Sonning Hockey Club Annual General Meeting Monday 13

Sonning Hockey Club Annual General Meeting Monday 13 th May 2019 This is a factual presentation reporting on last season. We have a lot to get through so please try and be succinct with your comments, if indeed any need to be made. During AOB we will welcome quick comments from the floor. Future suggestions for club improvements are very welcomed and will be considered by the 20198/19 committee. Please sign the register Please switch-off Mobile Phones

Agenda Apologies Michelle Leadbetter Previous Minutes Matt Sellwood Chairman’s Report Matt Sellwood Treasurer’s Report Gemma Waddington Membership Report Matt Sellwood Website Report Kristin Cooper Umpire Report Matt Sellwood Ladies Report Claire Shannon Men’s Report Alasdair Allan Award Winners Matt Sellwood Juniors Report Anthony Oke Festival Report Gemma Waddington Election of Officers Matt Sellwood AOB Matt Sellwood

Apologies Sue Hicks Carol Miles Larissa Gallagher Claire Gallimore Amy Ringshaw Wendy Doolin Ian Finlayson

Previous Minutes

Chairman’s Report 2018/19 – Matthew Sellwood ü Ladies 1 s and 4 s promoted. Well done! ü Men – 4 teams safe, 2 teams relegated ü Mens O 40 s team brought together ex-members and friends of the club ü Ladies – 1 team safe, 3 teams relegated ü Large and varied Summer Hockey calendar ü Strong coaching team this year, but ü We do not run Back to Hockey any more, but Committee is planning for next season and ladies and mens Roll-Up Hockey has been a coaching changes success ü 116 Juniors managed by 14 coaches. Over 150 ü Another brilliant Festival competitive Juniors matches. 7 players ü Successful Fun Day in September representing Sonning at County level. U 10 s ü Fantastic End of Season Awards Night – new minis cruised through County qualifying and represented Sonning in the South Tournament ü More Marketing and PR, especially local newspapers venue, well done all! ü Lots of people getting involved in umpiring across the club, but always more needed!

HUGE thanks to… … this season’s committee for their tireless efforts throughout… … all officers, coaches, & umpires… … supporters, partners, & parents… … and everyone involved with Sonning Hockey Club… …. . . it’s our club and it’s a great place to be!

Treasurers Report 2018/19 – Gemma Waddington Accounts Summary Income Total Income & Expenditure £ 126, 261 £ 111, 491 Expenditure Profit/(Loss). £ 14, 770 Adult Hockey £ 70, 795 £ 76, 665 £ (5, 870) Overspend Junior Hockey £ 11, 721 £ 8, 149 £ 3, 572 Excess Other £ 43, 745 £ 26, 677 £ 17, 068 Excess Adults – Overall membership income increased and with the reduction of some costs (e. g. travel) this has reduced overspend by £ 4 k versus last year. Colts – Income and costs remain stable versus last year. Excess income over costs support the overall club – this is a common model across UK hockey clubs, but shouldn’t be relied upon. Other – This is the profit from our own annual hockey festival that we run (£ 7 k in Summer 2018), as well as a one-off private donation. Adult hockey is once again not sustainable on its own, but we have made an improvement of £ 4 k versus last year within the section, as well as continuing to be supported by the Junior section and our annual festival, enabling us to carry on as a club. As mentioned at the 2018 AGM, it may be necessary to consider increasing fees to assist with securing our future.

Cash Summary Savings Deposit Current Acc. Bank Balance £ 42, 579 £ - Total . £ 26, 339 £ 68, 919 Notes: Ø Cash required in current account for; Ø Upcoming Hockey Festival; Ø Summer Hockey, and; Ø Expenses in general throughout season due to timing fluctuations against income (i. e. not consistent versus bill payments) Ø £ 10, 000 increase in savings account due to transfer of private donation made to the club Ø £ 930 increase in current account due to collection of more debtors (cash) by year-end vs prior year Do we approve the accounts? Particular thanks to Gemma Waddington and Miche Leadbetter

