Source to Pay Project Cutover Strategy Revised June

Source to Pay Project Cutover Strategy Revised June 14, 2018 Confidential Information, subject to the restrictions on use and disclosure contained in the Mutual Confidentiality Agreement between Ivalua, Inc. and CGI Technologies & Solutions Inc. dated February 19, 2018.

Contents I Purpose II Key Dates and Activities III Proposed Cutover Strategy – Data loads IV Proposed Cutover Strategy – Business Objects V Agency Exceptions VI Timeline 2

I. Purpose Ø Ø Provide Arizona Procurement Portal cutover guidelines to the Agencies during the first 4 months, transition period and the hard freeze Review communication requirements required for cutover Identify any exceptions to the guidelines Identify Agency specific scenarios that may need a manual process to be put in place during cutover 3

Release 1 Key Project Dates and Activities Key dates Activity End-to-End Testing June 11 to Early July 2018 Systems Integration Testing Early July – Early August, 2018 User Acceptance Testing August, 2018 Train-the-Trainer Training program delivery August 20 – September 14 End User Training Delivery September 17 – October 26 Start of Transition Phase September 14, 2018 Go-No Go Decision October 5, 2018 Start of Hard Freeze October 5, 2018 COB Commence business cutover - Complete in-flight transactions October 4 -5, 2018 AFIS integrations frozen, Procure. AZ temp Shutdown October 5, 2018 Generate inception files as per the specifications – Suppliers, Contracts, Chart of Accounts October 7, 2018 Execute data migration (Suppliers, Contracts, COA) / Data Validation October 8 - 11, 2018 Start interface (EAI) jobs to consume interface files October 12, 2018 End of Hard Freeze - AFIS integrations unfrozen October 15, 2018 Go-Live (APP is online, Procure. AZ back online for limited users) October 15, 2018 4

II. Timeline Month Aug Sep Oct Nov Dec # of Weeks 4 4 5 5 4 6. Deploy Predeployment Activities Go-live Oct 15 7 w TP HF cutover Legend: TP – Transition Phase (4 weeks: 09/10/2018 – 10/05/2018) HF – Hard Freeze (5 days: 10/09/2018 – 10/14/2018 (includes holidays and weekends) 5

IV. Proposed Cutover Strategy – Supplier Registration Oct 5 th Sept 14 th First 4 Months of FY ’ 19 • No changes to process of registration of new suppliers in Procure. AZ • Ensure collection of all relevant supplier data required in APP Communication Oct 15 th Dec 31 st Sept ‘ 18 Oct 15 th Hard Freeze Post Go-Live • No new supplier registrations in Procure. AZ • Supplier Registrations continue in APP • Suppliers can validate and update their information in APP • Suppliers can issues solicitations, work on contracts, receive POs and flip POs for invoices in APP Transition Phase • Finish cleaning supplier master records and updating relevant information • Broadcast unavailability of the supplier registration portal Considerations July ‘ 18 10/15 Go-Live 6 • Supplier training and communication has to be targeted and phased out • With open supplier registration portal, need to plan for Supplier data cleanup refresh cycles to ensure clean data is provided for cutover.

IV. Proposed Cutover Strategy – Solicitations Oct 5 th Sept 14 th Oct 15 th Dec 31 st Oct 15 th First 4 Months of FY ’ 19 Transition Phase • There is no change to the solicitation process in Procure. AZ • Can create the solicitation but hold off on contract creation until APP is up and running if possible (Case by Case) • If a contract is issued, hold off on creating a PO if possible Communication Oct 15 th Sept ‘ 18 Oct ‘ 18 Hard Freeze • No new solicitations in draft or published form • Inform supplier the delay in issuance of Contract (if any). • Inform suppliers of the inaccessibility of solicitations during the hard freeze. Considerations July ‘ 18 10/15 Go-Live 7 Post Go-Live • New Solicitations will be issued from APP • Few existing solicitations in Procure. AZ will continue but must be awarded before 03/31/2018 (Procure. AZ will not be available after 03/31/2018) • Recommend supplier training to expedite the contract / solicitation process out of APP • Need to plan for solicitations that are opened in Procure. AZ and will continue after APP go-live. • If solicitations will exceed Procure. AZ sunset date, need to see feasibility of migrating them over to APP

IV. Proposed Cutover Strategy – Public Portal Oct 5 th July ‘ 18 10/15 Go-Live Oct 15 th Dec 31 st Sept ‘ 18 Oct ‘ 18 Sept 14 th Oct 15 th Transition Phase Hard Freeze Post Go-Live • Procure. AZ public portal will continue to host existing contracts and solicitations • TBD (note at some point system needs to be down) • Public portal will be hosted on APP • Solicitations from APP will be made available on public portal • TBD based on outage during transition Considerations Communication First 4 Months of FY ’ 19 8 • Older solicitations on Procure. AZ need to continue on older site. Duration and process needs to be defined.

