SOCIETY NAME Annual General Meeting Opening Remarks Report

[SOCIETY NAME] Annual General Meeting § Opening Remarks § Report by the Directors § Financial Statements § Election of Directors § Special Resolutions § Adjournment § Discussion Period

Opening Remarks § Chair: [NAME] § Appointment of Secretary: [NAME] § Notice of Meeting: [DATE] § Quorum: 5 members present

Report of the Directors to the members

2014 Memorandum of Understanding Regional and Local Engagement Primary Objective: Strengthen relationships between health authority leaders and physicians practising in their facilities and programs

Commitments 6 health authority CEOs committed to consult and engage with medical staff on regional and local issues Responsibility of the medical staff to ensure we are ready and able to respond to consultation

Year in Review § Agreed to participate in facility engagement work § Established a non-profit society and representative Working Group to make decisions § [INSERT ACCOMPLISHMENTS]

Lessons Learned § Projects were a great way to get started and gain some wins § Not all physicians will be engaged through project work and other forms of engagement are needed § The conditions needed for successful projects

Priorities for the Year Ahead § Build relationships and strengthen MSA § Engage in respectful dialogue to build trust between MSA and health authority leadership § Work with health authority leadership to identify communication platforms and channels § Create process to identify and prioritize of issues and strategize based on identified priorities § MSA and health authority leadership co-supporting initiatives and projects to address issues

Motion The Report of the Directors of the association be taken as read and accepted

Financial Statements

Motion The reading of the financial statements be waived and that they be accepted

Thank you [NAME]

Election of Directors Pursuant to the bylaws of the society, the individuals elected as officers of the MSA, at the MSA AGM on [DATE] are to be appointed as directors of the society for a concurrent term. MSA officers:

Election of Additional Directors NOTE: OPTIONAL IF OTHER INDIVIDUALS NOT ON MSA EXECTUIVE ARE TO BE APPOINTED. YOU CAN HAVE A MIX OF MSA EXECUTIVES/NON MSA EXECUTIVES TO GET TO THE MINIMUM NUMBER OF DIRECTORS (e. g. , 3 MSA exec and an additional director, 2 MSA exec and an additional director, 1 MSA exec and 2 additional directors, etc. ) Pursuant to the bylaws of the society, the following individuals are to be appointed as directors of the society: Name and Office:

Motion The members confirm and ratify the appointment of [NAME] as director of the society to hold office beginning [DATE].

Nominations from the Floor

Motion The number of directors of the society be set at [NUMBER OF DIRECTORS]

Motion The number of directors of the society be set at [NUMBER OF DIRECTORS]

Motion The members appoint [NAME] as director of the society to hold office beginning [DATE].

Welcome [NAME]

Special Resolution Amendments to the constitution and bylaws to support the changes to the Societies Act which came in to effect on 28 November 2016.

Motion The special resolutions of the society be taken as read and accepted

Motion for Adjournment

Discussion Period

Discussion Period 1. Everyone gets a chance to speak and contribute (keep your ego in check) 2. Stay mentally present – focus on this opportunity 3. Avoid sidebar conversations 4. Don’t interrupt or use “…. yes, but…” Please use “…. yes, and…. ” instead 5. Listen with an open mind 6. Think big first – what would you like to see? – before narrowing down into practicalities

Discussion Period 1. What can the MSA do for you? 2. What issues are important to you as the medical staff at [NAME] Hospital? 3. What are the opportunities and barriers to engagement at [NAME] Hospital?

Example Distribution of the MSA priorities All ideas were logically grouped into five themes and organized based on percent of total vote: Wellness and Team Care (53%) Representation and Communication (20%) The Role of the MSA (17%) Standards of Patient Care (6%) MSA Meetings (4%)

Discussion Period 1. What can the MSA do for you? 2. What issues are important to you as the medical staff at [NAME] Hospital? 3. What are the opportunities and barriers to engagement at [NAME] Hospital?