Software Asset Management Microsoft Licensing The Best Option

Software Asset Management Microsoft Licensing: The Best Option for You

Which one is best for your organization? There are several licensing options available from Microsoft.

Ways to buy a license

Why a Volume Licensing Agreement? Pricing Advantages A range of offerings Predictable cost options based on customer’s buying what they need, with volume discounts A choice of programs based on considerations such as size and types of business, payment structure, ownership of software, or standardizations preferences Additional use rights Software Assurance Greater deployment options including reimaging rights, virtual and roaming use rights, cross-language use rights and additional productivity use rights A host of benefits including rights to new product versions, support, training, tools and planning services to support Microsoftware and cloud services

Benefitting from Standardization Standardize IT and help reduce management and support costs, while providing additional pricing advantages beyond your typical volume pricing levels with:

Volume Licensing Programs Non. Perpetual Fewer than 250 Devices Open License Open Value SA SA More than 250 Devices or Users optional Select Plus SA optional Enterprise Agreement SA included Enterprise Agreement Subscription Options SA included Open Value Company Wide SA included Open Value Subscription SA included

Volume Licensing Programs Medium and Large Organizations Microsoft Business & Services Agreement Program Level Purchasing Level Select Plus Agreement Enterprise Agreement Lead Affiliate Enterprise Enrollment** Affiliate Enrollment for Application Platform Affiliate Enrollment for Core Infrastructure** * As of July 2011, new Select agreements were no longer available to the Microsoft channel and customers ** Subscription option available Note: Open Value and Open License options are also available and are designed for organizations with fewer than 250 devices

Software Assurance and Volume Licensing Software Assurance helps customers with their changing IT, deployment, and support needs with 24 x 7 support, deployment planning services, end-user and technical training, and the latest Microsoftware releases, along with unique technologies and extended use rights to enable more flexible deployment, device and user options.

Software Assurance Benefits Overview Plan New Product Versions Deploy Services Spread Payments Planning Services Step-Up Licensing Training Vouchers for IT Training E-Learning for End Users Use System Center Advisor MDOP: Desktop Management 24 x 7 Problem Resolution Support Training Vouchers for IT Training Tech. Net E-Learning for End Users Office Home Use Program Extended Hot. Fix Support Cold Back-ups for Disaster Recovery Office Home Use Program 24 x 7 Problem Resolution Support Tech. Net Enterprise Source Licensing Technologies License Mobility Windows Thin PC Windows 7 Enterprise Windows Virtual Desktop Access MDOP: Deployment Tools Office Multi-Language Pack Office Roaming Use Rights

Perpetual vs. Non-Perpetual Licenses Perpetual licenses Simply means that once you have purchased and paid for the license, you have the rights to use the software for as long as you wish. Non-perpetual licenses More commonly associated with subscription programs; grants you the rights to use the software for as long as you maintain your subscription(s).

Open License Any 5 licenses to begin agreement Software Assurance optional 2 year agreement Upfront payment

Open Value 5 Licenses to qualify Perpetual licenses Software Assurance included 3 Year Agreement Upfront or spread annual payments Company-wide option (5 desktops to qualify)

Open Value Subscription 5 Desktops to qualify Non-perpetual licenses Software Assurance included Flexibility to adjust volume Spread annual payments Organization-wide standardization

Select Plus 250+ desktops Perpetual licenses Aggregates orders for automatic Volume Pricing Software Assurance is an option Non-Expiring Terms

Enterprise Agreement Best overall pricing based on organization size Software Assurance is included Flexibility to transition to cloud services at your own pace Enrollment options deliver solution-focused technology suites at attractive prices Perpetual Licenses ; Non-Perpetual Subscription program options available 3 year agreement with Annual Payments and Reconciliation (True-up) Process

Integrating cloud services within the EA EA: Licensing flexibility for the cloud EA Fundamentals: No changes for on-premises Transition to cloud services at your own pace Move users back and forth between on-premises & cloud services Match and adjust cloud service plans to meet user needs Easily add and adjust new cloud users above your EA commitment Move application server workloads to and from the cloud Integrating Cloud Services

EA and Select Plus Comparison EA Agreement Term Three-year term Software Assurance included Select Plus Evergreen Purchase with or without Software Assurance Purchase Model Enterprise-wide commitment to at least one Enterprise Product, and/or Enterprise Online Service. Additional Products available a-la carte Transactional a-la carte model Price Level based on Organization Size Price Level based on Purchasing Volumes Discounts Volume Price Levels A-D Enterprise-Wide Discount on Enterprise Products Platform Discount eligibility Enrollment Discounts Price Levels A-D

What are Enrollments? Enrollments help organizations license solution-focused technology suites of Microsoft’s most popular application and infrastructure products. They can be a very cost-effective way to purchase software and solutions to address key organizational objectives, like building a secure and well managed data center or helping your IT staff build, manage and maintain line-of-business applications.

