Spark Something Good Risk Assessment Policy Guidelines Overview

Spark Something Good – Risk Assessment Policy / Guidelines Overview All projects must have a completed risk assessment. If your community host does not provide one then please fill this out during your site visit. It is important that you make all volunteers aware of the precautions that should be made during the day to counteract any potential risks. This information should be included this as part of the welcome brief on the day. Completing the Risk Assessment The following checklist attempts to cover all eventualities that may be encountered during Spark Something Good volunteering days therefore not every question will apply to your project. Please look through and fill out the questions that are relevant to your activities. Safety Briefing on the day • Are the volunteers clear on the requirements of the task? • Are there any specific hazards/risks that the volunteers need to be aware of ? (e. g. Unsafe areas/asbestos locations). • Are all volunteers aware of the First Aid provision and clear on responsibilities for their own personal safety and that safe working practice must be adopted at all times? • Are all volunteers aware of the fire assembly points? Project Hosts As a Project Host, there a number of safety factors to consider when undertaking a charity project: • Volunteer’s safety is paramount regardless of the activity or timescale. • Volunteers must not take part in any activity or use any equipment or chemical products that they are unfamiliar with unless they are closely supervised by another competent person • In all cases, appropriate Personal Protective Equipment (PPE) must be used. • Lone working (working in an area where other people are not present nearby) must not be allowed unless the identification of potential hazards has been agreed with the individual and a suitable contact routine has been established • All volunteers must receive a full safety briefing (including the location of the emergency assembly point, where applicable) before commencing any task. • First Aid must be available in the activity location (this can be provided by the host or from within the M&S team). • A suitably equipped First Aid bag must be available at the site and any incidents recorded. Available Support • TSL Team Links • FHS Manager – Keith Davis keith. davis@marksandspencer. com 03 June 2021 Version 1 Amanda Pearce

Spark Something Good – Risk Assessment Policy / Guidelines Consideration Y/N (N/A) Notes Personal Protective Clothing (PPE) • Do volunteers need any specific PPE? • Will PPE be available on site if required? (If not please organise with your Community Host. E. g. gloves, protective eyewear). N Volunteers will work indoors however one person will take turns and stay in the playground looking after the 2 x lambs First Aid • What first aid provisions are available at the location? Are they sufficient? • Is a fully stocked first aid bag available? (if not, how will one be sourced? ) Y First aid kit available in the school office. Marks & Spencer volunteers to report to school office as soon as possible to report any health incident. Equipment Under no circumstances can dangerous or heavy equipment e. g. Chain saws, high level cutting equipment, forklift trucks etc be used. • Will all equipment be provided by the Community Host? • Has all equipment been safety checked? (Visual checks must be carried out before use) • Do volunteers have the appropriate experience/training necessary to use the equipment? (if not, it can not be used). N/A Volunteers will work indoors – no special equipment required. Two persons will take turn and keep an eye on the lambs outside fenced in the playground. A sheep dog will also be there to look after the lambs. Dog will be fenced with the lambs. Working at height (with ladders) Mobile platforms must not be used at any time. • Will the environment be safe to use ladders? (If not ladders must not be used). • Have safety checks been completed on ladders provided? (Visual checks must be carried out before use). • Are volunteers clear on the safe process of using ladders, should they be required? (if not volunteers must not use ladders) N/A Volunteers will not work at heights Working with Chemicals Only recognised chemicals with clear instructions may be used. • Are any chemicals likely to be used for the task? • If so, do additional safety considerations need to be in place? (e. g. Additional/specific PPE such as goggles). N Volunteers will not use chemicals 03 June 2021 Version 1 Amanda Pearce

Spark Something Good – Risk Assessment Policy / Guidelines Consideration Y/N (N/A) Notes Asbestos Before any work takes place, it must be established whether or not there is any asbestos present in the work location. If asbestos does exist, there must be no chance of disturbance (e. g. No rubbing down of surfaces, drilling holes or attaching items such as pictures or mirrors). • Is the Community Host able to state whether asbestos is present or not? (if not, it must be assumed that there is asbestos and the above restrictions implemented). Y Volunteers will work in school which has been checked for Asbestos and it is all clear. Working with animals • Are there any precautions needed dealing with animals? E. g. to avoid being bitten • Will volunteers be supervised whilst around the animals? • Do volunteers have appropriate access to washing facilities after working with the animals? This is particularly important prior to eating. (If not, this activity can not take place) Y Volunteers will help looking after 2 x lambs and they will have access to wash their hands. Sheep dog will be kept with the lambs. Dog is vaccinated to standard pet level. Lambs have been given an antibiotic within hours of birth as standard to ensure no disease is spread on the farm. Volunteers will wash their hands right after handling animals and children will be asked to do the same. Working with children • Will volunteers be supervised by either yourself or a member of the Community Organisation at all times? (If not, then the activity cannot take place as all individuals may not have DBS checks) • Will there be photography taking place? If so, children must either not be in the photos or have written permission from their parents. Y Volunteers will work on project in primary school with presence of a person who has been disclosed. Photos will be taken with parents and school permission. The children without permission will be notified by school to Cynthia Fry (BITC Scotland), who will be taking pictures. Preparing Food • Will all volunteers be made aware of basic hygiene and safety principles? (e. g. hand washing, wearing gloves to prepare food, care when handling sharp knives) • Will all relevant protective equipment be provided? • Do volunteers have the appropriate experience and training necessary to handle hot food? (If not, they cannot participate in the preparation of hot food) • If M&S food is being provided, you should ensure 03 Junethat 2021 all food is in date and chilled food is stored Version 1 according to M&S food guidelines. Y Volunteers will have access to washing facilities. No need to handle knives or hot food. Volunteers will be provided M&S lunch provided by team leader Emma Mc. Arthur – M&S. Amanda Pearce

Spark Something Good – Risk Assessment Policy / Guidelines Other considerations (as applicable) Consideration (please add in any other considerations if you feel they have not been covered) Y/N (N/A) Notes Handling Animals in school Y School to notify Vivian Maeda whether any children have animal allergy. Children will be able to approach the lambs only at the presence of an adult. One child has been found to be allergic in the school and parents have been notified. Antihistamine tablets have been provided and Deputy Head Teacher is aware of that. Deputy Head teacher will ensure child is monitored throughout the day to ensure his welfare. 03 June 2021 Version 1 Amanda Pearce