Solutions for EnterpriseWide Procurement Industry Presentation Version 09

Solutions for Enterprise-Wide Procurement Industry Presentation Version 09. 20 -OSB

What is SEWP? SEWP • Multi-award suite of contracts • 140+ Companies / 108 Small Businesses • Government-Wide Acquisition Contract (GWAC) • Authorized by OMB • Utilized by every Government Agency • Contract Vehicle for ICT (Information and Communication Technology) and Audio/Visual Solutions • Program Management Office (PMO) to provide support and information throughout the Acquisition Process 2

What makes SEWP Hot? • SPEED: Products/Solutions are added, orders or processed and all inquires responded to within 1 day! • CUSTOMER SERVICE: Staff is always available to assist with any issue and walk through all process • LOW FEE & PRICES: Product prices are consistently lower due to contract setup and internal competition • TRACKING & COMMUNICATION: Tracking of all orders through delivery and provides feedback to contract holders and customer throughout process. • REPORTING: Customizable Agency CIO reports on what their Agency is ordering • ONLINE TOOLS: Easy to use tools available 24 x 7 3

Contract Holder Neutrality • NASA SEWP Office is Contract Holder Neutral • No recommendations • Except: Business size group differentiations • Program Performance information • No preferential treatment – First In First Out(FIFO) • No cold calls to Government personnel • Always happy to take calls from any Government personnel • Providers may use SEWP logo • Direct customers to NASA SEWP Website for program information • No NASA badging / special access to Government facilities 4

SEWP V Figures: July 1, 2017 • 61, 000 orders placed • $6. 7 B value of orders • $110 K avg. order Ø Small Business Usage All Small SDVOSB HUBZone EDWOSB 81% 29% 11% 9% 25% 5

SEWP V Top Issuing Agencies: July 1, 2017 Agency Total Amount # Orders Department of Defense Department of Veterans Affairs Department of Justice Department of the Treasury Department of Health and Human Services Department of the Interior Department of State Department of Commerce National Aeronautics and Space Administration General Services Administration § Next 5: § Department of Agriculture § Securities and Exchange Commission § Executive Office of the President, § Department of Energy § Social Security Administration *78 Cabinet-level and Independent Agencies have utilized SEWP V $2. 5 B 1. 1 B 605 M 463 M 285 M 271 M 246 M 235 M 175 M 117 M 10730 7680 3320 1760 1800 13420 1480 6190 7790 320

SEWP from Start Finish Customer Identifies Requirements. Customer is notified that contract Holder has provided quote. Customer makes best value determination based on quotes received. Customer Issues RFQ/RFI/MRR via Quote request Tool. Contract Holder posts quote for the Requests. Customer submits award documentation to SEWP Office sends notification to contract holder that customer has issued Request. SEWP Office Approves TR and send Approval Notification to Contract Holder. SEWP process order assigns SEWP Tracking Number(STN) and sends to contract Holder. Contract Holder Reviews RFQ requirements and determines its ability to respond. Contract Holder adds products to contract Via Technology Refresh(TR) to meet requested requirements. Contract Holder fulfills order. 7

Types of SEWP Requests Request-For-Information(RFI): • Can be general in nature (i. e. Is anyone able to provide quotes on supercomputers? ) • Response can include items not yet on SEWP contract but within scope and planned to be added to the SEWP contract(verification file not required) • Default response time – 5 business days Request-For-Quote(RFQ): • Specific requirements • Response may only include items on contract at the time the quote is issued • If not able to fully respond, then you are not to provide a response unless partial quoting has been permitted by the customer • A verification file must be included in the response Market Research Request(MRR): • Should be specific requirements • Response may only include items on contract at the time the quote is issued • If not able to fully respond, then you are not to provide a response unless partial quoting has been permitted by the customer • A verification file must be included in the response Request for Agency Catalog(RFAC): • Reoccurring Agency Requirement • Response must include items on contract • Customer is encouraged to select multiple participants • SEWP will work with Agency to develop order site • No official award documentation 8

What can be procured through SEWP? SEWP IS A SOLUTIONS CONTRACT – PRODUCT AND SERVICES Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Software & Cloud Software Virtualization and Cloud Computing Xaa. S (e. g. Saa. S=Storage as a Service) Mobility & Communications Telecommunication Devices and Monthly Service Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens Services Maintenance / Warranty Site Planning / Installation Product Based Training Product Based Engineering Services 9

Dynamic Availability ‘Catalog by Request’ not ‘Request by Catalog’ Ø Thousands of Providers Ø All major providers Ø New providers added daily Ø Millions of Unique Products & Product Based Services Ø Items added daily to contract based on customer requests Ø On-line contract database of record Ø Quotes and orders are verified against contract catalog 10

Pricing Contract Price • Contractual Processes set pricing including: • Must be less than Contract Holder’s GSA Price • Must be comparable to other contracts Quoted Price • Consolidation and internal competition maximizes price discounts • Product prices may be negotiated and/or questioned Fair and reasonable pricing set at contract level • All products • All fixed price services Labor price reasonableness determined by initiator • Level of effort • Labor Category • Labor Rate 11

SEWP Provider(n): Any company that has any product and/or services on one or more SEWP V contracts. • Submit for approval through Provider Add Tool • Any Contract Holder can add products after initial approval • Supply Chain information can be provided by contract holder • CLINs added using SEWP TR process 12

Supply Chain Risk Management Levels of Provider designation: Manufacturer Authorized/Approved Reseller - All provider items Authorized Reseller - Subset of provider items Authorized Reseller - One Item / One Time Unidentified or unknown source 13

Adding Solutions Product solutions and bundles (e. g. bundle of parts, installation, in scope services etc) : • Must be firm fixed price • Must have either a full description including all parts and pricing info in the solution item • Must have a full SOW and price breakout sent to chhelp@sewp. nasa. gov prior to submittal • All parts and labor rates making up solution must be on contract separately listed and priced 14

Questions? ? ? 15