Enterprise Enrollment Standardize on the familiar Microsoft tools you use regularly and enjoy additional pricing advantages while reducing user management and support costs. Enterprise CAL Suite Core CAL Suite

Enterprise Products On-Premises Enterprise Enrollment – “Enterprise Products” Office Server CALs Office Professional Plus 2010 Enterprise CAL Suite Word Excel Power. Point Outlook with Business Contact Management One. Note Word Web App Excel Web App Power. Point Web App One. Note Web App Publisher Access Info. Path Share. Point Workspace Lync Exchange Server Enterprise Share. Point Server Enterprise Lync Server Enterprise System Center Client Management Suite Forefront Protection Suite and Forefront Unified Access Gateway Windows Server Active Directory Rights Management Core CAL Suite Exchange Server Standard Share. Point Server Standard Lync Server Standard System Center Configuration Manager Forefront Endpoint Protection Enterprise Online Services Windows Server Standard Office 365 E 1, E 2 and E 3 Plans* Office Professional Plus Subscription Exchange Online Share. Point Online Lync Online * Note a combination of Enterprise Products and Enterprise Online Services may be used to meet the Enterprise-wide purchase requirements. See the Microsoft Product List for the most accurate listing of Enterprise Products and Enterprise Online Services. Windows OS Windows 7 Enterprise Direct Access Bit. Locker & Bit. Locker to Go Branch. Cache Enterprise Search App. Locker Multi-lingual Interface VDI Enhancements Subsystem for UNIX-based Apps Windows w/MDOP Application Virtualization MS Enterprise Desktop Virtualization Advanced Group Policy Management Diagnostic & Recovery Toolset Bit. Locker Administration and Monitoring Asset Inventory Management Windows VDA Windows Intune

CAL Suites Enterprise CAL Suite Foundation for Business Unified Communications Collaboration Enterprise Content Management Enterprise Search Business Intelligence Foundation for I. T. Desktop and Device Management Access Management Incident and Change Management Data Protection and Recovery Security

Enterprise CAL Suite - Core Capabilities Share. Point • Business Intelligence: Access the right information to put strategy in action and enable accountability • Enterprise Search: Find, explore, and connect to information and people. • Business Communities: Collaborate in groups, share knowledge and ideas, connect with colleagues, and find information and experts naturally. Unified Communications • Archiving: Lower costs of implementing archiving policy with built-in functionality. Improve legal discovery with multi-mailbox search. • Information Protection: Automatically safeguard sensitive email with Rights Management Services. • Unified Conferencing: Enhanced audio, video and web conferencing experience for simple collaboration Forefront • Secure Collaboration: More secure access to collaboration tools. • Secure Messaging: Improved email anti-virus and anti-spam in the cloud or on premise System Center • Data Protection: Backup data on XP, Vista, and Windows 7 clients. • Incident, Problem, and Change Management: Reduce support costs and increase Helpdesk responsiveness

Core CAL Suite Core CAL delivers essential capabilities with Lync and Forefront products IM/Presence, PC-to-PC Voice & Video Antivirus And Antimalware Protection

Core CAL Customer Benefits Essential Capabilities for Users Lync “lights up” Exchange, Share. Point, and the Office client with IM and Presence. Forefront Endpoint Protection (FEP) delivers antivirus protection and device management from a single console. Improved Value for Customers with Software Assurance Active Software Assurance automatically provides rights to new capabilities at no extra cost until renewal. Customers with active SA never pay for Lync Std. CAL License. Simplifies Cloud Transition Flexibly combine on-premises CAL Suites with Office 365 and Windows Intune.

Cloud Services available through Volume Licensing

Choosing the Right Licensing Program for Cloud Services The Enterprise Agreement is recommended for organizations with 250 or more devices or users Microsoft Online Subscription Program (MOSP) Microsoft Enterprise Agreement (EA) • Best overall pricing & on-premises license discounts • Sales and support through Microsoft and partner 1: 1 team and systems • Single company-wide agreement for cloud services, on-premises, enrollments and additional products • • Integrated invoicing • 3 year agreement Requires 250 or more users or devices • Standard, non-negotiable monthly subscription price with monthly payments via credit card or invoice • Purchase transaction completed online • Phone and online support (varies by selected service plan) • • Suitable for 5 or more users Subscription term length varies depending upon cloud services chosen

EA and EA Subscription: Comparing the Two Options The Enterprise Agreement has two options with different benefits Microsoft Enterprise Agreement (EA) • Licenses are purchased and owned. • Increase license quantities for changes in workforce. Reconcile once yearly. • Single company-wide commitment determines minimum license requirements and SA payments over life of EA. • Lower costs when in renewal situation after 3 or more years, and only paying for SA on existing Licenses. • Full benefits of Software Assurance. Microsoft Enterprise Subscription Agreement (EAS) • • Licenses are subscription. • Software usage and rights end when subscription ends. • Buy-out option to acquire licenses at end of EA term. • Lower initial costs over first 3 years compared to a net-new EA. • Full benefits of Software Assurance. Increase or decrease subscription quantities for fluctuations in workforce. Reconcile once yearly.

Keeping Licensing Current Buying Ad hoc Through Software Assurance Via Online Services

Programs for all customer types Open Value Select Plus Campus/ School EA Academic Charity Commercial Government ** * * Open Charity offered in certain countries only ** Open Value Government not in all countries

Volume Licensing Resources for Customers www. microsoft. com/licensing/ has licensing terms, conditions, and supplemental information relevant to using products licensed through Microsoft Volume Licensing programs, where you can find the following: Microsoft Product List: Microsoft Product Use Rights: Volume Licensing Support Documents: Microsoft Technical Limitations: Worldwide Contact Information: In addition, new topics are added regularly, and each document is available for download. You can find the licensing briefs at http: //www. microsoft. com/licensing/about-licensing/volume-licensing-briefs. aspx.