SNMA Region V PreAMEC Conference Call April 6

SNMA Region V Pre-AMEC Conference Call April 6, 2014 8: 00 pm Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Region V Indiana Michigan Ohio

AMEC 2014 • April 16 -20, 2014 • Washington, DC • 50 Years, One Mission: Diversifying the Face of Medicine 10 More Days!! Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Contact List • Please sign up on AMEC Contact List form • Keep up-to-date on last minute changes • Room changes, Region pre-games, etc. • It will be published and sent to attendees, you have the options to opt in or out when you fill out the form. • Fill out the form my Friday April 11 • https: //docs. google. com/forms/d/1 j. LM 6 Ur. R 6 Vx. PX 9_TYMm. YM 5 SS 8 HZC 4 k. JUjf. Ou 0 G 4 s. R 7 MQ/viewform Region V Indiana Michigan Ohio

AMEC Schedule • Schedule sent out (in Google. Drive Folder)/attached to email Special Events • National Advocacy Forum • April 16 -17 • AMEC 2014 Community Service Event “The Urban Garden and Community Health Fair” • Wednesday April 16 (4: 00 -7: 00 pm) • Specialty Breakfast and Receptions • Fri & Sat, April 18 & 19 (7: 30 -9: 00 AM & 7: 30 -9: 00 PM) Region V Indiana Michigan Ohio

AMEC Schedule Ceremonial Events • President’s Luncheon and Installation Ceremony (Medical Students) • Friday April 18 (12: 00 PM) • Pre-Medical Forum Luncheon (Pre-Med Students) • Saturday, April 19 (12: 30 -2: 30 PM) • Board of Directors Banquet (Everyone) • Saturday, April 19 (7: 00 PM) *Thursday dinner provided by Region V Indiana Michigan Ohio

AMEC Schedule Business Sessions • House of Delegate Meetings • Thursday, April 17 • 4: 00 -5: 00 PM (Delegate Cert/HOD reference Session) • 5: 00 -7: 00 PM • Friday, April 18 • 7: 00 -8: 00 AM (Delegate Certification) • 8: 00 AM-12: 00 PM • 6: 00 -7: 00 PM (HOD Voting) • Saturday, April 19 • 8: 00 -11: 00 AM • 1: 00 -3: 00 PM Region V Indiana Michigan Ohio

AMEC Schedule • • Business Sessions Regional Business Meetings • Thursday, April 17 • 7: 00 -9: 00 PM • Friday, April 18 • 4: 00 -6: 00 PM Transition Meetings: Chapter Presidents, Chapter Treasurers, MAPS Officers • Saturday, April 20 (5: 00 -6: 00 PM) National Candidates Briefing Session • Thursday, April 17 (8: 00 -9: 00 AM) Transition Meeting: National Committee & Regional Directors • Saturday, April 19 4: 00 -5: 00 PM Region V Indiana Michigan Ohio

AMEC Schedule Workshops • Tracks • General Session Workshop Track • Medical Student Education Workshop Track • Premedical Forum Track • 4 th Year and Beyond Educational Workshop Track • Pre-Medical Advisor Workshop Track • Alumni Track Exhibitor Fair Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Regional Business Meeting • Thursday, April 17, 2014, 7: 00 PM-9: 00 PM • National Candidate Speeches (7 -8 pm) • Approval of Agenda • Welcome • Introduction of the Regional Board • Regional Chant • Regional Conference Presentation • Vote on Date • Regional Leadership Institute and Picnic Presentation • Vote on Dates Region V Indiana Michigan Ohio

Regional Business Meeting • Friday, April 18, 2014, 4: 00 PM-6: 00 PM • Regional Board Reports • 2 min per report • Regional Elections & Voting • 2 min Speech, 2 min questions, 2 min discussion, 1 min vote • Regional Award Nominee Presentations • Announcements Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Regional Officer Elections • Available positions (2014 -2015): • Assistant Regional Director • Christen Johnson • Jasmin Scott • Regional Treasurer • Nelroy Jones • Regional Secretary • Christopher Hyppolite • Regional MAPS Liaison • Comfort Elumogo • Martha Dua-Awereh Region V Indiana Michigan Ohio

