ST 21 Century Tools For Archivists A Progress

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ST 21 Century Tools For Archivists: A Progress Report on Persistent Archives at the

ST 21 Century Tools For Archivists: A Progress Report on Persistent Archives at the Stanford Linear Accelerator Center (SLAC) Jean Marie Deken Archivist July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007

Overview SLAC Test Collection: SLD Records o SLAC Metadata development o PAWN Workflow: SLAC

Overview SLAC Test Collection: SLD Records o SLAC Metadata development o PAWN Workflow: SLAC NARA o Some conclusions / issues for the future o July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007 2

SLAC Test Collection: SLD o o o SLAC Large Detector for the SLAC Linear

SLAC Test Collection: SLD o o o SLAC Large Detector for the SLAC Linear Collider (SLC) 1983 -1988 Early and prolific user of world-wide web No further need to keep data confidential Many types of electronic documents Meet US Department of Energy/NARA criteria for retention July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007 3

SLAC Test Collection: SLD Initial Electronic Records Appraisal o o o Surfed SLD web

SLAC Test Collection: SLD Initial Electronic Records Appraisal o o o Surfed SLD web site – “manual crawl” http: //wwwsld. slac. stanford. edu/sldwww/sld-working. html Generated list of records series – technical appraisal http: //www. slac. stanford. edu/history/sldpat. htm Interviewed collaboration’s n n n July 20, 2007 Data Czar Web manager Spokesperson Jean Marie Deken, SLAC AHO, NAGARA 2007 4

SLAC Test Collection: SLD Targeted Web Crawls o SDSC crawl agent combs site, starting

SLAC Test Collection: SLD Targeted Web Crawls o SDSC crawl agent combs site, starting at http: //www-sld. slac. stanford. edu and http: //www-sldnt. slac. stanford. edu o Crawl result reviewed by SLAC n Too broad horizontally o o July 20, 2007 1100 pages 112 urls of interest “No Crawl” messages stopped the agent Jean Marie Deken, SLAC AHO, NAGARA 2007 5

SLAC Metadata Development o o Began with the data elements that we currently use

SLAC Metadata Development o o Began with the data elements that we currently use for our archives collections database, SLACARC Looked at n n n July 20, 2007 Dublin Core METS NARA metadata scheme Jean Marie Deken, SLAC AHO, NAGARA 2007 6

SLAC Metadata Development o Now : n n n o Application and revision Some

SLAC Metadata Development o Now : n n n o Application and revision Some automated application of std. Metadata http: //www. slac. stanford. edu/history/projects/Met adata. Scheme 8. html Future: n n July 20, 2007 Automate application of std. metadata Automate extraction of metadata Jean Marie Deken, SLAC AHO, NAGARA 2007 7

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PAWN WORKFLOW: SLAC NARA July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007

PAWN WORKFLOW: SLAC NARA July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007

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Conclusions / Future issues … o Metadata n n n o What Where How

Conclusions / Future issues … o Metadata n n n o What Where How Generalize lessons to other collections n n GLAST project (NASA records schedule) Non-science archival collections o o July 20, 2007 First US Web site Public Affairs photographs Jean Marie Deken, SLAC AHO, NAGARA 2007 34

For further information…. o o TPAP at SLAC: http: //www. slac. stanford. edu/history/projects. shtml

For further information…. o o TPAP at SLAC: http: //www. slac. stanford. edu/history/projects. shtml PAWN: n n http: //www. umiacs. umd. edu/research/adapt Or “I’m feeling lucky” Google keywords: ADAPT UMIACS * *A Digital Approach to Preservation Technology, University of Maryland Institute for Advanced Computer Studies July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007 35

Contact information…. Jean Marie Deken Archivist and Head Archives and History Office Stanford Linear

Contact information…. Jean Marie Deken Archivist and Head Archives and History Office Stanford Linear Accelerator Center jmdeken@slac. stanford. edu July 20, 2007 Jean Marie Deken, SLAC AHO, NAGARA 2007 36

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