Solutions for Enterprise Wide Procurement SEWP Last Updated03

Solutions for Enterprise Wide Procurement (SEWP) Last Updated-03 -04 -2021 -OSB

Agenda I. SEWP Overview II. Website Overview III. Conclusion 2

What is SEWP? • Multi-award suite of contracts • 140+ Contract Holders • 108 Small Businesses • Government-Wide Acquisition Contract (GWAC) • Authorized by OMB • Open to All Federal Agencies and Approved Contractors • Utilized by every Federal Agency • Contract Vehicle for ICT (Information and Communication Technology) and Audio/Visual Solutions • Program Management Office (PMO) to provide support and information throughout the Acquisition Process 3

What can be procured through SEWP? In-Scope Categories Examples of In-Scope Products & Services Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Software & Cloud Software Virtualization and Cloud Computing Xaa. S (e. g. Saa. S=Storage as a Service) Mobility & Communications Telecommunication Devices and Services Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens Services Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services 4

Product/Service Availability Dynamic Catalog • ‘Catalog by Request’ not ‘Request by Catalog’ • Providers and products and services added daily • Primarily based on Customer requirements • Thousands of providers (Original Manufacturers and Service Providers) • Millions of Unique Products & Services • Quotes verified against contract catalog for pricing and availability Static Catalog • Contract-level items and pricing in support of Agency requirements • Strategically sourced items • Click to Order functionality or consolidated bundling options 5

When To Create An Agency Catalog Known set of specifications / requirements Requirements may be added later • Additional requirements are within the initial scope • Substantive change rule is considered Unpredictable procurement ordering cycle Unpredictable volume and/or funding of products/solutions Standard technology updates Speed and simplicity of ordering process Multiple ordering locations Ability to quote base and optional line items but bulk of the catalog should be defined 6

FAR 16. 505(b) Pre-award activities/verification • Performed at basic contract level • e. g. business size and financial responsibility determinations, etc. Provide Fair Opportunity to a full category or any available set-aside • Does not apply to orders under the micro-purchase limit (typically between $3, 500 -$10, 000; depending on the Agency) • Process for Fair Opportunity (per FAR) is at CO’s Discretion • SEWP Quote Request Tool is the only RECOMMENDED method • Best Value determination Brand Name and Sole Source • Brand Name: Posting in the RFQ of a Justification is required for orders over $30, 000 • Sole Source: Exceptions and procedures in FAR 16. 505 7

SEWP Contract Structure Overall Ø All SEWP Contracts have same scope Ø Group A must be solicited separately from the other Groups Group A Ø NAICS Code 334111 Ø Available set-asides: • WOSB • EDWOSB • Small Business Groups B/C/D Ø NAICS Code 541519 Ø Available set-asides: • • • HUBZone SDVOSB WOSB EDWOSB Small Business 8

SEWP Pricing • Fair and reasonable product pricing determined at the contract level o Labor Price reasonableness determined by initiator o Contractually required to be equal to or lower than GSA schedule prices o Pricing can be negotiated • Purchases can be consolidated to maximize price discounts • Internal competition results in line item discounts • Fee included in product price

Procurement Lifecycle Pre-Order Support ØAssistance on SEWP Processes • Website / Tool walk-throughs • Review of requirements • Recommendations for best approach ØQuote Request Tool • Submission of Request for Information (RFI)/Market Research (MRR) and Request for Quotes (RFQs) • Question and Answer functionality • Online access to all Quotes and Verification files • Management of Requests: mods, extensions, updates, etc. 10

Procurement Lifecycle Order Processing ØAll paperwork (Delivery Orders and Modifications) must be sent to SEWP Program Management Office (PMO) via sewporders@sewp. nasa. gov • Receipt of all paperwork is acknowledged via e-mail ØOrders are verified by PMO • All ordered items are on Contract • All pricing is at or below the contract price ØVerified Orders forwarded to Contract Holder • Order processing completed within a few hours of receipt of order • Procurement personnel are notified when the order is forwarded to the Contract holder 11