Regional Officer Elections • Available positions (2014 -2015): • Regional Community Service Liaison • Vacant • Regional Political Action Liaison • Mary Akinbobola • Regional Parliamentarian • Vacant • Regional Webmaster • Abner Murray • Regional Pre-Medical Representative • Appointed (Undergraduate Position) Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Regional Awards • • • Region V Supreme SNMA Chapter of the year Region V MAPS Chapter of the Year Region V SNMA Chapter President of the Year* Region V MAPS Chapter President of the Year* Region V SNMA Member of the Year* Region V MAPS Member of the Year* *Send in nominations to region 5 director@snma. org by April 8 th @ 11: 59 PM with a brief description of why this SNMA member deserved to be receive the award Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Introduction to the SNMA House of Delegates (Adapted from the Constitution & Policies and Procedures Manual of the SNMA) An official presentation of the Student National Medical Association Board approved June 2006 Revised September 2007 Next

Pay close attention! • This training module is one of the most important in the SNMA • It is meant to provide a brief, but informative introduction to the House of Delegates to prepare all SNMA members to conduct SNMA business at the National Convention • It is suggested that Chapter Presidents present this module to their chapters in February of each year • Let’s begin! Next

Topics to be discussed • • What is the HOD? Make-up of HOD Delegate Eligibility Purpose of Meeting HOD Function HOD Meetings Officer Reports Delegate Responsibility • Meeting Attendance • Resolutions • Constitutional Amendments • VV ootn ingg • HOD Sessions and Schedule • Making HOD Meetings Efficient • HOD Quiz Next

What is the HOD? • The House of Delegates is the highest governing body of the SNMA • Meets once yearly at the National Convention during the Annual Medical Education Conference • The National Convention is the largest and most important business meeting of the SNMA Back to topics Next

Who makes up the HOD? • Delegates from each Chapter reflect the Active members in their respective chapters • So, SNMA’s future is largely dependent on and governed by its members! Back to topics Next

Who is a Delegate? • Only Active Members of SNMA qualify to complete the delegate certification process – Must have paid national dues • The Delegate apportionment formula is determined by the Board of Directors and publicly announced on or before January 15 th of each year – This will determine the number of possible votes for each chapter • Delegate apportionment will reflect the numbers of dues-paid Active Members per chapter as of February 1 prior to the National Convention Back to topics Next

Why does the HOD meet? • As a non-profit business, the SNMA is required to have at least one business meeting annually • The HOD is the only opportunity for SNMA chapters and members to determine the direction of the organization • The HOD is able to assess where the SNMA is and decide where it will go • HOD decisions are what keep the SNMA in existence so that the organization can continue to serve its members and communities • Every single member is responsible for SNMA’s future Back to topics Next

Why does the HOD meet? 5 -minute discussion • The National Convention referred only to the convening of the HOD to conduct SNMA business and fulfill the non-profit requirement • In later years, SNMA built a conference (Annual Medical Education Conference) of workshops around the National Convention • At times, members must be willing to sacrifice attendance at workshops going on during the HOD session so that the future of SNMA can be determined (What are your thoughts on this? ) Back to topics Next

What does the HOD do? • Transacts the business of the SNMA not otherwise specifically provided for in the Constitution and Bylaws • Considers for approval all decisions made by the BOD throughout the year • Elects the Executive Officers – President-Elect – Vice President – Treasurer – Parliamentarian – Professional Board Members – Pre-medical Board Member – Speaker of the House • Receives and acts upon the reports and recommendations of the Board of Directors, Committees and officials of the SNMA Back to topics Next

HOD Meetings • Speaker of the House is elected at the National Convention by the House and serves as Chairperson of the House during the National Convention one year later • Meetings are run according to Robert’s Rules of Order and Parliamentarian Procedure – Know and practice Robert’s Rules!!! • May meet in open or closed sessions • Open sessions may be attended only by Active or Associate Members and invited guests • Closed sessions are attended only by Delegates Back to topics Next

Read Officer Reports • All members should read BOD officer reports throughout the year! – Each chapter President should receive this information from their Regional Directors and pass it on to their members • Officially, all end-of-year reports to be considered for business in the House of Delegates must be submitted in written form to the Regional Directors no later than 14 days prior to the opening session of the House of Delegates at the National Convention Back to topics Next

What is my responsibility as a Delegate? • Be knowledgeable of SNMA business – Read reports, minutes, and the Constitution before attending HOD sessions • Attend all sessions of the House • Engage in debate during closed sessions • Cast ballots on matters of business before the House • Identify a proxy for voting if you must leave or cannot attend a session • Be able to use Robert’s Rules Back to topics Next

