Sourcing RFQ with Ariba Supplier Guide September 20

Sourcing RFQ with Ariba Supplier Guide September 20, 2018 ERP Solutions

About this guide Primary Audience: Adient suppliers Scope: Global procurement for direct goods Objectives: > > 2 Register for Ariba Cloud Commerce Navigate Ariba Sourcing screens Submit prerequisites Submit RFQ bid with Ariba Adient Ariba Sourcing Supplier Guide

Getting started in Ariba Sourcing introduction Accessing Ariba Sourcing dashboard SAP COE / Date / Internal

Ariba Sourcing introduction > Ariba Sourcing is used to facilitate the request for quotation (RFQ) process. > Adient buyers will setup a sourcing event with a set timeframe within SAP Ariba. > Suppliers who will participate in RFQ events register first with the Ariba Commerce Cloud. > Suppliers participate through submitting Ariba on-line price quotes to Adient. > Benefits both Adient buyers and suppliers to have all RFQ event activities, documents and messages centrally managed in one on-line tool vs. local RFQ copies attached in Email. 4 Adient Ariba Sourcing Supplier Guide

How will you learn of a RFQ event? To participate in an event, you must first be invited to one. If you are invited, you will receive an email notification at the email address you have on file with Adient. An invitation from an Adient buyer will include: > Event start date and time > Username (typically is <Vendor#><contact email>) > Event access link > Instructions to register > Link to decline participation > Login assistance link > Event owner name and email 5 Adient Ariba Sourcing Supplier Guide

How do you register on Ariba Cloud? > Click on the emailed link to access the event > Click on the link “New Registration” (First time only - skip if already have Ariba account) > Enter the basic information about your organization (mandatory fields marked by *) > You can choose a User Name (email format) different than the Adient generated user id > Select the check box at the bottom of the screen to accept Ariba terms and conditions > Click Submit to complete the registration > You will be redirected to the Adient supplier interface > Login to access the sourcing RFQ events with your user name and password at https: //service 2. ariba. com/Sourcing. aw/128527009/aw? a wh=r&awssk=Mx. LVWp. Js&dard=1 6 Adient Ariba Sourcing Supplier Guide

What screen will you see first from the event link? When you were invited to an event via email, click the event link. Ariba takes you directly into the Event Details screen once you log in. Notice the event countdown clock, many buttons and links to your next actions. You must follow the Checklist of activities in order. Go To Dashboard – can click link to see all your Ariba event activities Event Messages – will receive Email as well as have notifications here Time clock - time remaining to submit your bid into the system Event Information – your prerequisite responses on MBBP will determine your next actions within section 2 Terms of Participation and section 3 Pricing. Navigate to other sections here. Download Content – click button to download SSOW and RFQ bid form Review Prerequisites – link to step 2. Accept prerequisites screen Decline to Respond – click, then add reason if cannot participate Print Event Information – click if would like to print hard copy 7 Adient Ariba Sourcing Supplier Guide

What will you see when logging into Ariba directly from the URL? Access Ariba Help Access Ariba tutorials and update your profile as needed > If you log into Ariba directly from the saved URL address, you will start at this dashboard screen. Expand the status section(s), click on the event title and the event details will load. You may be invited to multiple events from Adient. Check the Ariba Sourcing dashboard for status on all of your events. > Every event is customized so you may need to provide additional details or check with customer support for event assistance under Help or contact your Adient buyer. 8 Adient Ariba Sourcing Supplier Guide

How do you change your user profile? > > > 9 Click on your User Name drop down at the top right corner Click on My Account Go to Preferences Change Preferred Language and Timezone if needed Click Save Note: Language settings are dependent on the language specified in your browser. Ensure your browser language is set to the language you want to view Ariba in. Default currency for RFQ is USD. Adient Ariba Sourcing Supplier Guide

Submit prerequisite Review Event Details Accept Bidder Agreement Indicate MBBP buyer SAP COE / Date / Internal

How do you review the event details? 1 2 11 Adient Ariba Sourcing Supplier Guide 1) Start at 1. Review Event Details – section 1 Event information and review questions 2) Click Next to go to section 2 Terms of Participation – no details until answerin prerequisites 3) Click Next again to go to section 3 Pricing – limited item details at this point 4) You do not have to take any actions here but now will on Step 2

What are your event prerequisite actions? Step 2. Review and Accept Prerequisite, you must complete these key steps in order to continue. 1) Accept the terms of the agreement in order to participate. 2) Indicate if you are a MBBP supplier with Adient by selecting from dropdown list yes or no. 3) Click OK. You will be asked to confirm your response. Click OK again. Click link View Bidder Agreement – asserts that event invitation is not a promise of any business MBBP Supplier – select if Material Best Business Practice supplier as will determine which RFQ template you will use in future steps 12 Adient Ariba Sourcing Supplier Guide

How do you indicate intent to bid on lots? Step 3. Select Lots. > After you respond to all prerequisites required, you can choose the lots in which you will participate. > The buyer might require you to enter bids on specific items or all lots. > Choose the lots by checking the box next to the lot number or the top box Name for all lots. > Click Submit Selected Lots. > Now the entirety of the event is open for you to submit a bid. > You can return to the Select Lots page later if you want to change your selections before the 14 day event ends. 13 Adient Ariba Sourcing Supplier Guide

