STAFF MONTHS PPMS User Group October 15 2010
STAFF MONTHS PPMS User Group October 15, 2010 Rita Lauzon
Definitions • Staff month: 174 hours (the average available work hours per month) • Staff month calculation: The percent of time an employee works relative to the normal full-time hours available in a month
Staff Months Are: • Calculated in Payrolls • Calculated by Account Code and Earn Type • Accumulated for Contracted Jobs
Not Calculated on Earnings Where: • Earnings Hours Type is V (Volunteer Hours) • Productive Indicator is X (Neither Productive or Nonproductive Time) • Total Gross Indicator is N (Earnings do not add to Total Gross)
Screens Staff Months are on: • Retroactive Adjustment Screen • C/O/H Distributions Screen • Payroll Expense Transfer Screen • Earnings Distribution for a Check • Expense Transfers for an Employee History
Uses for Staff Months • Listed on the Employee Change Register • Listed on Payroll Reports • Updated to Payroll History • Included in the PMIS Expense Extract and sent to SBCTC-ITD Olympia
Uses for Staff Months (cont. ) • Transferred to FMS • Reported to OFM through AFRS • Used in Employment Security Hours Calculations for PTF • Used in Salary Forecasting to Calculate Staff Years
Salary and Hourly Current Payments The Pay Rate Code is: • S (Salary Payment) or • H (Hourly Rate)
Salary and Hourly Current Payment Calculation Actual Hours ____________________ Full Time Pay Period Hours X Standard Pay Period Hours for the Pay Cycle _____________________________ Standard Hours Per Month
Examples Salary: 88 / 88 x 87 / 174 =. 50 Hourly: 33 / 88 x 87 / 174 =. 19
Salary and Hourly Other-Than-Current Payments • Out of Cycle Payments • Retroactive Pay • Additional Pay. Earn type categories of: – A (Additional Pay ) – S (Sick Leave Buyout) – V (Vacation Leave Buyout)
Salary and Hourly Other-Than-Current Payment Calculation Actual Hours ___________ Standard Hours Per Month
Example 44 / 174 =. 25
Sick Leave Buyout Calculation Actual Hours _____ Standard Hours Per Month Institution X Parameter 401
Example 96 / 174 x. 25 =. 14
Hourly Faculty • Pay Rate Code is H (Hourly) and • Job Category is: – M (Moonlight Faculty) – P (Part Time Faculty) or – S (Stipend)
Hourly Faculty Calculation Actual Hours ___________ Contract Units or Institution Parameter 1105
Examples Using Contract Units: 21. 50 / 112 =. 19 Using Institution Parameter 1105: 18 / 60 =. 30
Contract Payments Pay Rate Code is C (Contract Payment)
Contract Payment Calculation Job Term _________ Payment Term Transaction Hours X ____________ Job Hours
Example (9 / 19) x (88 / 88) =. 47
Job Terms Are Important 1 Quarter = 3. 00 2 Quarters = 6. 00 3 Quarters = 9. 00 4 Quarters = 12. 00
Contract Payments Staff Month • Updated to PS 0003 • Accumulated • Open field and can be adjusted if necessary • Used in End of Contract Staff Month Adjustments
Final Contract Payments Adjustment Job Term X Percent of Full Time 100
Example 3 x (5 / 100) =. 15
How Adjustment Is Used • Compared with Cumulative • Difference is adjustment • Charged to the first account • Staff months only assigned up to the result of the above calculation • End of Contract Staff Months Adjustment Report (PS 1205 B) shows adjustments
Cumulative Job Staff Months • Reset to zero if you change the job begin date to a date that is greater than the previous job end date • If you only change the job end date of a job, the cumulative job staff months will continue to cumulate • Will not reset to zero if job dates changed with Mass Data Change
Questions?
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