St Marys County Government Citizens Academy September 8
St. Mary’s County Government Citizens Academy September 8, 2015 6 -9 PM
It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities in the county. Vision 2
St. Mary’s County Government will: Be responsible and accountable to the County’s citizens Provide high quality, cost effective and efficient services Preserve the County’s environment, heritage, and rural character Foster opportunities for present and future generations Mission 3
Overview of Administrative Services: County Administrator, Rebecca Bridgett, Ed. D. County Attorney, George Sparling Chief Financial Officer, L. Jeannett Cudmore Chief of Staff/Human Resources, Sue Sabo Public Information Officer, Tony Jones Navigate Website Volunteer Opportunities 2014 St. Mary’s County Government’s “State of the County” Video Administrative Overview 4
Aging & Human Services Economic Development Emergency Services & Technology Finance Citizens of St. Mary’s County Commissioners of St. Mary’s County Administrator County Attorney Human Resources Land Use & Growth Management Public Information Office Public Works & Transportation Recreation & Parks County Organizational Chart 5
Commissioners of St. Mary’s County James R. Guy (President) Michael L. Hewitt Tom Jarboe John E. O’Connor Todd B. Morgan Dr. Rebecca Bridgett County Administrator Denise Cargill Administrative Assistant Jackie Lathroum Administrative Coordinator Donna Gebicke Administrative Assistant Tony Jones Public Information Officer Sharon Ferris Sr. Admin. Coordinator County Administrator’s Office 6
Appointed by the Commissioners Implement Budget & Policy Decisions of the Commissioners of St. Mary’s County Supervision of 9 County Departments Oversight of Daily County Government Operations Liaison to State and Federal Partners Customer Service http: //www. stmarysmd. com County Administration Overview 7
George Sparling County Attorney David Weiskopf Deputy County Attorney Angela H. Blondino Paralegal Diane L. Gleissner Coordinator Brandy Mc. Kelvey Paralegal County Attorney’s Office 8
General Legal Counsel Civil Litigation Legislation Real Estate Transactions Public Information Act Civil Infractions Planning Commission Board of Appeals Ethics Commission Office of the County Attorney’s Office Overview 9
L. Jeannett Cudmore Chief Financial Officer Desiree Ridgell Accounting Officer Leigh Keyes (Senior) Barbara Whitehead Accountants Amy Aud Admin Coordinator Patty Stiegman Randy Burns Deputy Director Procurement Manager Lotti Bell Patty Litten Brandon Hayden Budget Analysts Tory Di. Gregorio(Senior) Vacant Buyers Cheryl Carlson Sonyia Staats Payroll/Cash Receipts Janet Farrell Procurement Specialist Becky Trossbach Pam Allen Accounts Payable Finance Organizational Chart 10
Budget / Administration (6 Employees) • Budget development and monitoring • Review CSMC financial agenda items • Debt service • Financial system application security & training • Plan administration for OPEB trust Finance Overview 11
Accounting (7 Employees) • • County-wide financial accounting & reporting Payroll – 28, 000 “checks and direct deposit advices” Vendor – 13, 000 “checks and electronic” Billing and cash receipts – except Property Taxes (Treasurer) Compliance and reporting – State, IRS, GASB Annual audit – multiple bases of accounting required Consolidation of Met. Com, BOE etc. Procurement (4 Employees) • • All purchasing – operating and capital E-MD Marketplace – all formal solicitations (mandated by State) 30 to 40 formal solicitations 5, 800 purchase orders/change orders (requisitions approved by Budget) • User requirements/ budgetary constraints/ fair and open competition • Grant compliance • Local Vendor Preference Finance Overview Continued 12
July – Sept 2015 • • Start the new FY 2016 Pay & Process Final FY 2015 Invoices Process FY 2016 Purchase Orders Work on Audit FY 2015 Develop & Distribute FY 2016 Approved Budget Book Start FY 2017 Budget - Calendar Collect CY 2014 Income Tax Process 2 nd Quarterly CY 2015 Payroll Reports Oct – Dec 2015 • • • Energy Tax Refunds FY 2015 Instructions for FY 2017 Budget Complete Audit FY 2015 & Present to CSMC Set Parameters for FY 2017 Budget Mosquito Billing for Summer 2015 Process 3 rd Quarterly CY 2015 Payroll Reports What Year Is It? Jan – Mar 2016 • • • FY 2017 Budget Training Distribute FY 2015 Audit Complete CY 2015 W 2 s & 1099 s Review FY 2017 Budget Submissions FY 2017 BWS & Recommended Budget Process 4 th Quarterly CY 2015 Payroll Reports April – June 2016 • • Develop & Distribute FY 2017 Recommended Book FY 2017 Public Hearing & Budget Approval FY 2017 METCOM CIB & BOE Budget Develop FY 2016/FY 2017 Transition Memos & Training Work on FY 2017 Procurement Plan Start on FY 2016 Audit Process 1 st Quarterly CY 2016 Payroll Reports 13