IV. Proposed Cutover Strategy – Contracts Oct 5 th July ‘ 18 10/15 Go-Live Oct 15 th Dec 31 st Sept ‘ 18 Oct ‘ 18 Sept 14 th Oct 15 th First 4 Months of FY ’ 19 Transition Phase Hard Freeze • No change to existing contract creation/update process in Procure. AZ • Clean up and prepare to close out contracts in Procure. AZ (update the value and the timeframe of the contract) • Prepare list of active contracts with values and time frame to migrate • Communicate changes in contract numbers to suppliers and users • Do not create new contracts • No updates to contracts. • Set open contracts to expire in Procure. AZ once they have been migrated to APP • No new PO releases against contracts in Procure. AZ • Inform suppliers of new contract process Considerations Communication Oct 15 th 9 Post Go-Live • Older and new contracts will be in APP • Onboard suppliers for effective coordination during contract management process

IV. Proposed Cutover Strategy – Requisitions Oct 5 th Sept 14 th First 4 Months of FY ’ 19 • Year long requisitions will be broken into 2 – 1 st for 4 months (up to 10/31/2018) in Procure. AZ and 2 nd for remaining duration in APP after golive • Plan in advance for requirements during transition phase to avoid recreation in APP Communication Oct 15 th Dec 31 st Sept ‘ 18 Oct 15 th Transition Phase Hard Freeze • No new requisitions • Restrict create and approve access in Procure. AZ • Requisitions can be entered in Procure. AZ that are required and can bleed off before 12/31/2018 • Limit creation of new requisitions. • Cancel inflight requisitions before start of hard freeze, prepare to recreate requisitions in APP • Inform agencies and end users the impact of change and plan for delay in procurement (either order early or delay order until go-live) • Inform approvers about the shorter requisitions, cancellations and recreation in APP Considerations July ‘ 18 10/15 Go-Live 10 Post Go-Live • New requisitions will be created and approved in APP • If requisitions are not fully approved and converted to PO prior to 10/09/2018 they will need to be canceled.

IV. Proposed Cutover Strategy – Purchase Orders Oct 5 th July ‘ 18 10/15 Go-Live Oct 15 th Dec 31 st Sept ‘ 18 Oct ‘ 18 Sept 14 th Oct 15 th First 4 Months of FY ’ 19 Transition Phase Hard Freeze • Create POs that expire by 11/01/2018 in Procure. AZ and can bleed off by 12/31/2018 • Start closing out completed POs in Procure. AZ • Limited PO creation in Procure. AZ • Close out open PO’s in Procure. AZ that will be manually recreated within APP after go-live • Finalize changes to POs impacting contracts e. g. adding funds or items in Procure. AZ • No new PO creation • No PO change orders. Any change may impact the encumbrances and the contract value • Communicate with targeted suppliers to inform them of recreation of PO’s in APP and close out of Procure. AZ PO’s before 12/31/2018 Considerations Communication Oct 15 th 11 Post Go-Live • POs will be recreated in APP using a requisition and referencing PO from Procure. AZ. • No PO creation in Procure. AZ • Can receive/cancel Procure. AZ POs • PO change Orders in Procure. AZ allowed on a case-by-case basis • Plan to manually recreate a small number of POs in APP after go-live • Post go-live, consider process for PO change orders in Procure. AZ to avoid mismatch on contract values and encumbrances • Oct 1 st – Federal FY begins, Consider delaying POs for first 15 days (TBD)

IV. Proposed Cutover Strategy – Receipts Oct 5 th Sept 14 th First 4 Months of FY ’ 19 • Enter Receipts in Procure. AZ as soon as goods and services are delivered • No change in process for receipts and returns in Procure. AZ Communication Oct 15 th Dec 31 st Sept ‘ 18 Oct 15 th Transition Phase Hard Freeze • Expedite receipt process to ensure closing of POs in Procure. AZ • Do not receive goods and process returns in Procure. AZ • Communicate with agency users to swiftly receive in Procure. AZ Considerations July ‘ 18 10/15 Go-Live 12 Post Go-Live • Receive goods and process returns in either APP or Procure. AZ based on the PO source. • Provide access to receive and process returns in Procure. AZ after go-live

