Small Project Template Training Module 1 Logistics 2

Small Project Template Training Module 1

Logistics • • 2 Course Length: Approximately 50 Minutes Reminder: (any technical reminders with DCS/Webex) Presentation software functionality Module Contains Knowledge Check Questions

Learning Objectives • Small Project Template (SPT) Background • Differences between the Standard Template and the SPT • Locating the SPT • What Projects Should Use the SPT • Layout of the SPT • Content of SPT Parts 2 thru 6 3

Small Project Template (SPT) Background • Scaled down version of Standard DB Template was needed • Many station projects are smaller projects that do not need full DB format • SPT was coordinated effort by Technical Discipline Leaders and variety of user input to develop a usable tool for smaller projects Standard Template 4 Small Template

SPT Similarities • SPT uses same 6 -part format The Standard Template and SPT have the same Order of Precedence which is covered further in another slide Table of Contents Part 1 Proposal Documents, Contract Forms & Conditions Part 2 General Requirements Part 3 Statement of Work / Project Program Part 4 Minimum Materials, Engineering and Construction Requirements – Performance Technical Specifications Part 5 Prescriptive Specifications Part 6 Attachments 5

Differences between Standard Template and SPT 6 • Part 2 General Requirements scaled down to reflect reduced requirements. such as scheduling and submittals. • Part 3 Project Program scaled down for simpler projects • Part 4 Performance Technical Specifications are scaled down. • Fewer UFC’s referenced in SPT. Therefore, design work should be limited to simple projects and straightforward solutions. • Part 5 Prescriptive Specifications will always include: UFGS 01 32 16. 05. 20 Small Project Design and Construction Schedules UFGS 01 33 29. 05 20 Sustainability Reporting for D-B UFGS 01 35 26. 05 20 Government Safety Requirements for D-B • Part 6 Attachments include existing drawings, soil data, etc. No real difference from Standard Template.

How to find the NAVFAC DB Master www. wbdg. org 7

How to find the NAVFAC DB Master www. wbdg. org 8

Design-Build for Small Projects What projects should use the Small Project Template? 9

Categories of Work 10 • Category I : Large multi-discipline new construction and renovations not appropriate for SPT • Category II: Moderate sized multi-discipline renovations over $4 M not appropriate for SPT • Category II : Moderate sized between $750 K and $4 M are appropriate for SPT if they are primarily single-discipline designs • Category III: Small single-discipline repair and renovation, little or no engineering or design needed so not design-build • Category IV: Very small repair and renovation, no engineering or design needed, so not design-build

Small Project Design Guidance Obtain approval from the contracting officer's representative for the use of the Small Project Template in lieu of the Standard Template or one of the Model Templates. Refer to Engineering & Construction Bulletin 2006 -04 for categories of work and NAVFAC BMS B-1. 4. 5 for processes. * SPDB may be suitable for projects >$4 M by exception when the work is straight-forward, single trade, such as roadwork and roofing. 11

Sample Projects using SPT • Plain Pre-engineered metal building (PEB) with no mechanical or electrical • Re-roofing project without mechanical or electrical work • Repaving a parking lot • Painting a building • Replacement of an HVAC unit • Small interior renovation with little or no mechanical or electrical work • Third Party Certified Sustainable Projects should NOT use the SPT. 12

Small Project Design Guidance The Acquisition Method will determine what Parts of the SPT will be used. ** Part 2 of the SPT template has reduced administrative requirements and therefore careful selection of experienced/ highly performing contractor is essential to success. *** Tailor Part 3, Project Program to the acquisition method selected. 13

Knowledge Check #1 14

Knowledge Check #1 1. (True/False) A Category 1 large multi-discipline project is NOT appropriate for the SPT? True. 2. (True/False) A $4 M roof replacement project is appropriate for the SPT? It depends. Yes, if it is straight-forward with minimal other trades. 3. (True/False) A $750 K multi-discipline renovation is appropriate for the SPT? False. Even small multi-discipline designs should use the Standard Template. 15

Layout of the SPT RFP Package 16

Order of Precedence The contract consists of solicitation, approved proposal, & final design. NFAS Clause 5252. 236 -9312 and UFGS 01 33 10. 05 20, Design Submittal Procedures, determine the precedence in case of a conflict. In the event of conflict or inconsistency between any of the below described portions of the conformed contract, precedence must be given in the following order: a. Any portions of the proposal or final design that exceed the requirements of the solicitation. (1) Any portion of the proposal that exceeds the final design. (2) Any portion of the final design that exceeds the proposal. (3) Where portions within either the proposal or the final design conflict, the portion that most exceeds the requirements of the solicitation has precedence. b. The requirements of the solicitation, in descending order of precedence: (1) (2) (3) (4) (5) (6) (7) (8) Standard Form 1442, Price Schedule, and Davis Bacon Wage Rates Part 1 - Contract Clauses Part 2 - General Requirements Part 3 - Project Program Requirements Part 6 - Attachments (excluding Concept Drawings) Part 5 - Prescriptive Specifications exclusive of performance specifications Part 4 - Performance Specifications exclusive of prescriptive specifications Part 6 - Attachments (Concept Drawings). Within Part 3 - Project Program Requirements Section 5. 0 ROOM REQUIREMENTS provides detailed requirements on a room by room basis that further defines requirements that are in addition to the ENGINEERING SYSTEMS REQUIREMENTS SECTION. 17

