SLHCPP Admin News Admin guide Time sheets Effort

SLHC-PP Admin News Admin guide Time sheets Effort Web Pages 1 st Deliverable Report SLHC-PP Steering Committee Meeting CERN, July 3 rd, 2008

Admin Guide S. Schmeling – CERN/PH G. Cavallo – CERN/FI • Largely reviewed version – FP 7 rules for reporting – Rules applied to SLHC-PP – Annex: CERN Internal Procedures • • 3/July/08 Responsibilities of the admin team (N. Knoors, K. Ross, C. Montagnier) CERN financial structure (budgets) Reporting (travels, personnel, claims, etc) Audit M. C. https: //edms. cern. ch/document/904943/1 2

Timesheets Effort • The key to personnel costing is the timesheet (TS) that has to be filled each month by every participant in the project. • We can charge costs of any staff (fellows, USAS, etc) involved on a FP 7 project, to the extent that we can identify its actual costs >> use of timesheets is mandatory. • TS are also a way to keep track of spending and project progress - About 70% of SLHC-PP direct costs are attributed to Personnel 3/July/08 M. C. 3

SLHC-PP Members 181 183 Nb of Members • 97 members PM 116 Plots do not take into account the declared productive % of members 102 90 52 49 45 42 Nb of members 40 193 35 9 8 8 8 1 2 3 4 17 5 27 6 16 7 10 8 30 25 20 15 10 10 5 5 1 5 7 7 2 2 1 3 3 3 1 2 - 1 - CE AG RN 3 - H-U CE S A- T Sa c 4 - lay C I 5 CN EMA RS T -IN 2 P 3 6 CT U 7 D 8 ET ESY H 9 FO Zur M ich -N IK HE F 10 11 -G -Im SI pe ri 12 al -IN FN 13 -P 14 SI 15 STF -U C BO 16 NN -U NI G 17 E -U SF D 0 3/July/08 M. C. 4

PPT tool 3/July/08 M. C. http: //pptevm. cern. ch/slhcpp/ui/main. do M. Ropka – CERN/IT-AIS 5

TS Effort N. Knoors– CERN/PH • Nathalie KNOORS is in charge of PPT (TS, member registration, etc). Please contact her for any question, modification, etc. • Huge initial effort, with an average initial success rate ~50% • Final numbers are Ok, waiting for June figures: as of today, 2 days to deadline, 60% TS are Ok • CEA is not filling in TS (10 members)! Letter sent, waiting for response • Tool being improved (automatic fill of vacations for CERN members, statistic analysis, etc. ) 3/July/08 M. C. 6

SLHC-PP WEB Pages K. Ross – CERN/PH Pages of general interest about the project: Participants, activities, PUBLIC Pages with information concerning the management of the project (groups, agenda, etc) 3/July/08 M. C. INTERNAL (NICE pwd protected) Info by the Project Office Documents, EDMS Deliverables & milestone Tracking 7 Groundowork, etc

SLHC-PP – Public Pages Project • • Provide content, corporate image, and long-term strategy for the SLHC-PP Public pages Time scale: 30 -40 working days Start/End date: mid July – mid November Work can be performed remotely. http: //barras. biz/ Imperial College • • Deliverables: Create an image for all PUBLIC pages New format for SLHC-PP News Create Content for the Public Pages – – • About SLHC-PP (project overview and the WPs) List of FAQs Interview to key players (Project Managers, WP leaders, few Institute representatives, CERN management) Links to CERN and LHC outreach/public sites Propose a long-term strategy to maintain and update the public site 3/July/08 M. C. 8

SLHC-PP Deliverables 3/July/08 M. C. 9

SLHC-PP Deliverables 3/July/08 M. C. https: //edms. cern. ch/document/929310/1 10

Summary • Basic administrative tools in place • Time Sheet Effort is crucial for our reporting, please all help • Public Pages effort being started – Need cooperation from WP leaders to make as good as possible • First deliverable successfully submitted 3/July/08 M. C. 11