IV. Proposed Cutover Strategy – Invoices and Payments Oct 5 th Sept 14 th First 4 Months of FY ’ 19 • No change in process for Invoices, Credits or Payments in Procure. AZ & AFIS Communication Oct 15 th Dec 31 st Sept ‘ 18 Oct 15 th Transition Phase Hard Freeze • No change in process for Invoices, Credits or Payments in Procure. AZ & AFIS • No Invoices, Credits or Payments • Coordinate with supplier to submit accurate and on time invoices Considerations July ‘ 18 10/15 Go-Live 13 Post Go-Live • Invoices will be processed in APP • Bleed off POs in Procure. AZ by 12/31 • Post go-live, need process to adjust POs to support invoices and update respective contracts/encumbrances • Suppliers may have to respond/login for POs/Solicitations created in both Procure. AZ and APP • Credit memos will need to be migrated manually if at all.

V. Agency Exceptions – As of August 27, 2018 Agency Exceptions Arizona Exposition and State Fair • Arizona Department of Economic Security • • • AZ Net Mitigation • State Fair does not use Procure. AZ for requisitions and POs. They will go live in November. Technology RFP (potentially 2) Release date June 2018 Close of bid August 2018 o Identify length of evaluation period o Find out the estimated award date o If there is a BAFO how will that be dealt with (paper, email) • Follow the recommendation for the transition phase • Technology RFP o September 2017 o Find out the estimated award date o If there is a BAFO how will that be dealt with (paper, email) • Follow the recommendation for the transition phase Arizona Department of Corrections • Inmate Medical RFP o August 2018 o Award target: November 2018 o If there is a BAFO how will that be dealt with (paper, email) • Follow the recommendation for the transition phase Arizona State Retirement System • General Investment Consulting o Late August 2018 o Award target: December 2018 o If there is a BAFO how will that be dealt with (paper, email) • Follow the recommendation for the transition phase Arizona State fair is in progress during cutover week 14

VI. Timeline – Procure. AZ Deadline 1 (10/05/2018) Process Activity Mitigation Avoidance No new requisitions in Procure. AZ Create new requisitions in APP Plan early to create POs till 11/01/2018 No changes to requisition to Procure. AZ Delete partial requisitions and recreate in APP Do not start requisitions during transition phase No new POs in Procure. AZ Recreate requisitions and order POs in APP Plan early to avoid recreation and re-approval No changes to PO in Procure. AZ Reissue POs for changes to Procure. AZ POs in APP and work with SPO for minor updates Create POs till 11/01 and inform supplier about new POs for changes No new contracts in Procure. AZ Create contracts in APP after go -live Use APP after go-live to create contracts to use its features No Edits to contracts in Procure. AZ Contracts will be migrated to APP and changes can be done directly in Ivalua Avoid PO changes in Procure. AZ that impacts contract values Solicitation s No new solicitations in Procure. AZ Create new solicitations in APP after go-live Delay solicitations where possible to utilize APP after go-live Supplier Registratio ns No new or edits to supplier registrations in Procure. AZ (Except suppliers for active solicitations in Procure. AZ) New suppliers to be registered in APP Inform suppliers to complete registration or register in APP as needed Requisition Purchase Order Contracts 15

VI. Timeline – Procure. AZ Deadline 2 (10/31/2018) Process Activity Mitigation Avoidance Purchase Order Finalize changes to PO in Procure. AZ on a case-by-case basis Reissue POs for changes in APP and work with SPO for minor changes Create POs to receive goods and services by 11/01 and inform supplier about new POs for changes 16

VI. Timeline – Procure. AZ Deadline 3 (12/31/2018) Process Activity Mitigation Avoidance Purchase Order No changes to PO in Procure. AZ Reissue POs for changes to Procure. AZ POs in APP Close POs and reissue POs in APP for remaining value No new Receipts or Invoices in Procure. AZ Close POs and recreate POs in APP to receive and pay against them. Create POs in Procure. AZ that will bleed off by 12/31/2018 No partial Invoices or partial Receipts Close POs in Procure. AZ and recreate in APP for remaining value and receive against new PO Issue PO’s in Procure. AZ for work up to 11/01/2018 Receipts & Invoices Note: Procure. AZ interfaces with AFIS will stop running so no transactions can be processed 17

VI. Timeline – Procure. AZ Deadline 4 (03/31/2019) Process Solicitations Activity Mitigation Avoidance No further solicitations or updates in Procure. AZ Continue to gather paper based responses and Issue contracts in APP Plan early to avoid solicitations in Procure. AZ and start solicitations in APP after go-live 18