Site License Advisory Team June 30 2016 meeting

Site License Advisory Team June 30, 2016 meeting

Agenda 1. Microsoft Agreement Structure 2. Microsoft Campus Agreement Renewal 1. System Center Concession by Microsoft 3. Microsoft Select Agreement Renewal 4. 5. 6. 7. 8. 1. MSDN and Software Assurance Adobe CLP Update Autodesk Update Qualtrics Support Update Upcoming Renewals Purchasing Updates: 1. Bids for enterprise-wide technology products 2

Microsoft Campus Agreement IUC Master Agreement Select Plus MSDN/Tech. Net Student Select Student/Staff media @ Tech. Hub Microsoft Campus Agreement Departmental Enrollments (Proj/Visio, etc) Software Assurance SQL Enrollment Individual Purchases System Center Enrollment Student & Fac/Staff Desktop Licenses Red items are new for FY 17 Azure Commitment 3

Microsoft Campus Agreement • OSUs Microsoft Campus Agreement is fully renewed – The full System Center Suite was added in campus-wide • Now available on Self Service for download (9+ GB) • Savings of about $135 k due to avoidance of adding students – Student Option licensing remains in place, as is our Azure commit ($60 k) 4

Microsoft System Center • Usage of System Center servers has been increasing over the last three years – System Center 2012 R 2 greatly increased consumption, and pricing – Original SCCM deal made it difficult to remain in compliance • SCOM, DPM, and similar items were not included • System Center became a single suite in 2012 • Value of SCCM was depreciated as additional hooks into other System Center products were needed 5

Microsoft System Center • OSU Purchasing renegotiated to include the following items, and extend the same deal to the IUC: – System Center Configuration Manager – System Center Endpoint Protection – System Center Operations Manager – System Center Data Protection Manager – System Center Service Manager – System Center Virtual Machine Manager – System Center Orchestrator – And all System Center Machine Licenses -Red items are new on our license 6

Microsoft Select Agreement • OSU’s Microsoft Select Agreement renewed on 6/30/2016 – Insight will remain our reseller at this time. • Insight has also indicated that they can and will coterm our license to match the new contract term • We will move from Select to Select Plus. – MSDN and Software Assurance can be renewed now • There may be a short delay in availability due to contract issues on Insight’s end 7

Microsoft Surfaces at Tech Hub • OSU Purchasing has found a way to make Surfaces available at Tech Hub – Pricing is discounted under CDWG pricing – Departmental and personal use is available – Surfaces come with the Education Bundle (comes with keyboard) – Models include: • Surface Pro 4 (base and upgrade) • Surface Book • Surface 3 – We will turn off e. Stores access to purchasing Surfaces through other vendors 8

Adobe CLP Agreement Update • OSU Purchasing has attempted to renew our CLP agreement – This agreements permits purchase of items not on our Creative Cloud ETLA – OSU is unable to sign as-is – Adobe has not responded to some requests for comment – We continue to request updates from Adobe – Hopefully, we can resolve this shortly after the July 4 holiday 9

Autodesk • At request of Engineering, we have found some ways to resolve Autodesk issues for teaching and research – The Master Education Suite is no longer available • Replaced with smaller suites designed to match functional needs – Cost is free, but licensing is somewhat complicated by the manner in which codes are provided and software is distributed • Software and codes have to come from a central authority in the university 10

Autodesk • OSU Purchasing will be working to find a way to distribute Autodesk to the teaching and research community – This may involve downloading individual packages as needed – Model is likely to be similar to the Adobe Creative Cloud process (available to SLSC’s only for now) – Network license creation may be limited to one person at an institution • There is no centralized process for facilities copies at this time 11

Qualtrics • There are now four Brand Administrators for Qualtrics across the university – You can contact them at qualtricsbrandadmins@osu. edu • We expect to add one more (for Med. Center) soon. – Division Administrators are being set up and receiving training • CITI Human Subjects training and Institutional Data Policy training will be required for Division Admins 12

Upcoming Renewals • Nvivo – Renewed, PO dispatched – Expiration Date: June 22 – Hard fail: (on or about) July 22 • OSU Purchasing is moving this Site-Wide – We are taking steps to change the cost structure on this product so people no long have to purchase single copies. • x. Win – Renewed, PO dispatched 13

Upcoming Renewals • SPSS – Expiration Date: June 30 – Hard fail: (on or about) July 31 • 13% increase in their initial offering; negotiation ongoing. • Expect codes mid-July; this will also update our Passport Advantage site, and allow for the creation of new codes • MATLAB – Expiration Date: August 30 – Hard fail: Sept. 30 • SAS – Expiration Date: Sept. 30 – Hard fail: Dec. 31 14

OSU Purchasing IT Update • Mike Dangler is becoming the Senior Buyer for all IT, Jennifer Culp is moving to other categories • Bids in flight now – Autosys Batch Processing bid is pending award – Enterprise Integration Platform RFP is pending award – OSUWMC is doing a bid for Secure Messaging, which is ongoing 15

Questions/Comments • Next meetings – – – Jul 29, 2016 Aug 31, 2016 Sep 30, 2016 Oct 31, 2016 Nov 30, 2016 16