SMS based Poll Day Monitoring System Election Commission

SMS based Poll Day Monitoring System Election Commission of India

Objective : To track the various activities of poll day online on the website. It is an ‘Event based management system’ – from the time of dispatch till the time of deposition of election material after return of parties.

Why sms ? SMS is a very easy and convenient technology that can be used for a wide range of applications. Although it has the widest reach of all the mobile technologies today. Automatic sending of SMSs to the persons who are not reporting within scheduled/expected time limits. Automatic sending of SMSs to RO/AROs/SOs etc. on receipt of reports of events like violence etc. from polling booths, sector officers etc.

Information from the polling stations Pre poll Safe arrival of polling party at polling station. Mock poll conducted.

Information from the polling stations During poll Poll started. 9 am Report (Male, Female, Third Gender)count. 11 am Report (Male, Female, Third Gender)count. 1 pm Report (Male, Female, Third Gender)count. 3 pm Report (Male, Female, Third Gender)count. 5 pm Report (Male, Female, Third Gender)count. Voters in queue at the closure of poll. Exception reports Poll Interrupted due to EVM Non-Functioning. Poll interruption due to Law & Order problem. Poll interruption due to other Problem resolved

Information from the polling stations After poll Final voter turnout. Safe arrival of polling party at Record Room.

Process of SMS Gateway Services from NIC makes it easy to stay connected with all mobile service operators. We have a wide range of mobile communication solutions including Web SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective and covers almost all operators in the India.

Process of SMS based monitoring system Step 1: - Mobile Registration. RO (Returning officer) ARO (Assistant Returning officer) SO (Sector officer) PRO/PO (Presiding officer) Step 2: - Send Events & Time based reports. Reports by Presiding Officer/Polling Officer Reports by RO/ARO/SO (if PO does not carry mobile phone with them or Mobile Phone of PO, for some reasons beyond control, fails to send SMS)

SMS format SMS is designed in such a format the message received by the system(sms gateway) through the sender(RO/ARO/SO/PO) could be automatically interpreted and updated into the database. Keyword –’HP POLL’ - All sms format will start with this keyword. Example: - HP POLL <space> other part of the message.

Message to be sent on 9223166166– This is the virtual destination number

SMS format- Mobile registration For RO Date of Registration- P-2 day SMS syntax. HP<space>poll<space>State_code<space>Dist_no<space>Ac_no <space>RO<space>3 digit access code Eg. HP POLL S 08 02 020 RO 747 For ARO Date of Registration- P-2 day SMS syntax. HP<space>poll<space>State_code<space>Dist_no<space>Ac_no <space>ARO<space>3 digit access code Eg. HP POLL S 08 06 036 ARO 747

SMS format- Mobile registration For SO Date of Registration- P-2 day SMS syntax. HP<space>poll<space>State_code<space>Dist_no<space>Ac_no <space>SECTOR_NO <space> SO<space>3 digit access code Eg. HP POLL S 08 02 020 001 SO 747 For PO Date of Registration- P-2 day SMS syntax HP<space>poll<space>State_code<space>Dist_no<space>Ac_no <space>PS_NO <space>PO<space>3 digit access code Eg. HP POLL S 08 02 020 001 PO 747

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event • SMS syntax • Remarks e. g. Safe Arrival of Polling Party at Polling Station P-2/P-1 Day Immediately after reaching Polling Station HP<space>POLL<space> SAP- Polling Party Safely Arrived at the Polling station HP POLL SAP • Event • Date of Event • Time of Event Mock Poll and attendance of polling agents • SMS syntax • Remarks HP<space>POLL<space> MP<space>04 e. g. Poll Day Immediately after conduct of mock poll and before commencement of poll MP-Mock Poll Conducted, Last 2 digits stand for no. of Polling agents present. As per the example polling agents of 4 contesting candidates are present. HP POLL MP 04

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event • SMS syntax • E. g. • Remarks • Event • Date of Event • Time of Event • SMS syntax Poll Started Poll day Latest by 8: 00 am HP<space>POLL<space>PS HP POLL PS PS- Poll Started Report on 2 hourly (9 AM) Poll Day 9 AM HP<space>POLL<space>9 AM<space>Male, Female, Third Gender • E. g. HP POLL 9 AM 10, 02