Small Project: Part 2 Previous versions of PART 2 were comprised of two sections: PART 2 and PART 2 A (Attachments). The current version of PART 2 has incorporated both PART 2 and PART 2 A into one “PART 2” section. SPT Part 2 includes a scaled down version of the traditional "Division 01" documents that addresses the administrative, safety, design processes, construction processes, and project closeout instructions for the project. These documents inform the contractor on how to do business with the local Base where the project is located and the NAVFAC Component creating the project. 18

Part 2 Example Small Project Template PART 2 numbering has been changed to match Unified Facilities Guide Specifications 19

Part 2 – Submittal Approval 01 33 00. 05 20 and 01 33 10. 05 20 Government/Contracting Officer (CO) approves “G” submittals PART 1 PART 2 2. QC Manager certifies all submittals (including design). PART 3 See 01 33 00. 05 20 for the following: PARTS 4&5 PART 6 1. DQC Manager certifies all design submittals. Submittals Reserved for Government Surveillance provide the Government the opportunity to oversee critical project issues. Submittals Reserved for Government Approval are certified by QC and DOR and approved by the CO. Contractor's DOR is the approving authority for submittals listed with a "G" designation, unless the DOR delegates to Contractor Quality Control approval. During the Post Award Kickoff meeting, Contractor must propose and gain acceptance for any critical path work activities requiring advance submittal and approval 20

Part 2 – Construction Submittals 01 33 00. 05 20 CONSTRUCTION SUBMITTAL PROCEDURES • Govt approves only submittals identified - Electrical has a recommended list for approval (9 items) - HVAC recommended sections 23 09 23. 13 20, BACnet DIRECT DIGITAL CONTROL SYSTEMS FOR HVAC and 23 05 93, TESTING, ADJUSTING, AND BALANCING FOR HVAC - If not approved by Govt, recommend surveillance copies - Govt approvals are required for Environmental submittals • Government Surveillance Submittals - Examples include FP Systems, Geotech reports and pile tests, elevators/conveying systems, roofing, HVAC TABS, telecommunications, performance verification and acceptance testing, and Sustainable Reporting • Contractor Responsible for Work - Ensure no work begins until submittal approved 21

Part 2 - Design Requirements 01 33 10. 05 20 , Design Submittal Procedures Contractor-originated design documents must provide a project design that complies with the Request For Proposal (RFP), FC 1 -300 -09 N, UFC 1 -200 -01, the Core UFCs, and other referenced UFC's. Other Requirements: • Basis Of Design Format • Design Calculations Format • Drawings & Specs Format • Sustainability Reporting • Design Submittal Packages • Record Documents (As-Builts) • Variation Approval (by DOR prior to Govt) • DD Form 1354 • BIM Project Execution Plan (PXP) if required • e. OMSI Facility Data Workbook (FDW) if required Final Design - Government Review Duration must be specified 22

Part 2 – Design Submittal Procedures 01 33 10. 05 20 DESIGN SUBMITTAL PROCEDURES • Submit design submittals, including shop drawings used as design drawings, to the Government for approval. The use of a "G" following a submittal indicates that a Government approval action is required. o May tailor design submittals: – Drawings may incorporate shop drawings – Drawings can be proprietary (identify brand names) – Manufacturer data & catalog cuts can be incorporated into specs • Submit sustainable design submittals in accordance with 01 33 29. 05 20, Sustainability Reporting for Design-Build. • Contractor may proceed after submission of sealed and signed documents certified by the DQC and approved by the Government. Consolidated Final Design Package is NOT required at end of design 23

Part 2 – Order of Precedence 01 33 10. 05 20 DESIGN SUBMITTAL PROCEDURES Order Of Precedence – Case Studies • Case 1: Any portion of the “Accepted Proposal “ or “Final Design” that exceeds the RFP governs. – Example: RFP identifies “Type V” construction (stud walls). Proposal shows “Type II” construction (CMU walls) - Proposal governs. • Case 2: : Any portions of the “Accepted Proposal” that exceeds the “Final Design” governs. – Example: Proposal shows “stainless steel handrails. ” “galvanized handrails” - Proposal governs. Final Design shows • Case 3: Any portion of the “Final Design” that exceeds the ”Accepted Proposal” governs (if final design is included in contract per mod): – Example: Proposal shows “galvanized handrails. Final Design shows “stainless steel handrails” - Final Design governs. 24