Your attendance at HOD • “Quorum” is the number of Delegates the House needs to have present in order to transact business • Without quorum – HOD sessions cannot begin and business will not be conducted – The only business we can transact is to adjourn • If you are late, business runs later Back to topics Next

What is a resolution? • A resolution is the vehicle through which the House of Delegates or the Board of Directors establishes SNMA policies and regulations. • Essentially, resolution=question=motion, except resolutions must be submitted in writing. • Proposed resolutions may only be submitted by Active Members of SNMA, and at any time for consideration by the Board of Directors. Back to topics Next

What is a resolution? • In order to be considered by the House of Delegates, proposed resolutions should be submitted to the National Headquarters at any time up to December 15 th prior to the National Convention. • The House of Delegates reserves the right to consider emergency resolutions provided that such proposals are submitted at least 60 days in advance of the National Convention. Back to topics Next

Constitutional Amendments • All modifications to the Constitution must be approved by the HOD • In order to be considered by the House of Delegates, proposed amendments should be submitted to National Headquarters no later than two (2) weeks prior to the meeting of the BOD at least eight (8) weeks prior to the annual meeting of the HOD Back to topics Next

Am I responsible for voting during HOD sessions? • Yes! If you are a Delegate, your vote determines: – – The flow of the HOD sessions Who will serve as Board officers The creation of new programs The future of the SNMA • So, make informed decisions • Know the consequences of your vote! – Your decisions can create or destroy opportunities for all members of SNMA Back to topics Next

How do I vote? • Each Delegate shall have 1 vote, and shall have the right to cast 2 proxy votes in all business before the House, or in its committees. This is a maximum of 3 cards per Delegate! • The yellow card is the Delegate’s vote. • The blue card is the proxy vote. • Voting for elections may be via handwritten, scantron, or electronic ballot Back to topics Next

HOD Sessions • A typical schedule of HOD sessions is as follows (may vary yearly): – Thursday afternoon • Board officer nominations open & close – Friday morning and afternoon • Candidate speeches and other business – Saturday morning and afternoon • Elections and other business – Saturday evening (Board of Directors Banquet) • YES! The banquet is considered the closing session of the HOD. It is a business meeting. • Election results are announced as the last order of business before the HOD officially adjourns • On occasion other HOD business is conducted during the banquet Back to topics Next

How can my chapter help to make HOD proceedings efficient? • • • Be informed SNMA members – It takes more than just paying dues to know and benefit from SNMA Come prepared to do business – Make a binder with reports, minutes, and the Constitution – Choose your delegates early and decide who will attend each session – Keep each other informed of what happened at different sessions, take notes – Stay focused Know how to use Robert’s Rules – Not knowing the rules of the House can slow things down and make business confusing Be on time – Business will start on time only when quorum is met Make informed decisions – Delegates’ votes largely determine how well and how long business will run Back to topics Next

HOD Quiz • What is the most important meeting of the SNMA? Answer • By what date must I become an Active member to count towards delegate apportionment? Answer • Who presides over the HOD? Answer • What is the responsibility of a Delegate? Answer • Why is quorum important? Answer • What are some impacts of voting? Answer • What event serves as the closing session of the HOD? Answer • How can I help make HOD efficient? Answer Back to topics Next

Congratulations! • You and your chapter members now have the basic knowledge necessary to partake in HOD proceedings • Remember, put SNMA first in all your decisions • Ask questions so that you are clear on the impact of your vote Back to topics

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

HOD Vote and Delegate Count Financial Chapter Members CWRU SOM 21 Indiana University SOM 19 MSU CHM 15 MSU COM 6 NEOMED 2 OSU COM 17 OUHCOM 21 UC COM 26 Uof. M MS 32 UOT COM&LS 6 Wayne State SOM 16 Wright State BSOM 16 Region V Indiana Votes 3 2 2 1 1 2 3 3 4 1 2 1 Michigan Min. Delegates 1 1 1 1 2 1 1 1 Ohio

HOD Delegates • Each chapter should decide ahead of time who will be the delegate for which time frames and record their names on the SNMA Region V HOD Assignment Spreadsheet: • https: //docs. google. com/a/case. edu/spreadsheets/d/1 dql. WVf. Hqt-c. XFIJGQqx-rgvh 6979 ZPye 3 yc. YGwr. W-Y/edit#gid=0 • Keep in my concurrent workshops • When switching with someone be sure to update them with highlights from the session you sat in on Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

