Solutions for Enterprise Wide Procurement SEWP Last Updated07

Solutions for Enterprise Wide Procurement (SEWP) Last Updated-07 -06 -2020 -OSB

Agenda I. SEWP Overview II. Website Overview III. Conclusion 2

What is SEWP? • Multi-award suite of contracts • 140+ Contract Holders • 108 Small Businesses • Government-Wide Acquisition Contract (GWAC) • Authorized by OMB • Open to All Federal Agencies and Approved Contractors • Utilized by every Federal Agency • Contract Vehicle for ICT (Information and Communication Technology) and Audio/Visual Solutions • Program Management Office (PMO) to provide support and information throughout the Acquisition Process 3

What can be procured through SEWP? In-Scope Categories Examples of In-Scope Products & Services Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Software & Cloud Software Virtualization and Cloud Computing Xaa. S (e. g. Saa. S=Storage as a Service) Mobility & Communications Telecommunication Devices and Services Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens Services Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services 4

Dynamic Availability ‘Catalog by Request’ not ‘Request by Catalog’ ü Thousands of Providers including Cisco, Net. App, Microsoft, Oracle, etc. . ü New providers added daily ü Millions of Unique Products & Product-Based Services ü Items added daily to contract based on customer requests ü Online contract database of record ü Quotes and orders are verified against contract catalog 5

Static Views ü Market Research Tool (MRT) combines ‘Search’ of current offerings with RFI to request new products/services ü Quote Request Tool includes options for Request for Information (RFI), Market Research Request (MRR) or Request For Quote (RFQ) ü Delivery Order With Options (DOWO) ü An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time ü Agency Catalogs ü Snapshot of product/service availability and pricing based on agency requirements 6

When To Create An Agency Catalog Known set of specifications / requirements Requirements may be added later • Additional requirements are within the initial scope • Substantive change rule is considered Unpredictable procurement ordering cycle Unpredictable volume and/or funding of products/solutions Standard technology updates Speed and simplicity of ordering process Multiple ordering locations Ability to quote base and optional line items but bulk of the catalog should be defined 7

FAR 16. 505(b) Pre-award activities/verification • Performed at basic contract level • e. g. business size and financial responsibility determinations, etc. Provide Fair Opportunity to a full category or any available set-aside • Does not apply to orders under the micro-purchase limit (typically between $3, 500 -$10, 000; depending on the Agency) • Process for Fair Opportunity (per FAR) is at CO’s Discretion • SEWP Quote Request Tool is the only RECOMMENDED method • Best Value determination Brand Name and Sole Source • Brand Name: Posting in the RFQ of a Justification is required for orders over $30, 000 • Sole Source: Exceptions and procedures in FAR 16. 505 8

SEWP Contract Structure Overall Ø All SEWP Contracts have same scope Ø Group A must be solicited separately from the other Groups Group A Ø NAICS Code 334111 Ø Available set-asides: • WOSB • EDWOSB • Small Business Groups B/C/D Ø NAICS Code 541519 Ø Available set-asides: • • • HUBZone SDVOSB WOSB EDWOSB Small Business 9

Pricing Contract Price • Contractual Processes set pricing including: • Must be less than Contract Holder’s GSA Price • Must be comparable to other contracts Quoted Price • Consolidation and internal competition maximizes price discounts • Product prices may be negotiated and/or questioned Fair and reasonable pricing set at contract level • All products • All fixed-price services Labor price reasonableness determined by initiator • Level of effort • Labor category • Labor rate 10

Procurement Lifecycle Pre-Order Support ØAssistance on SEWP Processes • Website / Tool walk-throughs • Review of requirements • Recommendations for best approach ØQuote Request Tool • Submission of Request for Information (RFI)/Market Research (MRR) and Request for Quotes (RFQs) • Question and Answer functionality • Online access to all Quotes and Verification files • Management of Requests: mods, extensions, updates, etc. 11

