Sobek for Curators and Collection Managers Training Three
Sobek for Curators and Collection Managers Training Three: Quality Control and Serial Hierarchy Mark Sullivan December 2013 University of Florida George A. Smathers Libraries Sobek image created by Jeff Dahl and is shared under the GNU Public License
Sobek for Curators and Collection Managers Training Series 1. Introduction to Sobek. CM's Capabilities – http: //www. youtube. com/user/sobekcm 2. Submitting and Editing Resource Files and Metadata – Recording will be made available soon
Sobek for Curators and Collection Managers Training Series 3. QC Online and Serial Hierarchy – Webinars • Thursday, December 5 th, 10: 00 AM - 12: 00 PM • Friday, December 13 th, 10: 00 AM – 12: 00 PM 4. Curator Tools – Thursday, December 12 th, 10: 00 AM - 12: 00 PM, LW 211 – Webinars • Tuesday, December 17 th, 10: 00 AM - 12: 00 PM • Thursday, December 19 th, 10: 00 AM – 12: 00 PM
Agenda 1) Structural Metadata Theory a) b) c) d) Table of Contents Files Pages Divisions 2) Structural Metadata in Sobek. CM packages 3) Quality Control Tool 4) Serial Hierarchy
Structural Metadata Theory
Structural Metadata Theory
Structural Metadata Theory
Structural Metadata Theory • Hierarchy of Item (with page images) 1. Divisions (or Chapters) 2. Pages 3. Files (on physical media)
Structural Metadata Theory • Division – Elements: 1. Types ( chapter, front cover, etc. . ) 2. Label ( name of chapter, etc. . ) – Contains child divisions and/or pages – Does not contain files* * This is not necessarily true of ALL systems, but certainly the Sobek. CM system.
Structural Metadata Theory • Page – Specialized division – Elements: 1. Type ( always equals page ) 2. Label ( Page 2, Plate 4, Image 5, etc. . ) – Contains a collection of files which share a similar root* * This is not necessarily true of ALL systems, but certainly the Sobek. CM system.
Structural Metadata Theory • File – Maps to a single file in a networked system – Elements: 1. Filename 2. ID 3. Checksum – Following files have similar root • • • 00001. jpg 00001. jp 2 00001. tif 00001. txt 00001 thm. jpg
Structural Metadata Theory • Numbering Files Page Imaged Good Filename First page of document (or cover) 00001. tif Second page scanned 00002. tif Third page scanned 00003. tif ……. Ninth page scanned 00009. tif Tenth page scanned 00010. tif Eleventh page scanned 00011. tif
Structural Metadata Theory • Numbering Files – DO NOT…. Page Imaged Incorrect Filenaming First page of document (or cover) Image 1. tif Second page scanned Image 2. tif Third page scanned Image 3. tif ……. Ninth page scanned Image 9. tif Tenth page scanned Image 10. tif Eleventh page scanned Image 11. Tif
Structural Metadata Theory • Numbering Files – DO NOT…. Image 1. tif Image 10. tif Image 11. tif Image 2. tif Image 3. tif …. Image 9. tif
Structural Metadata Theory • Numbering Files Page Imaged Good Filename First page of document (or cover) Tribulations_00001. tif Second page scanned Tribulations_00002. tif Third page scanned Tribulations_00003. tif ……. Ninth page scanned Tribulations_00009. tif Tenth page scanned Tribulations_00010. tif Eleventh page scanned Tribulations_00011. tif
Structural Metadata Theory
Structural Metadata Theory • Elephants in Nature – Species • African • Asian – Diets • Vegetarian Diets • Carnivorous Diets
Structural Metadata Theory • Elephants in Nature (division) – Species (division) • African (division) • Asian (division) – Diets (division) • Vegetarian Diets (division) • Carnivorous Diets (division)
Structural Metadata Theory • Elephants in Nature – Species • African – Page 112 (page) – Page 113 (page) • Asian – Page 114 (page) – Illustration (page) – Diets
Structural Metadata Theory • Elephants in Nature (division) – Species (division) • African (division) – Page 112 (page) – Page 113 (page) • Asian (division) – Page 114 (page) – Illustration (page) – Diets (division)
Structural Metadata Theory • Elephants in Nature – Species • African – Page 112 » 00112. jpg (file) » 00112. jp 2 (file) » 00112. txt (file) » 00112 thm. jpg (file) – Page 113 » 00113. jpg (file) » 00113. jp 2 (file) » 00113. txt (file) » 00113 thm. jpg (file) • Asian
Structural Metadata Theory • Elephants in Nature (division) – Species (division) • African (division) – Page 112 (page) » 00112. jpg (file) » 00112. jp 2 (file) » 00112. txt (file) » 00112 thm. jpg (file) – Page 113 (page) » 00113. jpg (file) » 00113. jp 2 (file) » 00113. txt (file) » 00113 thm. jpg (file) • Asian (division)
Structural Metadata in Sobek. CM Resources
Metadata Architecture METS Wrapper MODS (or MARC, DC) VRA Core Darwin Core Additional custom metadata etc. .
