St Marys County Government Citizens Academy September 9

St. Mary’s County Government Citizens Academy September 9, 2014 6 -9 PM

It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities on the county. Vision 2

St. Mary’s County Government will: Be responsible and accountable to the County’s citizens Provide high quality, cost effective and efficient services Preserve the County’s environment, heritage, and rural character Foster opportunities for present and future generations Mission 3

Overview of Administrative Services: County Administrator, Rebecca Bridgett, Ed. D. County Attorney, George Sparling Chief Financial Officer, Elaine Kramer Chief of Staff, Sue Sabo Public Information Officer, Tony Jones Navigate Website • Volunteer Opportunities • 2013 St. Mary’s County Government’s “State of the County” Video • Administrative Overview 4

Aging & Human Services Economic Development Finance Human Resources Citizens of St. Mary’s County Commissioners of St. Mary’s County Administrator County Attorney Land Use & Growth Management Emergency Services & Technology Public Information Office Public Works & Transportation Recreation & Parks County Organizational Chart 5

Commissioners of St. Mary’s County Francis Jack Russell (President) Cynthia L. Jones Daniel L. Morris Lawrence D. Jarboe Todd B. Morgan Dr. Rebecca Bridgett County Administrator Denise Cargill Administrative Assistant Jackie Lathroum Sr. Office Specialist Donna Gebicke Administrative Assistant Tony Jones Public Information Officer Sharon Ferris Sr. Admin. Coordinator County Administrator’s Office 6

Appointed by the Commissioners Implement Budget & Policy Decisions of the Commissioners of St. Mary’s County Supervision of 9 County Departments Oversight of Daily County Government Operations Liaison to State and Federal Partners Customer Service http: //www. stmarysmd. com County Administration Overview 7

George Sparling County Attorney David Weiskopf Deputy County Attorney Brandy Mc. Kelvey Paralegal Diane L. Gleissner Coordinator Angela H. Blondino Paralegal County Attorney’s Office 8

Legal Counsel Real Estate Transactions Legislation Public Information Act Litigation Ethics Commission Civil Infractions Asset Forfeiture http: //www. stmarysmd. com/countyattorney/index. asp County Attorney’s Office Overview 9

Elaine Kramer Chief Financial Officer Desiree Ridgell Accounting Officer Leigh Keyes Barbara Whitehead Accountants L. Jeannett Cudmore Randy Burns Deputy Director Procurement Manager Lotti Bell Budget Analyst Patty Litten Budget Analyst Patty Stiegman Budget Analyst Tory Di. Gregorio(Senior) Brandon Hayden Buyers Margaret Bowling Sonyia Staats Payroll/Cash Receipts Amy Aud Janet Farrell Sr. Office Specialist Procurement Specialist Becky Trossbach Pam Allen Accounts Payable Finance Organizational Chart 10

• Budget / Administration o o o o All money items requiring Commissioner approval Budget development and monitoring – Operating and Capital 20 dedicated public sessions 50+ submitters Estimates, projections, parameters Grants and Capital Projects Budget compliance Board of Education, where Commissioner action is required Met. Com Capital Budget and Debt-planning, rating, compliance, capacity Fire & Rescue Revolving Loan Fund Other Post Employment Benefits (OPEB) Trust(s) administration Technology user training and security Finance Overview 11

Accounting ◦ ◦ ◦ ◦ Central, county-wide financial accounting & reporting Payroll – 27, 000 “checks” Vendor – 11, 000 “checks” Billing and cash receipts – except Property Taxes (Treasurer) Compliance and reporting – State, IRS, GASB Annual audit – multiple bases of accounting required Consolidation of Met. Com, BOE etc. Procurement ◦ ◦ ◦ ◦ All purchasing – operating and capital E-Md Marketplace 40 to 50 formal solicitations 5, 000 purchase orders User requirements/ budgetary constraints/ fair and open competition Grant compliance Local Vendor Preference Finance Overview Continued 12

ACCOUNTIN G BUDGET/ADMI N PROCUREMEN T CALENDAR YEAR QUARTERS Q 1 2013 (Jan-March) Q 2 2013 Q 3 2013 Q 4 2013 Q 1 2014 Q 2 2014 Q 3 2014 Q 4 2014 Q 1 2015 Q 2 2015 Q 3 2015 Q 4 2015 FY 2013 FY 2014 FY 2015 FY 2016 July 1, 2012 to June 30, 2013 July 1, 2013 to June 30, 2014 July 1, 2014 to June 30, 2015 July 1, 2015 to June 30, 2016 What Year Is It ? 13

Responsiveness To internal and external “customers” – develop a sound understanding of their needs and how they relate to the budget and our financial activities Communication Timely, comprehensive and understandable information available to internal and external customer/users Technical Proficiency Implementing techniques as well as meeting changing requirements Technology Effective use to improve financial processing, reporting, and otherwise support the management of the County Accountability Financial records and decision-making should reflect the highest level of accountability Business Practices Cost efficient and effective processes and procedures to support the decisionmaking needs of the Commissioners of St. Mary’s County and department heads Responsible and Timely Reporting A commitment to timely reviews, reconciliation, monitoring, and reporting Finance Guiding Values 14

County http: //www. stmarysmd. com/finance ◦ Budget ◦ Audit ◦ General Obligation Bonds http: //www. stmarysmd. com/howdoi. asp ◦ Payments since FY 2011 ◦ Procurement Bids State http: //dls. state. md. us/Content. aspx? page=299 o Balance Sheet o Overview of Md Local Governments o Tax Capacity & Effort Finance On-Line Resources 15

Susan L Sabo Chief of Staff/ Director of Human Resources June Robrecht Deputy Director Tracie Mc. Pherson Sr. Administrative Coordinator Kathy Arnold Risk Analyst Karen Gates Benefits Coordinator Jennifer Earhart Sr. HR Specialist Rachel Pulliam HR Specialist Human Resources 16

Employment with County Government Risk Management Programs Benefit Programs Length of Service Awards Program (LOSAP) Employee Wellness Human Resources Overview 17

Tony Jones Public Information Officer Cheri Noffsinger Senior Administrative Coordinator Amy Carter Video Media Producer Public Information Office 18

Acts as liaison between government and media outlets/ journalists Administers county’s social media venues and websites Keeps citizens informed about county government activities and events Manages and produces content for county cable access channel (SMCG TV 95) Provides updates during weather events and other declared emergencies PIO Overview 19

Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i. e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession. http: //www. stmarysmd. com/pio/ PIO Overview 20

Navigate Website Rebecca Bridgett County Administrator http: //www. stmarysmd. com

Thirty-two Boards and Commissions o o o o o Airport Advisory Commission Agriculture Seafood and Forestry Board Commission on Aging Commission on the Environment Ethics Commission Historic Preservation Commission Human Relations Commission Library Board of Trustees Recreation and Parks Board Wicomico Shores Golf Course Advisory Board Volunteer Opportunities 22

Volunteer Application and Résumé • Current Vacancies • Meeting Schedule • Appointment cycles • Questions – call Diane Gleissner at (301) 475 -4200 ext. 1700 http: //www. stmarysmd. com/voluntr/ Volunteer Opportunities 23

2013 State of the County Video Tony Jones Public Information Officer 2013 State of the County 2014 State of the County Tease