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event • SMS syntax Report on 2 hourly (11 AM) • Event • Date of Event • Time of Event • SMS syntax Report on 2 hourly (1 PM) Poll day 11 AM HP<space>POLL<space>11 AM<space>Male, Female, Third Gender E. g. HP POLL 11 AM 20, 02 Poll Day 1 PM HP<space>POLL<space>1 PM<space>Male, Female, Third Gender • E. g. HP POLL 1 PM 30, 02

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event • SMS syntax Report on 2 hourly (3 PM) Eg. HP POLL 3 PM 40, 02 • Event • Date of Event • Time of Event • SMS syntax Report on 2 hourly(5 PM) Poll day 3 PM HP<space>POLL<space>3 PM<space>Male, Female, Third Gender Poll Day 5 PM HP<space>POLL<space>5 PM<space>Male, Female, Third Gender • Eg. HP POLL 5 PM 50, 02

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event • SMS syntax Remarks Voters in queue at the closure of poll Poll day Closure of poll HP<space>POLL<space> Q<space>10 Q – Stands for Voters in queue at the schedule time for end of poll. 3 digits stand(s) for total number of voters in queue E. g. HP POLL Q 10 • Event • Date of Event • Time of Event • SMS syntax Final Voter Turnout Eg. HP POLL VT 60, 50, 02 Poll Day After end of Poll HP<space>POLL<space>VT<space>Male, Female, Third Gender

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event Safe arrival of Polling Party at RC after end of Poll day Immediately after reaching RC • SMS syntax • Remarks HP<space>POLL<space> SARC – Stands for Safe arrival of Polling party at RC E. g. HP POLL SARC • Event. • Date of Event • Time of Event • SMS syntax Poll Interrupted due to EVM Non-Functioning or apprehension of such problem Poll Day Immediately after such type of situation Remarks Voting E. g. : HP<space>POLL<space>PROB<space>EVM. PROB- Problem, EVM- Problem of Electronic Machine. HP POLL PROB EVM

Reports by Presiding Officer/Polling Officer • Event. • Date of Event • Time of Event • SMS syntax Poll interrupted or apprehension of poll interruption due to Law & Order problem Poll day Immediately after such type of situation arises HP<space>POLL<space>PROB<space>LW • Remarks PROB- Problem, LW - Law & Order Problem. E. g. HP POLL PROB LW • Event. • Date of Event • Time of Event • SMS syntax Poll Interrupted or there is a chance of poll interruption due to other Problem Poll Day Immediately after such type of situation arises • Remarks HP<space>POLL<space>PROB<space>OTH PROB- Problem, OTH – Other Problem

Reports by Presiding Officer/Polling Officer • Event • Date of Event • Time of Event. • SMS syntax Remarks Problem resolved Poll day Immediately after problem is solved and poll is resumed in case HP<space>POLL<space>PRES . PRES means Problem resolved and poll resumed in case there is interruption. e. g. HP POLL PRES

If PO failed to send sms? Then Returning Officer/Assistant Returning Officer/Sector Officer can send SMS on behalf of that PO

SMS based Poll monitoring Website If SMS is not working then there will be provision for reporting the poll information through the website

This is login window to fill your User Name and Password given by ECI for login authentication and after that you can see various types of poll day reports. At right now. Login level: CEO

Mobile registration: Precidingofficer

Mobile registration: Returning officer

In this report section user can easily see poll day report of the polling station.

Report to see details: -- Mobile registration -- Safe arrival of polling party

This report section show the poll day reports(current) same as poll day report.

Poll interruption and problem resolved report

Exception Report: Polling stations reported through sms Polling stations not reported through sms

CEO can modify particular record of the polling station if in case SMS Gateway is not working.

voter turnout report of the particular polling station on the basis of Final Voter Information captured

Poll Progress Chart is calculated based on hourly Event based Report.

Training to Presiding officer How to send SMS. About the keyword HP POLL About the different types of SMS formats. When to send SMS (each SMS has to be send on certain event or time). Where to send SMS (each SMS has to be send on a particular no. given by CEO office) What to do if getting problem in sending SMS. Importance of sending SMS accurately and timely.

Thanks