so how? • Project monitoring and evaluation? PSIF Project Resources Stakeholder Analysis 11

Develop a participation matrix Participatio n Type Stage Needs Assessmen t Inform Consult Partner Control Planning Implement Monitoring PSIF Project Resources & Stakeholder Analysis 12