METS • • Metadata Encoding & Transmission Standard by Library of Congress (2001) Wrapper standard that accepts any XML schemas Contains – Information about the METS file in the mets. Header – Bibliographic data in the dmd. Sec section(s) – Administrative information (technical, rights, etc. . ) in the amd. Sec section(s) – List of all files grouped by type in the file. Sec section – Divisions/pages (i. e. , table of contents) in the struct. Map section
METS • • Metadata Encoding & Transmission Standard by Library of Congress (2001) Wrapper standard that accepts any XML schemas Contains – Information about the METS file in the mets. Header – Bibliographic data in the dmd. Sec section(s) – Administrative information (technical, rights, etc. . ) in the amd. Sec section(s) – List of all files grouped by type in the file. Sec section – Divisions/pages (i. e. , table of contents) in the struct. Map section
Structural Metadata Example 1 http: //ufdc. ufl. edu/UF 00001660/00001
Structural Metadata Example 2 http: //ufdc. ufl. edu/UF 00023488/00001
Structural Metadata Example 2
Structural Metadata Example 2
Structural Metadata Example 2
Quality Control Tool
Quality Control Tool • Allows user to: – Visually create structural metadata – Create and name divisions/chapters – Name the pages – Swap pages – Upload new page images – Delete page images
Quality Control Tool • Online tool replacing old windows applications – d. LOC Toolkit – DLC Toolbox • Currently in beta release • Must be logged in and have rights over that item
Quality Control Tool
Serial Hierarchy
Serial Hierarchy • Examples: – Amigoe di Curacao ( http: //www. dloc. com/UF 00101447 ) – Spizaetus ( http: //dloc. com/UF 00100958/00001 ) – Aerial Photographs • http: //ufdc. ufl. edu/maps/results/? t=dade aerial • http: //ufdc. ufl. edu/UF 00071738/00020 – Sanborn Maps • http: //ufdc. ufl. edu/sanborn/results/? t="Dade County"&f=SP • http: //ufdc. ufl. edu/UF 00074201/00003 – Martin Rikli Scrapbooks ( http: //ufdc. ufl. edu/l/UF 00093439 )
Serial Hierarchy • Titles – Identified by Bib. ID ( Bibliographic Identifier ) – Alternatively, “Item Group” • Items – Identified by Bib. ID : VID ( Volume Identifier ) – Alternatively, “Volume” or “Issue” – Metadata files associated at the item level
Serial Hierarchy
Serial Hierarchy • Titles – Identified by Bib. ID ( Bibliographic Identifier ) – Alternatively, “Item Group” • Hierarchy • Items – Identified by Bib. ID : VID ( Volume Identifier ) – Alternatively, “Volume” or “Issue” – Metadata files associated at the item level
Serial Hierarchy • Titles • Hierarchy – Up to five levels supported by system (3 by UI by default) – Each level has: • Display text • Display order • Items
Serial Hierarchy • Create while adding a new item to an existing title • Edit for an item in the Edit Behaviors screen • Edit all of the serial hierarchies for a title at the same time
Serial Hierarchy • Create while adding a new item to an existing title • Edit for an item in the Edit Behaviors screen • Edit all of the serial hierarchies for a title at the same time
Serial Hierarchy
Serial Hierarchy • Create while adding a new item to an existing title • Edit for an item in the Edit Behaviors screen • Edit all of the serial hierarchies for a title at the same time
Serial Hierarchy • Create while adding a new item to an existing title • Edit for an item in the Edit Behaviors screen • Edit all of the serial hierarchies for a title at the same time
Complete Item Hierarchy • • Files Pages Divisions Item Serial Hierarchy Volumes Aggregation Hierarchy
Questions?
FOR MORE INFO: Mark Sullivan marsull@uflib. ufl. edu Sobek. CM Discussion Group: https: //groups. google. com/forum/ #!forum/sobekcm-discuss
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