STAKEHOLDER ANALYSIS ID Name Title Role Power Interest

STAKEHOLDER ANALYSIS ID Name Title Role Power Interest Expectations Concerns 1 John Hall VP of Finance Project Sponsor Project to be delivered on time and within budget Management dashboard 2 Mary Anne Finance Manager Subject Matter Expert Complete 6 core modules and 28 key features Analytics and big data 3 Francis Doe Business Analyst Project Team Member Gather complete requirements for 3 core modules Key User Cooperation 4 5 6 7 8 9 10

STAKEHOLDER REGISTER ID Name Title Role Category Contact Communication Requirements 1 John Hall VP of Finance Project Sponsor Internal 012435678 john@pmohandbook. com Project Steering Committee Frequency: once a month 2 Mary Anne Finance Manager Subject Matter Expert Internal 012435678 mary@pmohandbook. com Project Status Meeting Frequency: once a week 3 Francis Doe Business Analyst Project Team Member Internal 012435678 francis@pmohandbook. com Technical Project Meeting Frequency: once a week 4 5 6 7 8 9 10

More STAKEHOLDER ANALYSIS POWER VS INTEREST MATRIX No 1 2 KEEP SATISFIED 9 5 MANAGE CLOSELY 3 Power 4 7 10 8 11 12 KEEP INFORMED Less MONITOR 6 Less Interest More Role 1 Project Sponsor 2 Project Director 3 Subject Matter Expert 4 Solution Architect 5 Project Manager 6 Business Analyst 7 System Analyst 8 Programmers 9 Technical Lead 10 IT Engineer 11 Helpdesk 12 End User

BASIS OF ESTIMATE WBS ID 1. 1 WBS Element Requirement Workshop Project Phase Planning Material $1, 250. 00 Labor Indirect Costs Base Cost Reserve Total Cost Funding Source $1, 800. 00 $3, 050. 00 $305. 00 $3, 355. 00 New Product Development Cost Methodology Parametric WBS Description: Gather requirements with client for new procurement system. Workshop will be held at client’s office. Cost Description: Includes 60 man hours of work performed at $30. 00 per hour. Management reserve of 10% has been identified based on a confidence level of 80%. Pricing was derived from existing hourly rates for one PMO employee, one Business Analyst and one System Analyst. Additionally, a purchase of 1 unit license of Caliber (business requirement software) is required and this material cost was obtained by a direct vendor quote. 1. 2 Requirement Documentation WBS Description: Cost Description: Planning

PROJECT FUNDING REQUIREMENTS Project Phase Initiation Planning Design Development Testing Project Closeout Total Funding Type January Manpower $35, 000 Equipment/Capital $10, 000 February Manpower $45, 000 Equipment/Capital $12, 000 March Manpower $70, 000 Equipment/Capital $25, 000 Manpower April May June $110, 000 Equipment/Capital $30, 000 Manpower $100, 000 Equipment/Capital $40, 000 Manpower $50, 000 Equipment/Capital $0. 00 $45, 000 $57, 000 $95, 000 $140, 000 $50, 000

PROPOSAL EVALUATION MATRIX Evaluation Criteria Points Completeness of Response to RFP (Pass/Fail) ALL required schedules, forms and informational items have been submitted. Pass/Fail A. Proposer Qualifications & Experience 20 Points Financial stability and ability to provide timely financing for project. Strength of assigned team members years of prior experience in technical, project management and demonstrated track record of successful project implementation. Strength and relevance of references per RFP submittal requirements for all project phases. Minimum 3 references for successfully completed projects of similar size. B. Technical Proposal 0 -5 0 -10 0 -5 20 Points Completeness and quality of technical documentation for proposed system. 0 -6 Hardware supply, availability, quality and warranties meet or exceed RFP requirements. 0 -7 Proposed system meet or exceed RFP requirements. 0 -7 C. Project Costs Completeness and quality of pricing documentation for proposed system. 20 Points 0 -20 Page 1 Vendor A Vendor B Vendor C Vendor D