Club Investments 2018/19 The committee have been using excess funds (not from the development fund) to invest in improving the club. Making it bigger, and offering a more varied and comprehensive hockey programme for a more diverse membership… across the whole club (i. e. juniors & new players, as well as the more advanced players). This includes: ü Professional Coaching – Two professional coaches for both the Men’s and Ladies’ sections ü Specialist Goal Keeping sessions continued ü New club equipment – Colts GK kit and more training balls ü Maintained additional pitch space for Ladies training ü Electrics installed pitch-side for festival & other uses (achieved through festival cash-flow and still increased profits) ü Donation to BCSC for a communal Defibrillator Once again, we have been very resourceful, and have maintained good cash-flow. However, whilst we have used donated services and deliverables from club members, we cannot rely on these and must invest in our future.

Club Investments 2019/20 and beyond… Ø Re-surface the hockey pitch – this is now our main focus, to work alongside and support BCSC in our future at the club Ø Training courses – continue to offer umpiring and coaching courses and support the future sustainability of our club Ø Colts section – continue to develop, support, grow and integrate our junior members Ø Further pitch space? Ø New equipment – as required Ø Maintain specialist Goal Keeping sessions Ø Coaching team – help support and improve players right across the club These investments need to be co-ordinated so that we can deliver a fuller and more professional offering as Sonning Hockey Club. It is very notable that other clubs around us are failing and it is our strong planning and investment which is keeping us in a healthy position.

Club Development Fund As at 30 April 2018 the Development Fund sits at £ 42, 579 The development fund is an accumulating fund that Sonning HC members, past and present, have and continue to accumulate for future club interests. Use of the funds needs to be agreed by the membership, with a vote at a formal meeting. Ø In the recent past, Sonning HC have invested in the current astro pitch, based here at Sonning Lane, to ensure we have a home pitch for the next 25 years; as well as invested in Coaching. Ø Given the profit made during the 18/19 season, it is proposed that we move £ 3, 000 from the current account into the Development Fund this year to go towards the resurfacing of the pitch. Ø The level of cash in the current account as at 30 April 2018 is required for bill payments, particularly for the festival and summer hockey in the immediate term. The cash-flow fluctuates throughout the year therefore the buffer remains for months where we have larger outgoings than income received. Ø The current committee consider it prudent for the club to maintain a healthy buffer for unforeseen circumstances (e. g. a poor festival), but there is also a need to start considering how we may use some of these funds for assisting BCSC with resurfacing the pitch.

Proposals • • • To increase the Sonning HC membership fee from £ 100 to £ 119 per season £ 51 BCSC not increasing this season So total fee to play hockey = £ 170

Membership Report 2018/19 • • Men Ladies Total 2018 -19 2017 -18 Adult Members 82 84 75 73 157 Senior Members (over 60) 2 0 3 3 5 3 Student members 7 3 5 2 12 5 Total Adult Members 91 87 83 78 174 165 Junior Members (Under 18) 47 50 67 61 114 111 Total Members 138 137 150 139 288 276 Slight increase in membership numbers since last year driven by under-18 s and Students. Membership fees generated income of: • £ 25, 700 for the Hockey Club • £ 9, 250 for BCSC Generally, most members paid on time and far fewer had to be chased after the deadline compared to previous years meaning better cash-flow management for Hockey Club. Membership Payment deadline for 2018/19 to remain the same - 30 th September

Website 2018/19 – Kristin Cooper ü Ranked 60 in all hockey sites down 9 from last year – new articles and match reports makes us move up the ranks ü 642 SHC members in the database up 65 from last year ü Around 3, 500 page views per month (up 500) | 12, 000 unique visits over the year (down 2, 000) ü Match reports – some activity from certain teams – keep posting those match reports ü Club communication emails are regularly sent via the website ü Vast majority of membership and socials paid for via the site – close to magic £ 40 k mark ü Changed the front page design ü Updated legal and compliance documents ü Major feature: integration with Fixtures. Live

Umpire Report ü 201 umpire slots filled by Sonning members ü 60 (+/-) appointed umpire slots filled (required to ensure we continue to get appointed umpires) ü 260 umpiring slots fulfilled to enable us all to play hockey ü 61 different members officiated – slightly up from last season ü 31 from men’s section ü 28 from ladies’ section (another big increase) ü 17 officiated 4 or more matches ü 5 of those did more than 10 ü More umpires would of course at all levels – there’s always a match to do

