Site License Advisory Team May 31 2013 meeting

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Site License Advisory Team May 31, 2013 meeting

Site License Advisory Team May 31, 2013 meeting

Agenda 1. Adobe CLP Changes 2. Microsoft Campus Agreement Renewal – New features 3.

Agenda 1. Adobe CLP Changes 2. Microsoft Campus Agreement Renewal – New features 3. MS Agreement RFP for Reseller – – – Recommendation Pricing for departments and students Additional products

Adobe CLP Changes • Current CLP in place until 4/6/14 • With the next

Adobe CLP Changes • Current CLP in place until 4/6/14 • With the next CLP: – Adobe will no longer offer maintenance on any perpetual licenses – Adobe will no longer offer concurrent licensing – Adobe will no longer offer perpetual upgrades beyond CS 6 (we think) • Adobe is pushing everyone to the Creative Cloud (CC) option

Adobe EEA for Creative Cloud • Initial pricing is approx. $22. 88/FTE – Includes

Adobe EEA for Creative Cloud • Initial pricing is approx. $22. 88/FTE – Includes everyone on campus in the denominator • Total pricing for fac/staff is more than we currently pay for all Adobe licensing in some years • Total fac/staff/student pricing is more than our new Microsoft agreement will be

Adobe EEA • Credit for maintenance provided – No credit for existing perpetual licenses

Adobe EEA • Credit for maintenance provided – No credit for existing perpetual licenses – Adobe is offering a maintenance plan for products currently under maintenance • 18 months no charge for upgrades to CC versions • No home use currently • Required to count for compliance – Each copy allows for 2 institutional machines • Except in labs, where it’s just 1

Microsoft Campus Agreement • Current Agreement expires 6/30/2013 – Assessment for FY 13 to

Microsoft Campus Agreement • Current Agreement expires 6/30/2013 – Assessment for FY 13 to happen in June • New Features Include: – Virtualization of desktops to all students – Ability to add “all you can eat” licensing for SQL, Project, Visio, MDOP, and any other product – 5 Year agreement • Yearly price increases, but stable in years 1 and 2 – Wired. Out to sell fac/staff/student personal use licenses for Win/Office at a deeper discount

Microsoft Campus Agreement • Assuming all pricing comes out as expected, Wired. Out will

Microsoft Campus Agreement • Assuming all pricing comes out as expected, Wired. Out will take over the student spend – Frees up departments to put student spend to another need – This is approximately $300 k back to departments

Microsoft Campus Agreement Item Old Agreement New Agreement MS Campus Agreement $1, 150, 000

Microsoft Campus Agreement Item Old Agreement New Agreement MS Campus Agreement $1, 150, 000 $1, 281, 000 Wired. Out Additional Spend Approx. $300 k None required Select Discount 17% 17. 5% Additional CA Products 17% 34%

Microsoft Campus Agreement • FTE Change, FY 13 – FY 14 – Fac/Staff: •

Microsoft Campus Agreement • FTE Change, FY 13 – FY 14 – Fac/Staff: • FY 13: 23, 379 • FY 14: 23, 870 – Growth: 491 FTE – Student • FY 13: 53, 977 • FY 14: 53, 262 – Growth: -715 FTE

Microsoft Reseller RFP • RFP returned, expected award 5/31 or 6/3 from the IUC

Microsoft Reseller RFP • RFP returned, expected award 5/31 or 6/3 from the IUC • Estimated pricing for SQL, Project, Visio, et al. on subscription rates – SQL: $5/FTE F/S, $3/FTE student • Must license both Fac/Staff and students – Visio/Project: $4/FTE F/S, $3/FTE student – RDS CAL’s: $4/FTE F/S, $3/FTE student – MDOP: $2 -3/FTE

Microsoft Reseller RFP Requirements • Price list for Select products provided monthly • 4

Microsoft Reseller RFP Requirements • Price list for Select products provided monthly • 4 hour SLA to respond with quote • M-F, 8 -5 availability (with backup) required for sales team • PO’s processed and materials sent to us within 3 business days of receipt • Account team to be evaluated with references

Microsoft Campus Agreement • Minor outstanding questions: – Handling of departments with no students

Microsoft Campus Agreement • Minor outstanding questions: – Handling of departments with no students for SQL or other items that require student licenses (OSUWMC, OCIO, Athletics, etc. ) – Exact pricing (resolved with RFP award by 6/3) – Paperwork *must* be completed by June 15, meaning all decisions regarding additional products must be made by then.

Questions/Comments • Next meeting June 27, 2013, 10 AM, 580 Baker Systems – I’m

Questions/Comments • Next meeting June 27, 2013, 10 AM, 580 Baker Systems – I’m out Friday, June 28, so we’re moving it up a day