HOD Workbook ( Highlights) • What’s in the HOD Workbook? • Message from the Speaker of the House • 2014 Elections Composite Summary • Intro from the 2014 -15 Chair of the BOD • Constitution • HOD Rules • Parliamentary Procedure • Amendments • Glossary of Standard Terms of Parliamentary Procedure • Robert’s Rules of Order Motions Chart • Official guide to Creating and Amending By. Laws and Drafting Resolutions • Executive Board Member Reports • Proposed Changes to the PPM • 2014 SNMA HOD Agenda Region V Indiana Michigan Ohio

HOD Workbook ( Highlights) • The HOD Workbook in the Google. Drive folder is only a draft. It is not complete. It’s missing some reports, etc. • As soon as I have the completed version it will be emailed out to Chapter Presidents and to everyone who has filled out the contact form (to be discussed). • If you will be a delegate for you chapter please be familiar with this document, it makes HOD move much quicker. Region V Indiana Michigan Ohio

HOD Workbook ( Highlights) 2014 SNMA HOUSE OF DELEGATES AGENDA (All Listed Times are Tentative) Thursday 5: 00 -7: 00 pm I. Call to Order a. Roll Call by Region 1 -10 II. Call for Quorum III. Welcome from Speaker IV. Approval of Agenda V. Parliamentary Procedure- National Parliamentarian VI. Clarification of New HOD Proxy Requirements VII. Approval of 2012 HOD Minutes VIII. HBCU medical schools annual reports- 2 Minutes Each Region V Indiana Michigan Ohio

HOD Workbook ( Highlights) 2014 SNMA HOUSE OF DELEGATES AGENDA (All Listed Times are Tentative) IX. Floor Nominations of National Officer Candidates a. President-Elect b. Vice President c. Pre-medical Board Members d. Professional Board Members e. Speaker of the House f. Parliamentarian g. Strategic Planning Council Members X. Recognition of new Chapters XI. Officer and Special Reports a. Premedical Board Member b. Vice-President c. President d. Treasurer* Region V Indiana Michigan Ohio

HOD Workbook ( Highlights) 2014 SNMA HOUSE OF DELEGATES AGENDA FRIDAY 8: 00 -12: 00 am & 6: 00 -7: 00 pm XII. Candidate Speeches XIII. New Business a. Hall of Heroes Nominations b. Approval of additions/amendments to PPM c. Tabled issues from last year d. 2013 -2014 Presidential Agenda e. Recommendations of the BOD* f. SPC XIV. SNMA White Coat Picture 5: 50 pm XV. Electronic Voting: National Officers/ Hall of Heroes XVI. Election results *indicates a closed Session Saturday 8: 00 am-11: 00 am, 1: 00 pm-3: 00 pm XVII. Continuation agenda item XVIII IVIII. Adjourn Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

National Elections • There are 6 applications for elected positions • We have no applications for secretary • There are 16 applications for National Committee Chairs Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Roberts Rules of Order • Important for us to know because: • It’s the way we conduct business at AMEC • We receive points for going up to the mic and the Region with the most points at the end receives a prize • We also receive points for being the first region to reach quorum, so BE ON TIME (EARLY) to all sessions Region V Indiana Michigan Ohio

Robert’s Rules of Order Presented by: Vince Alentado Revised by: Rodrick Stewart, National Parliamentarian 2013 -2014

Why Do We Use Parliamentary Procedure? • Parliamentary Procedure is Democracy in Action! • Ensures the rule of the majority while protecting the rights of the minority and absent • Allows for focused business to be taken up in an orderly, timely, and impartial manner

Types of Motions Main Motions Secondary Motions • Used to introduce new business (Member states, ”I move that. . . ”) • Takes precedence over nothing • can be made while the main motion is on the floor and before it has been voted upon

Secondary Motions • Subsidiary Motions: pertain to the main motion on the floor – e. g. : Lay on the table, previous question, limit debate, postpone definitely, refer, amend • Incidental Motions: relate to procedure and not directly to the question on the floor – e. g. : division, point of order, point of information, parliamentary inquiry • Privileged Motions: take precedence over all motions, are motions of an emergency nature, must be acted upon before any other business that is pending, do not relate to the motion on the floor, but to welfare of the entire group. – e. g. : adjourn, recess, question of privilege

Top 10 Basic Motions to Know Order of Making a Motion 1. Main Motion 2. Amendment 3. Refer 4. Postpone 5. Extend or Limit Debate 6. Close Debate 7. Table 8. Question of Privilege 9. Recess 10. Adjourn Order of Voting on a Motion

