Staff Augmentation Prebid Conference Presented by Carol Steffanni

Staff Augmentation: Pre-bid Conference Presented by: Carol Steffanni, Director Bureau of Strategic Policy Greg Faremouth Department of Management & Budget December 6, 2005

Staff Augmentation: Pre-Bid Conference Agenda w Welcome w Vendor Management Service w Expectations w Estimated Timeline w. Q&A December 6, 2005

Staff Augmentation: Pre-Bid Conference Vendor Management Service w VMS – Single contractor providing staff augmentation services utilizing subcontracted suppliers. Each consultant has an individual agreement. w The prime contractor does not participate in providing resources. December 6, 2005

Staff Augmentation: Pre-Bid Conference Scope of Work w In scope – n n Services required to provide staff augmentation, i. e. resume screening, background and reference checks, invoicing. The state will provide day-to-day management and assign work to the staff augmentation contractors. December 6, 2005

Staff Augmentation: Pre-Bid Conference Scope of Work w Not covered – n n Staff augmentation services do not include work which has defined deliverables and is fixed fee in pricing structure. This work will still be covered via an Invitation to Bid (ITB) and Request for Purchase (RFP). Commodity purchases of hardware and software. December 6, 2005

Staff Augmentation: Pre-Bid Conference Why VMS w Administrative efficiencies w Reduction in time to hire w Cost savings through competitive rate cards w Improved reporting on customer satisfaction and contractor performance w Higher participation for small businesses w To deliver consistent, high quality resources December 6, 2005

Staff Augmentation: Pre-Bid Conference State’s Expectations w Staff Acquisition n Requests from one source – DIT Contract Office Screening, reference checks and required testing, recommendations On-boarding process, performance management w Administration n Full financial cycle management l l Invoice consolidation using multiple accounting codes Distribution of payments Reconciliation Monthly reports December 6, 2005

Staff Augmentation: Pre-Bid Conference State’s Expectations w Web-Based Tool n n n Request order and attached Scope of Work (SOW) Time entry and approvals Status reporting w MI-Deal n n Rate card available for local governments and non-profit organizations Managed services not included December 6, 2005

Staff Augmentation: Pre-Bid Conference State’s Expectations w Subcontractors n Outreach l l n Small business goal of at least 40 -70% Outreach plan Current Suppliers l l Staff augmentation contracts (START) will continue through contract term and then be resourced through this contract Encourages prime to include START companies in their partner base December 6, 2005

Staff Augmentation: Pre-Bid Conference Estimated Timeline w Questions Due: Dec. 8 w Bid Due Date: Dec. 22 at 12: 00 Noon w Award Recommendation: January w Anticipated State Ad Board Approval: February w Contract Start Date: March December 6, 2005

Staff Augmentation: Pre-Bid Conference Q&A December 6, 2005