SOUTHWEST OHIO SELFINSURERS ASSOCIATION By Debbie Lantman P

SOUTHWEST OHIO SELF-INSURERS ASSOCIATION By: Debbie Lantman P. O. Box 285 Mason, OH 45040 Email: swosiaohio 1970@gmail. com www. swosia. com

Southwest Ohio Self-Insures Association • Began in 1970 • Brings self-insured companies and their administrators together with service providers. • Provides education and informative programs on a monthly basis. • Encourages networking • Gives members better access to Ohio Bureau of Workers’ Compensation and the Industrial Commission. • Encourages the applications of laws, rules, and regulations affecting self-insured employers.

HISTORY • The organization sends meeting notices to contact using email. • The administrative assistant is a former board member. • Attendance at the monthly meetings had dropped by about 50% • The annual golf outing in July had only 50% attendance. • Members would contact board members to advise they had not received meeting notices. • Unsure is contact data base had been maintained. [Postmaster] Email Delivery Failure 1 message To: SWOSIA swosiaohio 1970@gmail. com This is a delivery failure notification message indicating that an email you address to email address: could not be delivered Mail Delivery Subsytem <mailer-daemon@googlemail. com To: swosiaohio 1970@gmail. com Delivery to the following recipient failed permanently

Why I Volunteered • To assist the organization in developing a database that could be used for meeting notices and newsletters. • Due to the loss of revenue, the organization could not afford a new administrator for the time being. • I have been a board member and had just stepped down as President of the organization and had not taken any other executive position on the board. • I had the time, but also knew from previous conversations what the board was looking for in a database.

Strengths • Longtime reputable organization – started in 1970 • Established reputation with the Bureau of Workers’ Compensation and the Industrial Commission • Stable facility for meetings since 2003 • Large network of providers and businesses that will present information at the monthly meetings • Loyal membership

Weaknesses • Relies on the $25. 00 monthly meeting fee to support the $1, 300. 00 lunch and facility rental. • If reservations fall below the number 60, money must be taken from reserves to cover the cost. • Memberships are slow to renew, leaving the organization without significant cash reserves. • The 2016 annual July golf outing that helps increase the organizations reserves was only attended by less than half of the expected 70 golfers.

Opportunities • Retirement of previous administrative assistance permits the organization to utilize the new website to send meeting notices. • Updated data base ensure that the notices and newsletters are sent to the appropriate individuals. • Board members can easily use the website and data base to send information. • The organization can now move towards sustainability and become more socially responsible when interacting with members.

Threats • Vulnerable to economics • Reduction in membership • Inability to attract qualified speakers • Inability to continue strong relationship with the Ohio Bureau of Workers’ Compensation and Industrial Commission. • Loss of revenue from annual July golf outing as due to attendance by members.

Recommendations • Utilize the organizations website to send meeting notices, announcements, and newsletters. • Look into using an email feedback loop that will track spam complaints. • A feedback loop would also update the database with any email changes or cancelations. • Develop process of on contacting companies or individuals regarding email delivery failures. • Ensure that notices sent are readable on smartphones and tablets.

Works Cited • Brantz, Carly. “Email Delivery Failure: What Causes It? | Send. Grid. ” Send. Grid. N. p. , 17 Sept. 2014. Web. 19 Nov. 2016. • Mullins, Craig S. "Informit. " Defining the Organization's DBMS Strategy | Inform. IT, 7 Nov. 2012. Web. 19 Nov. 2016. • Sedgwick, Adam, Murugiah Souppaya, and Karen Scarfone. "Guide to Application Whitelisting. " DRAFT Special Publication 800 -167, Guide to Application Whitelisting (2015): 1 -24. National Institute of Standards and Technology, Oct. 2015. Web. 18 Nov. 2016. • "Setting Up Email Newsletters; A Regular Email Newsletter Can Help Grow Your “Business, but as Angus Kidman Explains, There Are Technical and Legal Challenges You Need to Consider. " Australian PC User 1 Dec. 2010: n. pag. Expanded Academic ASAP. Web. 19 Nov. 2016. • “ 10 E-Newsletter Best Practices for Nonprofits. ” Nonprofit Tech for Good. N. p. , 28 Sept. 2014. Web. 19 Nov. 2016. • Southwest Ohio Self-Insurers Association. SWOSIA, n. d. Web http: //www. swosia. com