Special Education Student Information System Project SESIS BROWN

Special Education Student Information System Project SESIS BROWN BAG SESSIONS IEP Amendments and Reconvenes New York City Department of Education | Special Education Student Information System Project 1

Today’s Agenda § IEP Amendments vs. Reconvenes § IEP Enhanced Amendment Process § IEP Reconvene Process § System Demonstration § Questions from the Audience New York City Department of Education | Special Education Student Information System Project 2

IEP Amendments vs. Reconvene in SESIS Amendments § Depending on the circumstance the user may create a Notice of IEP Meeting, or a Waiver of IEP Meeting, when an IEP Amendment is needed. § The Date of IEP will be the same as the IEP being amended when an IEP Amendment is completed. § Associated compliance dates will not change. § The attendance page may be required as part of an IEP amendment. Reconvenes § A Notice of IEP Meeting will always be created for an IEP Reconvene. § For IEP Reconvenes the new IEP date will be entered on the IEP and captured on the Student Profile once the document is finalized. § Compliance dates will adjust accordingly based on the new IEP Date. § The attendance page is always required as part of a Reconvene. New York City Department of Education | Special Education Student Information System Project 3

Enhancement to IEP Amendment Process § Two document templates have been added as part of the Amendment Process: 1. Waiver to Hold an IEP Meeting to Amend the IEP 2. Notice of IEP Amendment / Reconvene New York City Department of Education | Special Education Student Information System Project 4

Enhancement to IEP Amendment Process § If NOT holding an IEP Meeting as part of an amendment: 1. Create the Waiver to Hold an IEP Meeting to Amend the IEP § This will provide documentation that the parent agreed to waive the meeting 2. Fax the signed waiver into SESIS using the fax coversheet created from the waiver template. New York City Department of Education | Special Education Student Information System Project 5

Enhancement to IEP Amendment Process § Create the Notice of IEP Amendment / Reconvene and type “Amendment” in the comment field. § Indicate “Amendment” on the Notice via the ‘Type of Notice’ dropdown. § Finalize the Notice when completed. New York City Department of Education | Special Education Student Information System Project 6

Enhancement to IEP Amendment Process § The amendment is made to the “finalized” IEP by utilizing the “Create Revision of this Document” link from the “More Actions” toolbar. New York City Department of Education | Special Education Student Information System Project 7

Enhancement to IEP Amendment Process § The IEP Amendment field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment. § The Date of IEP will remain the same as the date from the original finalized IEP. § Either the Attendance page or signed Waiver will be faxed into the system and the IEP is finalized. § Associated compliance dates will NOT change for an Amendment. New York City Department of Education | Special Education Student Information System Project 8

SESIS Reconvene Process § A reconvene in SESIS indicates that a change will be made to the IEP and a meeting with the parent must be held. § Compliance dates will be calculated with the new IEP reconvene date. New York City Department of Education | Special Education Student Information System Project 9

SESIS Reconvene Process § The process is started by: 1. Creating the Notice of IEP Amendment / Reconvene and typing “Reconvene” in the comment field. 2. Indicate “Reconvene” on the Notice via the “Type of Notice” dropdown. 3. Finalize the Notice once completed. New York City Department of Education | Special Education Student Information System Project 10

SESIS Reconvene Process 4. You can OPTIONALLY Indicate the meeting is a follow up by checking the box on the Notice and select the reason for the reconvene. New York City Department of Education | Special Education Student Information System Project 11

SESIS Reconvene Process § Changes are made to the “finalized” IEP by utilizing the ‘Create Revision of this Document’ link from the ‘More Actions’ toolbar. New York City Department of Education | Special Education Student Information System Project 12

SESIS Reconvene Process § The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment. § The Date of IEP will change to the new date of the IEP meeting. § Attendance page is faxed into the system and the IEP is finalized. § Associated compliance dates WILL change. New York City Department of Education | Special Education Student Information System Project 13

SESIS Reconvene Process § The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment. § The Date of IEP will change to the new date of the IEP meeting. § Attendance page is faxed into the system and the IEP is finalized. § Associated compliance dates WILL change. New York City Department of Education | Special Education Student Information System Project 14

How Do I Get More Information? § SESIS Help Topics § SESIS Computer-Based Training Modules § SESIS Training Guides If you are located at a DOE location, use http: //intranet. nycboe. net/SESIS If you are not located at a DOE location, please use https: //portal. nycenet. edu/SESIS 15 New York City Department of Education | Special Education Student Information System Project 1515

Special Education Student Information System Project Questions from the Audience New York City Department of Education | Special Education Student Information System Project 16