Responsiveness To internal and external “customers” – develop a sound understanding of their needs and how they relate to the budget and our financial activities Communication Timely, comprehensive and understandable information available to internal and external customer/users Technical Proficiency Implementing techniques as well as meeting changing requirements Technology Effective use to improve financial processing, reporting, and otherwise support the management of the County Accountability Financial records and decision-making should reflect the highest level of accountability Business Practices Cost efficient and effective processes and procedures to support the decision making needs of the Commissioners of St. Mary’s County and department heads Responsible and Timely Reporting A commitment to timely reviews, reconciliation, monitoring, and reporting Finance Guiding Values 14
County http: //www. stmarysmd. com/finance • Budget • Audit • General Obligation Bonds http: //www. stmarysmd. com/howdoi. asp • Payments since FY 2011 • Procurement Bids State http: //dls. state. md. us/Content. aspx? page=299 • Balance Sheet • Overview of MD Local Governments • Tax Capacity & Effort Finance On-Line Resources 15
Susan L Sabo Chief of Staff/ Director of Human Resources June Robrecht Deputy Director Tracie Mc. Pherson Sr. Administrative Coordinator Karen Gates Benefits Coordinator Kathy Arnold Risk Analyst Kimberly Wilkins-Mc. Clane ADA Coordinator Jennifer Earhart Sr. HR Specialist Rachel Pulliam HR Specialist Human Resources 16
Employment with County Government Benefit Programs Length of Service Awards Program (LOSAP) Americans Risk with Disabilities Act Coordination Management/Employee Wellness Human Resources Overview 17
Employment ◦ New job openings are posted every 2 weeks ◦ May apply on-line, in person, by fax, or mail ◦ Applications are reviewed and rated based on education, experience, knowledge and skills required for the position ◦ All applicants are notified of the status of their application ◦ http: //www. stmarysmd. com/hro/application/H RApplication. asp Human Resources 18
Benefits ◦ County employees have a comprehensive benefits package ◦ Health, dental, vision, disability, and retiree health ◦ Employees participate in a pension plan and may contribute to an additional retirement savings plan Human Resources 19
Length of Service Awards Program (LOSAP) ◦ Provides a benefit to volunteer fire, rescue squad and advance life support members ◦ Age 60 - $200 per month ◦ Age 55 - $150 per month ◦ Includes a surviving spouse benefit Human Resources 20
Americans with Disabilities Act (ADA) Coordination ◦ New position in County Government ◦ Ensures services provided by County Government are accessible ◦ Coordinates facility renovations to ensure they comply with ADA ◦ Investigates complaints by citizens or employees and coordinates a grievance process ◦ Technical expert to various County functions Human Resources 21
Risk Management ◦ Worker’s Compensation ◦ Liability and Property Claims ◦ Employee safety programs Employee Wellness Program ◦ Discount to wellness/fitness centers ◦ Discount for Recreation and Parks programs ◦ Health Risk Assessment Program ◦ Employee Assistance Program ◦ Wellness Day Human Resources 22
Tony Jones Public Information Officer Cheri Noffsinger Amy Carter Sr. Admin. Coordinator Video Media Producer Public Information Office 23
Acts as liaison between government and media outlets/journalists Administers County’s social media venues and websites Keeps citizens informed about County government activities and events Manages and produces content for County cable access channel (SMCG TV 95) Provides updates during weather events and other declared emergencies PIO Overview 24
Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i. e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession. http: //www. stmarysmd. com/pio/ PIO Overview 25
Navigate Website Rebecca Bridgett County Administrator Tony Jones Public Information Officer http: //www. stmarysmd. com
Boards, Committees and Commissions (30 + Boards/3 Categories) Legal Authority Boards • • • Economic Development Commission Ethics Commission Metropolitan Commission Planning Commission Board of Appeals Volunteer Opportunities 27
Appointed Boards • • • Adult Public Guardianship Review Board Electrical Examiners Board Historic Preservation Commission Housing Authority Human Relations Commission Library Board of Trustees Plumbing Fuel and Gas Board Property Tax Assessment Appeal Board Social Services Board Tri-County Community Action Committee Tri-County Animal Shelter Board Volunteer Opportunities 28
Advisory Boards • Airport Advisory Commission • Agriculture Seafood and Forestry Board • Commission on Aging • Commission on the Environment • Commission for People With Disabilities • Commission for Women • Emergency Services Committee • Family Violence Coordinating Council • Museum Division, Board of Trustees • Recreation and Parks Board • Transportation Advisory Committee • Wicomico Shores Golf Course Advisory Board Volunteer Opportunities 29
Volunteer Application and Résumé • Current Vacancies • Meeting Schedule • Appointment cycles • Questions – call Diane Gleissner at (301) 475 -4200 ext. 1700 http: //www. stmarysmd. com/voluntr/ Volunteer Opportunities 30
2014 State of the County Video Tony Jones Public Information Officer 2014 State of the County Video Report 2015 State of the County Tease
- Slides: 31