#1 MAIN MOTION • • Purpose – To introduce new business What to say – “I move that……” May you interrupt speaker? No Do you need a second? Yes Is it debatable? Yes Can it be amended? Yes What vote is needed? Majority

#2 AMEND A MOTION • • Purpose – To modify a motion What to say – “I move to amend the motion by…” May you interrupt speaker? No Do you need a second? Yes Is it debatable? Yes Can it be amended? Yes What vote is needed? Majority

#3 REFER • Purpose – To give closer study to something • What to say – “I move to refer the matter to committee” • May you interrupt speaker? No • Do you need a second? Yes • Is it debatable? Yes • Can it be amended? Yes • What vote is needed? Majority

#4 POSTPONE (definitely) • Purpose – To postpone discussion until a certain time • What to say – “I move to postpone discussion until…” • May you interrupt speaker? No • Do you need a second? Yes • Is it debatable? Yes • Can it be amended? Yes • What vote is needed? Majority

#5 EXTEND or LIMIT DEBATE • Purpose – To lengthen or shorten designated time for debate • What to say – “I move to extend debate by…. . ” or “I move to limit debate to…. ” • May you interrupt speaker? No • Do you need a second? Yes • Is it debatable? No • Can it be amended? No • What vote is needed? 2/3

#6 CLOSE DEBATE • • Purpose – To end debate and amendments What to say – “I move the previous question” May you interrupt speaker? No Do you need a second? Yes Is it debatable? No Can it be amended? No What vote is needed? 2/3

#7 TABLE • Purpose – To temporarily suspend discussion of an issue in order to take up more pressing business • What to say – “I move to table the motion” • May you interrupt speaker? No • Do you need a second? Yes • Is it debatable? No • Can it be amended? No • What vote is needed? Majority

#8 QUESTION of PRIVILEGE • Purpose – To make a request concerning the rights and privileges of the assembly (ie. complaints about noise, temperature) • What to say – “I rise to question of privilege” • May you interrupt speaker? Yes • Do you need a second? No • Is it debatable? No • Can it be amended? No • What vote is needed? No vote - outcome determined by chair

# 9 RECESS • • Purpose – To call an intermission What to say – “I move to recess for…. . ” May you interrupt speaker? No Do you need a second? Yes Is it debatable? No Can it be amended? Yes What vote is needed? Majority

#10 ADJOURN • • Purpose – To end meeting What to say – “I move that we adjourn” May you interrupt speaker? No Do you need a second? Yes Is it debatable? No Can it be amended? No What vote is needed? Majority

Other Motions to Know • Point of Information –To request information • Point of Order – To protest breach of rules or conduct • Division of the Question- To request that a motion be split into two or more parts so that each may stand on its own • Division of the House – To request verification of a voice vote • Informal Consideration – To allow members to speak in an informal setting after a motion is adopted v Note: For each of these incidental motions, a speaker may be interrupted and no second, amendments, debate or vote are in order.

Presenting a Motion • Obtain the Floor – Wait until the last speaker is finished – Rise and address the chair. “Mr. or Madame Chairman” – Give your name and region. The chair will recognize you by repeating it. • Make Your Motion – Speak clearly and concisely – State your motion affirmatively – “I move to…. . ” • Wait for a Second • Chair restates the motion, placing it on the floor for debate

Debating a Motion • Begin by stating which side of the issue you are on (ex. I will be speaking for the motion. ) • Mover is allowed to speak first and last • Mover is not allowed to speak against his/her motion at anytime during the course of debate • Each speaker may speak twice on an issue

Amending a Motion • Four ways to amend a motion – – Insert words within motion Add words at the end of a motion Strike out words Strike out and insert words • Amendment must be directly related to the motion being considered • Primary and secondary amendments are allowed; tertiary amendments are not allowed

Other types of Amendments • Friendly amendments - Wording that enhances and strengthens the original motion. When such a change is proposed and no one objects, the amendment is adopted by general consent. • Hostile amendments - Gives a very different meaning to a motion. The amendment may defeat the intent of the main motion. These orders are generally out of order

Voting on a Motion • A quorum must be present for voting to take place • A member does not have to vote (abstain) • Outcome determined by number of people voting not number present (*abstentions do not affect quorum) • It is the responsibility of the members to ensure that the announced result represents the way the members voted • Vote is usually taken by voice, but may be taken by show of hands, roll call, ballot, or general consent if the chair sees fit or if a motion comes from the floor