Submit RFQ Download event attachments Complete cost model Import pricing data Submit entire RFQ bid SAP COE / Date / Internal

How do you download event attachments? 1) Click Download Attachments 2) Mark top Selected Items box 1 3) Save. zip folder so complete the documents later, then click Done 2 Two key attachments - SSOW and Excel bid template. Minimum of two documents for each event. May be more. Save to complete cost model, sign SSOW and attach later. 3 15 Adient Ariba Sourcing Supplier Guide

How do you download the event bid form? 1) Click Download Content to get a copy of the event Bid form the Adient buyer loaded 2) Open the Excel bid form 3) Save a copy to your computer to be completed later 4) Click Done 1 2 16 Adient Ariba Sourcing Supplier Guide

How do you add your pricing data into Ariba? There are many cost fields to complete for each part or lot in Ariba. To simplify the process, you will use a revised Adient Cost Model sheet. 1) Fill in Cost break down sheet provided 2) Check that the new Ariba Import Sheet is automatically filled in based on cost break down data pulled in with formulas 2 Note: Ariba Supplier Import Sheet supports up to 100 lines 1 17 Adient Ariba Sourcing Supplier Guide

How do you add your pricing data into Ariba? continued 3) Now, you can simply copy and paste the cost terms from the Ariba Import Sheet into the Pricing sheet within the Bid form you downloaded as an attachment 4) Ensure that you are only copying the pricing data of the parts you have selected to bid on from the Ariba Import Sheet into the Bid form. Also, double the check the sequence of the parts to ensure that you are copying the right data against the right line item. Important 5) Save the completed Bid form to upload next Copy cell and Paste values only to retain formulas in Bid form *The mandatory cost fields, like Price, on the Bid form are highlighted in yellow for you to complete for each part. The white highlighted fields with a border are optional for you to enter data if relevant. The other fields, like Quantity, were completed by the Adient buyer and cannot be edited. 18 Adient Ariba Sourcing Supplier Guide

How do you add your pricing data into Ariba? continued In order to submit your bid into Ariba, you need to: 5) Click Excel Import button to open the Import Response from Excel window 6) Browse for your completed Ariba Bid form and select it 7) Click Upload to import the contents of the Excel file into the event 8) Receive Import Successful message, click OK 9) You will be on the 4. Submit Response page 19 Adient Ariba Sourcing Supplier Guide

Where do I attach the signed SSOW and Supplier Detailed Cost Report completed cost model? 1 2 1) Before you can submit your bid response, read the SSOW, sign it, scan it, save it, click Attach a file link, click Browse and select the signed copy. Click OK. 2) Complete the Supplier Detailed Cost Report, click Attach a file link, and browse for the file, select it. Click OK. 20 Adient Ariba Sourcing Supplier Guide

When do you submit your entire bid response? 1) To submit your bid, click Submit Entire Response button only after you have: a. attached your signed SSOW b. attached your completed Cost Break down sheet c. b c copied, pasted and imported the summary of your Bid into Ariba 2) To confirm response, click OK. 3) You will see a thank you message on top of the screen. 4) If time is left on the event clock and you need to make a change to your bid, you can press Revise Response, make changes and click Submit Entire Response again. 21 a Adient Ariba Sourcing Supplier Guide 1 2 3 4

How can you communicate with the Buyer? Ariba Sourcing allows you to communicate with the buyer by sending and receiving messages from the system. To send a message, click at Compose Message at the bottom of the page. You can read all messages in the Event Messages page. > Ariba will populate your name, the event team, and subject for you. Type your question and click Send. 22 Adient Ariba Sourcing Supplier Guide

What kind of messages can you expect? Adient buyers can use Ariba Sourcing to send messages in two forms: > Email (don’t have to be in Ariba) > Pop up messages on the screen (if you are online in Ariba when email is sent) You can check for buyer requests or questions before, during and after the event. > Can select message to view, reply or download attachment > Can select multiple messages at once to download all attachments Award notifications can be done within the Ariba system or outside the system. > The event will end at the set designated time where bids will no longer be accepted. > If needed, Adient reserves the right to open the RFQ event again. 23 Adient Ariba Sourcing Supplier Guide

Demonstration (for live training) Scenario: Adient RFQ event

Summary You have completed this guide and should be able to: > Navigate Ariba Sourcing > Submit your prerequisites > Submit your RFQ response to Adient within the Ariba system

What makes the RFQ process in Ariba different? Adient is consolidating all the activities you do today via Email into the Ariba Sourcing online tool. > Exchanging the SSOW and returning the signed copy > Exchanging the Cost Breakdown Sheet and returning the completed bid form > New difference in importing the summary of the bid, to allow the buyer to have a summarize view of each supplier’s response to assist in making the award decision > New Event Message center to save all correspondence in one central place and share messages with the event team 26 Adient Sourcing Supplier Guide

For more information and help > Review training and support documentation found on Ariba > Help > Contact Ariba Support > Go to Help Center and click on the Support link at the bottom of the page. You can reach Ariba support via email/chat/phone. This support is available 24/7. > Contact Adient Support > Please contact your buyer. 27 Adient Ariba Sourcing Supplier Guide