Part 2 – Design & Construction QC 01 45 00. 05 20, DESIGN & CONSTRUCTION QC • Defines requirements the Quality Control Plan • Defines responsibilities of QCM • Defines the Three Phases of Quality Control – Preparatory Phase: Review documents for compliance with laws, codes, regulations, and requirements of the contract. – Initial Phase: Observe and inspect initial portion of work, resolve conflicts in construction and ensure testing is done and certified. – Follow-Up Phase: At completion, ensure the work is in compliance with contract requirements. 25

Knowledge Check #2 26

Knowledge Check #2 1. (True/False) The Small Project Template uses the same six-part format as the Standard Template? True. 2. (True/False) Part 2 used to be organized into Parts 2 and 2 A, but they have been combined into one section now and paragraphs numbered to correspond to typical Division 01 spec sections? True. 3. (True/False) Contractor-originated design documents must provide a project design that complies with the RFP, FC 1 -300 -09 N, UFC 1 -20001, the Core UFCs, and other referenced UFC's? True. 27

Small Project: Part 3 body (Scaled down NAVFAC-wide requirements) • Most important part. Establishes the project requirements - scope of work. It captures the customer requirements. • Highest order of precedence after Contract documents in Part 1 and General Requirements in Part 2. • 6 Chapters – Engineering Systems Requirements (ESRs) 1. Project Description 2. Project Objectives ESRs determine WHAT is required 3. Site Analysis 4. Building Requirements 5. Room Requirements 6. Engineering Systems Requirements (i. e. A 10 Foundations, B 30 Roofing, D 30 HVAC) NOTE: If an item of work specific to your project is not included in this Small Project Template, consider cutting and pasting paragraphs from the Standard template. 28

Small Project: Part 3, Ch. 1 & 2 29

Small Project: Part 4 body (Scaled down NAVFAC-wide requirements) • Performance Technical Specifications (PTSs) (abbreviated versions from Standard Template) • Establishes the minimum acceptable standards • Lower order of precedence than Part 3 • Follows Uniformat Numbering System. Paragraphs must not be re-numbered • This section not intended to be edited. 30 PTSs define HOW we want the WHAT included in PART 3

Small Project: Part 4 31

Small Project: Part 5 REQUIRED PRESCRIPTIVE TECHNICAL SPECIFICATIONS (PTSs) • 01 33 29. 05 20 Sustainability Reporting for Design-Build • 01 35 26. 05 20 Government Safety Requirements for Design-Build • 01 32 16. 05 20 Small Project Design and Construction Schedules 32

Small Project: Part 5 • 33 Example of when Part 5 Prescriptive Specification could be used with the SPT

Small Project: Part 5 SUSTAINABILITY REPORTING • Integrate sustainable principles per Executive Order 13693, NAVFAC ECB 2014 -02 • ALL projects require Guiding Principles Validation (GPV) and must meet the requirements of UFC 1 -200 -02, High Performance and Sustainable Building Requirements. RFP Section 01 33 29. 05 20 Sustainability Reporting for Design-Build must be included in Part 5 of ALL project RFPs. 34

Small Project: Part 6 includes any Information that will help the contractor develop a suitable design and construct without hindrance. • • • Sketches, Catalog Cuts Record drawings Soil Boring Logs, Geotechnical Reports Environmental Hazards Assessment Reports Base Exterior Architecture Plans (BEAP)/Installation Appearance Plan (IAP) • General Site Photographs • Photographs of specific site problems (e. g. , significant storm water erosion) 35

Examples of SPT Project Types Re-paving parking lot Roof replacement Pre-Engineered Building w/o utilities HVAC Replacement 36

Final Knowledge Check 37

Final Knowledge Check 1. (True/False) A $2 M new pre-engineered metal building, with mechanical and electrical systems and 3 rd Party Sustainable certification is appropriate for the SPT. False. A project of that type should use the Standard Template. 2. (True/False) All construction submittals are approved by the DOR or QC specialist unless identified in 01 33 00. 05 20, Construction Submittal Procedures. If the submittals for Government approval are NOT identified in this section, the Govt does not approve it. True. 38

Final Knowledge Check (cont’d) 3. (True/False) Part 3 Project Program is the most important part. It establishes the project requirements - scope of work. It captures the customer requirements. True. 4. (True/False) The following three sections; 01 33 29. 05 20 Sustainability Reporting for Design-Build, 01 35 26. 05 20 Government Safety Requirements for Design-Build, and 01 32 16. 05 20 Small Project Design and Construction Schedules have to be edited and included in Part 5 of the SPT? True. 39

Review of Learning Objectives Today you have learned: ü Small Project Template (SPT) Background ü Differences between the Standard Template and the SPT ü Locating the SPT ü What Projects Should Use the SPT ü Layout of the SPT ü Content of SPT Parts 2 thru 6 40

Design-Build Training Modules • Introduction to Design Build • Standard RFP Template • Design-Build Processes • Small Project Design-Build • D-B Master Management Training for Criteria Managers 41

Conclusion Resource links: Navy Design-Build Master link: http: //www. wbdg. org/ffc/navynavfac/design-build-request-proposal Points of contact: Jim Affeldt, RA, LEED AP NAVFAC Atlantic James. affeldt@navy. mil 42