Ladies Section – Claire Shannon & Chrissi Allan Season Highlights: ✓ Positive introduction of a number and development of colts to the ladies section. ✓ Record number of league games played (not a single forfeiture!) ✓ GK specific training sessions continued & we had great feedback ✓ A record number volunteering to umpire… we almost hit the 50: 50 mark!! ✓ Two pitches for training this season has worked well and we’ve had more full time paid coaches onboard this year than last. ✓ Coaching team integrated well and great communication between coaches and captains. League Results: 1 s: League winners and promoted into South Div 3 a 2 s: Relegated into Trysports Prem 2 3 s: Relegated nto Trysports Div 2 4 s: Promoted into Trysports Div 3 Vets: 10 th out of 10 (relegation TBC) 5 s: Finished 8 th

Summer Hockey: ▪ A busy summer of hockey for all abilities is planned including two teams in our own Summer Hockey League as well as roll-up sessions. ▪ Summer fitness sessions will be planned for Wednesday nights - start date TBC ▪ Check the website for full details on all of these, or contact Claire Shannon/Chrissi Allan (ladiescc@sonninghockeyclub. co. uk) Special thanks to all who have coached, umpired, and supported the Ladies teams!

Men’s Section – Alasdair Allan & Colm Hanlon Season Highlights: ü Positive introduction of a number of colts to the men’s section ü Continuation of GK sessions on Wednesday evenings (monthly) ü An overall improvement in on field conduct – highlighted by positive comments from the BHUA. ü A huge thank you to Simon Briscoe, for leading the training and match day preparations of our Men’s 1 st XI League Results: Mens 1 s: 13 th Mens 2 s: 10 th Mens 3 s: 10 th Mens 4 s: 10 th Mens 5 s: 11 th Mens 6 s: 11 th

Summer Hockey: 2 nd – 4 th XI (& extended squad) Wycombe Men’s Summer League – Bisham Abbey Water Based, From May. Invitational only (selection week by week) Contact: Nathan Toms All Men Summer Roll-Up Hockey - Sonning HC, Tuesdays 8 -9 pm, From May. £ 5 up front, pay & play, cash on the night, no exceptions. Colts & Adults Badger’s League Marlow Men’s Summer League – Pound lane, From May. Invitational only (selection fortnightly with a 50: 50 split between colts and adults) – Contact: Alasdair Allan A big Thank You to all the Captains for the hard work carried out. Also a thank you to all the volunteers for the season past. Have a great summer everyone

Sonning HC Senior Award Winners 2018/19 Award Men’s Ladies 1 s Ben Sully Erica Wong 2 s Harvey Richardson Sinead Adamski 3 s Billy Oliver Cath Dale 4 s Ben Berryman Becky Stevens 5 s Flec Goodwin Bronwyn Watkins 6 s / Vets Luke Warbey Jorja Mcdonald Avis Lincoln Top Goal Scorer Ben Berryman Katy Pake Sue Hicks Best Goal Keeper - Sue Hicks Best Newcomer Billy Oliver Becky Stevens Most Improved Chris Skinner Izzy Davis Umpire Award Tom Webb - Spirit of Sonning - Ladies Vets Honorary Membership Ollie Waddington Claire Shannon

Club Juniors 2018/19 Season Anthony Oke, Anne Oke & Chris Roberts

3 Junior winners at senior awards 120 20 Juniors attended training sessions 10 7 Ave number of teams TVM each time U 16 full pitch, 11 -a-side matches 1 Weeks of Thames Valley Mini tournaments Colts who attended the umpires course 25 Teams in county tournaments Coaches / parent helpers 13+ 10 Team qualified in southof England competition 150+ 1 Parents, coaches and colts who attended the Colts EOS awards 3 Juniors who played adult hockey – the equivalent of a whole team 5 Weeks of summer hockey Children put through to the county JDC / JAC 25 Weeks of in season coaching