Procurement Lifecycle Order Processing ØAll paperwork (Delivery Orders and Modifications) must be sent to SEWP Program Management Office (PMO) via sewporders@sewp. nasa. gov • Receipt of all paperwork is acknowledged via e-mail ØOrders are verified by PMO • All ordered items are on Contract • All pricing is at or below the contract price ØVerified Orders forwarded to Contract Holder • Order processing completed within a few hours of receipt of order • Procurement personnel are notified when the order is forwarded to the Contract holder 12

Procurement Lifecycle Post-Order Support • Order Status Tool • View status of all past orders • Obtain copies of all past orders and related RFQs • Request order status updates • Assistance with problem resolution • Copy help@sewp. nasa. gov on any issues / questions submitted to Industry 13

Post-Award Guidance FAR 16. 505 Ø SEWP PMO notifies Contract Holders when order is awarded • SEWP PMO does not divulge awardee or award information Ø ORDERS LESS THAN $5. 5 MILLION • Post-award debriefs and award notification are at the Issuing Agency’s discretion • Quote Request Tool includes optional Award Notification function Ø ORDERS OF $5. 5 MILLION OR MORE • Post-award debriefs shall be provided upon request • Contracting Officer shall notify unsuccessful bidders Ø PROTESTS (FAR 16. 505(A)(10): NO PROTEST UNDER SUBPART 33. 1; EXCEPT • Protests that the order increases the scope, period, or maximum value of the contract • Orders over $10 Million for agencies other than NASA, DOD, USCG • Orders over $25 Million for NASA, DOD, USCG 14

SEWP Support During Business Hours (7: 30 AM - 6: 00 PM EST) Ø Phone (301) 286 -1478 Ø Online Chat Assistance Anytime Ø help@sewp. nasa. gov Free Training Options Ø In Person Ø Webinars &Training Videos Ø Training Document Ø SEWP Forum at NCMA World Congress 15

SEWP Customer Service Contacts Web E-mail Helpline www. sewp. nasa. gov 24 x 7 x 365 help@sewp. nasa. gov Average of 1 hour response 301 -286 -1478 Mon–Fri, 7: 30 AM– 6: 00 PM ET Fax 301 -286 -0317 Fax orders E-mail Orders sewporders@sewp. nasa. gov E-mail orders Mail 10210 Greenbelt Road, Suite 200, Lanham, MD 20706 Find Us NASA SEWP Follow SEWP @NASASEWP Group: NASA SEWP GWAC 16

Civil Servant Management Team* Program Director Joanne Woytek 301 -614 -7128 Joanne. R. Woytek@nasa. gov Director of Strategy and Acquisition Darlene Coen 301 -614 -7127 Darlene. E. Coen@nasa. gov Director of Operations and Communications Theresa Kinney 301. 614. 7138 Theresa. M. Kinney@nasa. gov *Send questions to help@sewp. nasa. gov for the fastest assistance 17

SEWP Website Overview I. III. IV. V. VI. Frequently Asked Questions (FAQ) Contract Information Points of Contact Program Performance Page Agency Specific Pages Tools Review “Easy as Duck Soup” - Marx Brothers 18

Additional SEWP Information (Backup Slides) 19

Contract Basics Ø Basic Contracts are on SEWP website including list of incorporated clauses Ø Delivery Order against existing Contract - Additional Clauses and T’s & C’s may be negotiated at the delivery order level Ø Agency Specific Policies are easily applied 20

Strategic and Recurring Orders Delivery Order With Options (DOWO) • An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years) • Delivery orders can be structured similar to a purchase agreement • Fair Opportunity required for initial order Agency Catalogs • • • Government-Wide/GSS, Agency, or Organization level Pricing obtained through RFQ to provide Fair Opportunity Specialized line items and pricing added to contract Structure and refresh time determined by agency (annually, quarterly) SEWP creates a catalog of accepted items • Purchase direct via credit card (optional) • Create order form 21

Variable Priced Line Items & Fee All Line Items have a Maximum Catalog Price, except: Three Variable Priced CLINS • CREDIT-Z: For Credits (e. g. trade in) • TRAVEL-Z: For Travel in support of in-scope services (must follow GSA Travel pricing and regulations) • DELIVERY-Z: For Delivery and Shipping costs 22