Voting Definitions • Quorum – Number of voting delegates present • Majority - > than half of voting members in support of a motion • 2/3 vote: >than or = 2/3 of votes cast in favor to adopt an amendment or motion

For your Reference • http: //www. youtube. com/watch? v=pj 8 b. Gc_8 AV 0&list=PL 4656 BE 245824 E 263 • http: //www. parlipro. org/faqs. htm

The End! • Acknowledgements: – Revised from “Parliamentary Procedure Workshop” by Michael Harrell, National Parliamentarian 2011 -2012 – This presentation was adapted from “The Basics” (Presented by Lionel Macintosh, Parliamentarian, SNMA Region VII, 2007)

The motions below are listed in order of precedence. A motion can be introduced if it is higher on the chart than the pending motion. § YOU WANT: YOU SAY: INTERRUPT? 2 ND? DEBATE? AMEND? VOTE? § 21 Close meeting I move to adjourn No Yes No No Majority § 20 Take break I move to recess for. . . No Yes Majority § 19 Register complaint I rise to a question of privilege Yes No None § 18 Make follow agenda I call for the orders of the day Yes No None § 17 Lay aside temporarily I move to lay the question on the No table Yes No No Majority § 16 Close debate I move the previous question No Yes No No 2/3

§ 15 Limit or extend debate I move that debate be limited to. . . No Yes 2/3 § 14 Postpone to a certain time I move to postpone the motion to. . . No Yes Yes Yes Majority Modify wording of I move to amend the motion by. . . No motion Yes Yes Majority § 11 Kill main motion I move that the motion No be postponed indefinitely Yes No Majority Bring business § 10 before assembly (a main motion) I move that [or "to"]. . . No Yes Yes Majority § 13 Refer to committee I move to refer the motion to. . . § 12

Incidental Motions - no order of precedence. Arise incidentally and are decided immediately. § YOU WANT: YOU SAY: INTERRUPT? 2 ND? DEBATE? AMEND? VOTE? Point of Order Yes No None I appeal from the Yes decision of the chair Yes Varies No Majority § 25 Suspend rules I move to suspend the No rules Yes No No 2/3 Avoid main motion § 26 altogether I object to consideration of question No No No 2/3 § 27 Divide motion I move to divide the No question Yes No Yes Majority § 29 Demand a rising vote Division Yes No None Parliamentary inquiry Yes No None § 23 Enforce rules § 24 § 33 Submit matter to assembly Parliamentary law question § 33 Request for information the Yes Point of information

Motions That Bring a Question Again Before the Assembly - no order of precedence. Introduce only when nothing else is pending. § YOU WANT: YOU SAY: INTERRUPT? 2 ND? DEBATE? AMEND? VOTE? § 34 Take matter from table I move to take from the table. . . No Yes No No Majority § 35 Cancel previous action I move to rescind. . . No Yes Yes 2/3 or Majority with notice § 37 Reconsider motion I move to reconsider. . . No Yes Varies No Majority

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Regional Chant • We need to come up with a song and lyrics • Suggestions? • Last year’s songs: • “Bandz a Make Her Dance” by Juicy J, 2 Chainz, Lil Wayne • “Pour It Up” by Rihanna • Last year’s lyrics: *clap* (Tune of Bandz a Make Her Dance) V can be so live, V can be so live All these hearts beating, yea we be saving lives (X 2) *Stop Clap* Ooohhhh, all we see is V, all we see is Region V (x 2) Throw it, throw it up, throw them Vs up. Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

RD (Regional Director) Party Friday April, 18 th 9: 00 pm-2: 30 am Red Carpet Entrance 3 outdoor Patios 2 Penthouses Spaces Tickets are $20 and must be purchases in advanced (Fundraiser for Regions) • I’ll be selling tickets at AMEC • • • Region V Indiana Michigan Ohio

Agenda q Roll Call q Approval of Agenda q Welcome q Contact List q AMEC Schedule q Regional Business Meeting Schedule q Regional Elections q Regional Awards q HOD Overview q Delegate Overview q HOD Workbook (Highlights) q National Elections Region V Indiana q Parliamentary Procedure q Regional Chant q RD Party q Announcements q New Business Michigan Ohio

Meeting Adjourned Region V Indiana Michigan Ohio

Region V Indiana Michigan Ohio

Region V Indiana Michigan Ohio