Sincere and special thanks to : - Woffers Chris Roberts Nick Digby Anne Oke Emily Lewis Harri Dakin Lynne Carpenter Charlie Hankinson Frankie Knight Sinead Adamski Neil Pursell Karen Paddrick David Painter Jules Greenaway John Thompson Mike Weeks Eddie Butler Ashley Churchill Daniel Twigg Freya Thompson Honor Hargreaves Ali Allen Isabella Marino Anthony Oke Katie Lauder Jacob Cowper Fran Weeks John Shaw Chris Manning

Sonning Hockey Colts Section……our aims for this season were : • to inspire the next generation of hockey players • to encourage young children to achieve, outside school • to give back to, and perpetuate the sport, which has given US ALL so much enjoyment to help young individuals understand team work, effort & reward and most importantly, friendship to provide a stream of young players for the future of Sonning Hockey Club • • We think that we have achieved our targets …but need your help to sustain them and develop further in 2019 -20 …. ………

What we want to achieve, regularly……… • • • More juniors playing in adult sides – boys and girls – and for them to be progressing through the teams – proper development teams – Men’s and Ladies. Junior players being supported and enjoying adult hockey at what ever level, by all. More matches…. . especially for the U 16 players – boys and girls with proper umpires…. . on Sundays Senior players helping, supporting and mentoring More county and regional players Fielding more players…. regularly…. . we can push now but we need a channel to give them an opportunity

What we need to continue this great work……… • We need capable and committed members to help our Sonning HC youth. In particular our U 16 boys and girls • We need help and support at the Sunday matches…. . we can get games but we need people with hockey experience to HELP! • We need umpires to help umpire these games and encourage some more youngsters to blow the whistle • We need the adult teams to encourage and truly support newcomers into the senior sides…. in league games on a Saturday • We need mentors to look our for, encourage and support our youth • We need…. YOU. … PLEASE…. don’t leave it to someone else.

Are you someone who can help? If you : • • • think you can help make a difference are willing to commit a regular amount of time want to share your enjoyment from the sport want to try and help inspire the young …. care! Speak to / contact Chris Roberts or a member of the committee

Sonning HC Junior Award Winners 2018/19 Award Winner Runner-up Under 7 s Most improved Ciara Adamski Erin Livesey Under 8 s Most Improved Charlie Conn Vihaan Sable Under 9 s Most Improved Rhea Kumar Georeg Oke Under 10 s Most Improved Charlotte Culham Fineligh Padrick Under 11 s Most Improved Daisy Newman Emily Bell Under 12 s Most Improved Nathaniel Paine Izzy Barrett Under 13 s Most Improved Annabel Jones Ellie Smith Under 14 s Most Improved Charlie Hankinson Charlotte Maskell Under 15 s Most Improved Bronwyn Watkins Mia Wooldridge Under 16 s Megan Thubron Club Junior of the Year Charlie Hankinson - Player of the Year Isabella Marino - Five Year Awards Junior Coaches Medal Umpire Level 1 Theory Sean Barker, Eddie Burrows, Lizzy Burrows, George Oke, Katie Roberts, Freya Thompson Jacob Cowper, Charlie Hankinson, Honor Hargreaves, Isabella Marino, Freya Thompson Toby Hatfield

Sonning HC Junior Award Winners 2018/19 Award Winner Under 8 Player’s Player Phoebe Garner Under 10 Player’s Player Sam Weeks Under 12 Player’s Player Lizzy Burrows Under 14 Player’s Player Freya Newman Under 16 Player’s Player Mia Wooldrige Under 8 Coaches Player Katie Orbell Under 9 Coaches Player James Thornton Mia Dunne Under 10 Coaches Player Oliver Cragg Isabella Wood Under 11 Coaches Player Niamh Adamski Anna Burns / Paula Gamio - Under 12 Coaches Player Amelie Gibbons Ben Twigg- Goalkeeper Awards Natalie Bickle, Eddie Burrows, Ezme Dickinson, Ethan Harradence, Harry Johnson Club Junior of the Year Charlie Hankinson Player of the Year Isabella Marino Berkshire Honours Sean Barker, Izzy Barrett, Aidan Dias, Charlie Orbelll, Charlie Hankinson, Honor Hargreaves, Freya Newman, Toby Hatfield, Freya Thompson, Oliver Oke

Thank you for welcoming so many juniors into your Saturday sides! Let’s keep this positive transition going next season.