Procurement Lifecycle Post-Order Support • Order Status Tool • View status of all past orders • Obtain copies of all past orders and related RFQs • Request order status updates • Assistance with problem resolution • Copy help@sewp. nasa. gov on any issues / questions submitted to Industry 12

Post-Award Guidance FAR 16. 505 Ø SEWP PMO notifies Contract Holders when order is awarded • SEWP PMO does not divulge awardee or award information Ø ORDERS LESS THAN $6 MILLION • Post-award debriefs and award notification are at the Issuing Agency’s discretion • Quote Request Tool includes optional Award Notification function Ø ORDERS OF $6 MILLION OR MORE • Post-award debriefs shall be provided upon request • Contracting Officer shall notify unsuccessful bidders Ø PROTESTS (FAR 16. 505(A)(10): NO PROTEST UNDER SUBPART 33. 1; EXCEPT • Protests that the order increases the scope, period, or maximum value of the contract • Orders over $10 Million for agencies other than NASA, DOD, USCG • Orders over $25 Million for NASA, DOD, USCG 13

SEWP Support During Business Hours (7: 30 AM - 6: 00 PM EST) Ø Phone (301) 286 -1478 Ø Online Chat Assistance Anytime Ø help@sewp. nasa. gov Free Training Options Ø In Person Ø Webinars &Training Videos Ø Training Document Ø SEWP Forum at NCMA World Congress 14

SEWP Customer Service Contacts Web E-mail Helpline www. sewp. nasa. gov 24 x 7 x 365 help@sewp. nasa. gov Average of 1 hour response 301 -286 -1478 Mon–Fri, 7: 30 AM– 6: 00 PM ET Fax 301 -286 -0317 Fax orders E-mail Orders sewporders@sewp. nasa. gov E-mail orders Mail 10210 Greenbelt Road, Suite 200, Lanham, MD 20706 Find Us NASA SEWP Follow SEWP @NASASEWP Group: NASA SEWP GWAC 15

Civil Servant Management Team* Program Director Joanne Woytek 301 -614 -7128 Joanne. R. Woytek@nasa. gov Director of Strategy and Acquisition Darlene Coen 301 -614 -7127 Darlene. E. Coen@nasa. gov Director of Operations and Communications Theresa Kinney 301. 614. 7138 Theresa. M. Kinney@nasa. gov *Send questions to help@sewp. nasa. gov for the fastest assistance 16

SEWP Website Overview I. III. IV. V. VI. Frequently Asked Questions (FAQ) Contract Information Points of Contact Program Performance Page Agency Specific Pages Tools Review “Easy as Duck Soup” - Marx Brothers 17

Additional SEWP Information (Backup Slides) 18

Contract Basics Ø Basic Contracts are on SEWP website including list of incorporated clauses Ø Delivery Order against existing Contract - Additional Clauses and T’s & C’s may be negotiated at the delivery order level Ø Agency Specific Policies are easily applied 19

Strategic Recurring Acquisitions • Delivery Order with Options (DOWO) • SEWP has the ability to be used for Delivery Orders with Options (DOWOs) and along with the Fair Opportunity procedures in FAR Part 16. 505(b), some of the functionality related to Blanket Purchase Agreements (BPAs) can be applied to the SEWP process. • Government-wide Strategic Solutions (GSS) • Established at the direction of the Office of Management and Budget (OMB) to develop a framework and strategy to reduce costs and increase value through the application of strategic sourcing principles. • Agency Catalogs • A dedicated and pre-competed ordering vehicle, populated with the products and/or services, as defined within an Agency’s requirements documentation and as available for procurement through the SEWP V contracts.

Variable Priced Line Items All Line Items have a Maximum Catalog Price, except: Three Variable Priced CLINS • CREDIT-Z: For Credits (e. g. trade in) • TRAVEL-Z: For Travel in support of in-scope services (must follow GSA Travel pricing and regulations) • DELIVERY-Z: For Delivery and Shipping costs 21