Evaluation Criteria Points D. Implementation Plan and Schedule 15 Points Project plan and schedule account for RFP submittal requirements, complexity of project and demonstrates methodology for management of multiple projects across multiple jurisdictions. Project phases and activities are appropriately sequenced and allow for 0 -10 sufficient review time by participating agencies and other authorities having jurisdiction. Description of plan for complying with local hiring policies and preferences, and curricula/training integration opportunities. E. Contract Terms & Conditions 0 -5 5 Points Conformance with contract language and unique contracting requirements included in RFP specifications and Exhibits providing maximum value and lowest scheduling, performance and cost risk. Suitability of proposed bidder contract template documents 0 -5 to meet RFP requirements. TOTAL 80 Points Vendor A Vendor B Vendor C Vendor D

MILESTONE LIST No Milestone Mandatory/ Optional Start Date End Date Status Mandatory 00/00/0000 Completed Optional 00/00/0000 Completed 01 Project Start 02 Risk Management Workshop 03 Gather Requirements Mandatory 00/00/0000 Completed 04 System Design Mandatory 00/00/0000 Completed 05 Build Prototype Mandatory 00/00/0000 In Progress 06 System Development (coding) Mandatory 00/00/0000 Overdue 07 Testing Mandatory 00/00/0000 Overdue 08 Pilot Implementation Optional 00/00/0000 Not Started 09 User Training Optional 00/00/0000 Not Started 10 Live Implementation Mandatory 00/00/0000 Not Started Comments

DURATIONS ESTIMATE Activity Resource(s) Optimistic Most Likely Pessimistic Estimated Activity Duration Reserve A Francis Doe 30 hrs. 35 hrs. 40 hrs. 35 hrs. +/- 8 hrs. B Remy Bobbit 45 hrs. 50 hrs. 55 hrs. 50 hrs. +/- 12 hrs. C Lee Chan 55 hrs. 60 hrs. 65 hrs. 60 hrs. +/- 16 hrs.

COMMUNICATION MATRIX Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable Project Kickoff Meeting to initiate the project and brief project stakeholders on project objective, scope, schedule and project team. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Kickoff Slides Meeting Minutes Project Team Meetings Discuss project status with project team members. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Project schedule Technical Meetings Discuss technical related issues with solution architect and programmers. Face to Face Weekly Project Technical Staff Technical Lead Agenda Meeting Minutes Project Steering Committee Meetings Report on the status of the project to project steering committee. Highlight any issues and risks. Face to Face Conference Call Monthly PMO Project Manager Project Reports Report the status of the project including activities, risk, issues. Email Weekly Project Sponsor Project Team Stakeholders PMO Project Manager Agenda Project schedule Meeting Minutes Issues and Risks Status Project Status Report Project schedule

ASSUMPTION LOG ID 001 002 003 004 005 006 007 008 009 010 Category IT Infra Assumption There is adequate storage capacity in client’s server to cater for the new system implementation. Responsibility John Doe Due Date Status 00/00/0000 Open Action John Doe to meet with client’s IT Manager on 3/28 to discuss server capacity.

ACTIVITY COST ESTIMATES WBS ID WBS Element Resource Direct Costs Indirect Costs Reserve Estimate Method Assumptions/ Constraints Additional Information 2. 1. 1 Development of Registration Module Junior Programmer for 50 hours 50 hrs @ $18. 00 = $900 $0 $18. 00 $918. 00 Parametric Resource approved by functional manager 2. 1. 2 Development of Reporting Module 3 months license extension for Crystal Report $0 $3, 000 Quotation from Vendor Budget for license extension is approved 2. 1. 3 Development of Management Dashboard Senior Programmer For 60 hours 60 hrs @ $28. 00 = $1, 680 $0 $33. 60 $1, 713. 60 Parametric Functional manager will release resource on schedule