Sonning Hockey Festival 2018 Date: Friday 29 th June – 1 st July 2018 Organisers: Andy Camfield / Jon Sharp / Gemma Waddington / Eddie Butler / Simon Harris / Chrissi Allan / Tom Sampson Teams: 25 teams Notes: Great band, another awesome BBQ, Superheroes Fancy Dress Money: £ 7 k profit (£ 1. 3 k up on 2017) Special thanks to: Fletcher Goodwin / Matt Price Neil Pursell Berkshire County Sports Club Jimmy Manser & mobile bar team Maria Willmott & salad team Colm Hanlon BBQ team (incl. preparations) Bar Staff Jules Sewell Clear-up team Set-up team All supporters & helpers

Sonning Hockey Festival 2019 Festival Team: Andy Camfield, Simon Harris, Eddie Butler, Gemma Waddington, Jon Sharp, Chrissi Allan & Tom Sampson Date: Friday 28 th June – 30 th June 2019 Number of Teams expected: 24 (still confirming final few teams) Fancy Dress Theme: 80’s Rewind This is our biggest club fund raising event and contributes significantly to our running costs. It is important the weekend runs smoothly and visiting teams are welcomed and entertained. To make this happen we need volunteers to help throughout the weekend, from setting-up on Wednesday evening, bar shifts & other tasks over the weekend & clearing up on Sunday afternoon… The Rota has been circulated via Pitchero & on Facebook, and will be resent over the next few weeks, so please volunteer a couple hours of your time. Please get in touch with Jon Sharp at jonsharp 7@gmail. com if you can help.

Nominations for Officers of the Club Role Nomination 2019/20 2018/19 Chairperson Matt Sellwood President Eddie Butler Secretary Miche Leadbetter Treasurer Vacant Gemma Waddington Assistant Treasurer Vacant Miche Leadbetter Fixtures Secretary - Men Vacant Julie Barclay Fixtures Secretary - Ladies Vacant Julie Barclay Equipment Secretary Committee / Website Membership Secretary Vacant Sam Terry Website Kristin Cooper Social Secretary Jimmy Manser & Frankie Knight Jimmy Manser, Frankie Knight & Harri Dakin Umpire Co-ordinator Vacant Chad Bosman Main Club Rep Vacant Ian Gallagher Festival Organiser Festival Sub Team Trustees (Development Fund) Chairman / President / Anthony Oke

Nominations for Officers of the Club Role Nomination 2018/19 2017/18 Junior Section Club Captain Vacant Anthony & Anne Oke Mixed Team Captain Vacant Sarah Wrighton Men’s Club Captain Alasdair Allan & Colm Hanlon Men’s 1 st Captain Jonty Rider Jonathan Sharp Men’s 2 nd Captain Vacant Luke Wise Men’s 3 rd Captain Chris Roberts Men’s 4 th Captain Ben Berryman Men’s 5 th Captain Vacant Ashley Churchill Men’s 6 th Captain Andy Staig Ladies Club Captain Chrissi Allan & Harri Dakin Claire Mc. Ewen & Chrissi Allan Ladies 1 st Captain Katharine Pike Ladies 2 nd Captain Lorraine Sellwood Ladies 3 rd Captain Vacant Jordy Swanborough Ladies 4 th Captain Alix Davies Louise Palk Ladies Vets Captain Jo Thubron Sue Hicks / Jo Thubron Ladies 5 th Captain Lynn Carpentier & Bridgette Ramsey

Any Other Business

Get involved and sign-up for a shift today!

Recruitment & Social Media @Sonning. HC #COTN

We’re all in this together… ü If you have fundraising or social ideas, let us know ü Please offer to help out or even run things! ü Be committed and let the Captains know your availability on time ü Get involved with things for Sonning HC and the Club ü Interact with Sonning’s social media ü # ü # A prize will be given at Hockey. Fest on 8 th September for the best #COTN picture that I see. All entries should be sent to me at meleadbetter@aol. com and share it on Facebook!

Thank You for your time… enjoy your Summer Hockey!