SOFTWARE LICENSING HOW GOOD IS YOUR SAM ARE

SOFTWARE LICENSING HOW GOOD IS YOUR SAM ? ARE YOU PREPARED FOR A SOFTWARE AUDIT? Michael Cooper, West Virginia University

West Virginia University • Public, land-grant institution, founded in 1867. Located in Morgantown, West Virginia • Sixteen colleges and schools offering 185 bachelor's, master's, doctoral, and professional degree programs • Main campus: 29, 500 students 21, 500 undergraduate • 8000 faculty/staff • Four regional campuses • WVU Extension Offices in all 55 counties

POLL Recently received Compliance Audit notice Ongoing Compliance Audit Completed Compliance Audit Never been audited

WHAT IS SAM? Software asset management(SAM) is a process • • • managing and optimizing the purchase deployment maintenance utilization disposal

ITIL DEFINES SAM AS “…all of the infrastructure and processes necessary for the effective management, control and protection of the software assets…throughout all stages of their lifecycle. ”

GOALS OF SAM • Reduce costs • Limit risk related to the ownership and use • Maximize responsiveness and productivity

CAPABILITIES • • A single interface to deploy all hardware/software inventory and IT asset management processes Asset data audit, tracking Tracking of all hardware/software assets within a single database Asset tracking throughout the lifecycle including move, add, change and delete activities Service and maintenance contracts ensuring accurate tracking of financial and service impacts of asset changes Software metering functionality providing accurate monitoring of application usage Details on discovered software applications

LEVELS OF SAM • • Post graduation employment Meaningful sense of inclusion Sensitivity and flexibility Fun place to work

THE FUTURE IS “CLOUD” • Saa. S – Software as a Service • Paa. S – Platform as a Service • Iaa. S – Infrastructure as a Service

SAAS • • • most hype/focus USD $12 bn in 2011 /$22 bn by 2015. Salesforce. com and Office 365. The Saa. S providers bill monthly systems and processes can cope with monitoring Saa. S spend

PAAS • • relatively uninteresting to the enterprise. Azure and Cloudbees are examples of Paa. S. USD $0. 5 bn in 2011 / 2015 $1. 7 bn, Paa. S is mainly used by Saa. S companies as a platform for their offerings and to interconnect data.

IAAS Where your focus as an enterprise SAM practitioner needs to be. � The phrases “Internal Cloud”, “External Cloud” and “Hybrid Cloud” typically refer to Iaa. S clouds. � Moving from physical servers to an internal, shared services cloud of VM’s is what Iaa. S is all about. � Migrating from internal VM’s to externally hosted VM’s in Amazon AWS or Rackspace is also Iaa. S. � USD $4. 2 bn in 2011. / $19. 6 bn by 2015 – � Iaa. S is the game changer for enterprise/corporate IT. �

TAKE ON TOO MUCH • Prioritize the events and vendors • Go for quick wins!! • CRAWL, WALK, RUN • 80% software spend = 20% supplier portfolio

JUST A TOOL WON’T DO IT!! • People • Processes • Tools • = Savings and compliance

DEFINE SUCCESS • Define metrics and dashboards • Measure • Not just back office function • = Savings and compliance

RESOURCES 1. ISACA audit program ‘Software Licensing’ 2. COBIT 5: 3. www. isaca. org a) APO 10. 02 Select suppliers b) BAI 03. 04 Procure solution components c) BAI 09. 05 Manage licenses Tech. Republic’s Software license compliance in 6 easy steps: http: //www. techrepublic. com/article/get-it-done-software-license-compliance-in-six-easy-steps/5034304 4. Business Software Alliance http: //www. bsa. org/country. aspx? sc_lang=en 5. Business Software Alliance: Software Audit Tools http: //www. bsa. org/country/Tools%20 and%20 Resources. aspx 6. Business Software Alliance: Government Guide for Software Management http: //www. bsa. org/~/media/C 72 B 329 D 6 F 7 E 4 B 46 A 7467 DE 0151210 A 1. ashx 7. e. How’s Prepare for Software Licensing Audit: http: //www. ehow. com/how_2102721_prepare-software-licensing-audit. html 8. Sassafras Key. Server http: //www. sassafras. com/auditing. html

CAN YOU ANSWER THESE QUESTIONS? How does your institution track software? How many resources are deployed for SAM? Have you used Engagement Services such as Soft. AID or CDW? How are your resellers helping you with SAM? Does your Internal Audit office understand the risks? Are all your Software agreements reviewed by General Counsel?

POLL Audited by Microsoft Adobe Oracle Novell Other

DISCUSSION

ADOBE CHANGES - CONCURRENCY After your CLP expires, you no longer can use concurrent licenses in non-classroom/library installations. This impacts those who are using concurrent licenses to deliver Adobe products to staff and faculty in their administrative offices or laptop computers. Concurrent licenses can be used to install the product on a single user PC.

ADOBE MAINTENANCE As of Jan 1, 2013 not available on: Design Standard Design and Web Premium Production Premium Master Collection Photoshop CS 6 Extended Illustrator CS 6 In. Design CS 6 Flash Pro CS 6 Dreamweaver CS 6 Fireworks CS 6 Premiere Pro CS 6 After Effects CS 6 Audition CS 6 Speed. Grade CS 6 Prelude CS 6 In. Copy CS 6

ADOBE OPTIONS Individual products – perpetual license Enterprise Term Licensing Agreement

DISCUSSION

AUDIT PROCESS