RISK ASSESSMENT MATRIX PROBABILITY IMPACT Expected to occur at some time May occur at some time Not likely to occur in normal circumstances Minor Effect Moderate Effect Major Effect Low Medium High 4 7 9 Medium 2 5 8 Low 1 3 6

RISK REGISTER Risk ID Date Raised Risk Description R 001 00/00/0000 Risk Description 1 R 002 00/00/0000 R 003 Risk Category Probability Impact Severity Risk Owner Risk Response Strategy System Design Low Medium 3 Francis Doe Risk Response 1 Risk Description 2 Coding Medium 5 Remy Bobbit Risk Response 2 00/00/0000 Risk Description 3 Operation High Low 4 Lee Chan Risk Response 3 R 004 00/00/0000 Risk Description 4 Schedule Medium High 8 Francis Doe Risk Response 4 R 005 00/00/0000 Risk Description 5 IT Infra Low High 6 Remy Bobbit Risk Response 5 R 006 00/00/0000 Risk Description 6 IT Infra High Medium 7 Lee Chan Risk Response 6 R 007 00/00/0000 Risk Description 7 IT Infra Low 1 Robert Brown Risk Response 7 R 008 00/00/0000 Risk Description 8 IT Infra High 9 Robert Brown Risk Response 8

RACI MATRIX Project Planning Project Sponsor Project Manager Project Champion Business Analyst System Analyst I A C R R Determine Detailed Requirements & Finalize Project Scope Create Activity List & Prepare WBS R A C R R Developer Tester Develop Project Schedule I R A C C C I I Assess What To Purchase & Prepare Procurement Document I R A C I R I I Determine Project Team, Roles & Responsibilities I R A I I I R A C C C R A I I I Prepare Project Management Plan, Communication, Risk & Quality Management Plan Conduct Kick-off Meeting I C I

ISSUE LOG Priority (H, M, L) Category Reported By Assigned To Status M Resources Remy Bobbit Lee Chan Closed 00/00/0000 Issue 2 H Schedule Lee Chan Francis Doe Open 00/00/0000 003 Issue 3 L Scope Francis Doe Remy Bobbit Closed 00/00/0000 004 Issue 4 L Scope Francis Doe Lee Chan Open 00/00/0000 005 Issue 5 M Scope Lee Chan Francis Doe Open 00/00/0000 006 Issue 6 M Scope Francis Doe Remy Bobbit Open 00/00/0000 007 Issue 7 L Scope Remy Bobbit Open 00/00/0000 Issue Description 001 Issue 1 002 Date Resolved Resolution/ Comments

CHANGE LOG Change No Change Type CR 001 Resources CR 002 Description of Change Requestor Date Submitted Date Approved Status Change Request 1 Francis Doe 00/00/0000 N/A Approved Schedule Change Request 2 Remy Bobbit 00/00/0000 N/A Denied CR 003 Scope Change Request 3 Lee Chan 00/00/0000 Approved CR 004 Cost Change Request 4 Remy Bobbit 00/00/0000 Approved Comments

PROJECT COST AND SCHEDULE PERFORMANCE REPORT WBS Element Planned Value (PV) Earned Value (EV) Actual Cost (AC) Schedule Variance (SV) Cost Variance (CV) 1. 0 Project Initiation $20, 000 $21, 000 $22, 000 $1, 000 $2, 000 1. 05 1. 10 2. 0 Project Planning $30, 000 $30, 500 $28, 000 $500 ($2, 000) 1. 02 0. 93 3. 0 Product Design $40, 000 $38, 000 $41, 000 ($2, 000) $1, 000 0. 95 1. 03 4. 0 Product Development $50, 000 5. 0 Product Testing $40, 000 6. 0 Project Implementation $30, 000 7. 0 Project Closure $20, 000 $89, 500 $37, 000 ($500) $1, 000 0. 99 1. 01 Totals: $230, 000 Schedule Cost Performance Index (SPI) Index (CPI)