Site AnnualSemiAnnual Survey InBriefing Date Presented By Rank

[Site] Annual/Semi-Annual Survey In-Briefing [Date] Presented By: [Rank, Name] Survey Team Lead

Overview • What is an Survey? • Survey Team • Survey Elements • Survey Sub-Elements • Assessment Philosophy • Risk Assessment • Schedule • Deliverables • Constructive Change 2

What is an Survey? • DCMA HQ inspection of DCMA and contractor operations • Compliance-based inspection methods • Risk-based assessment of findings • An Aircraft Operations Inspection is: • An objective, structured process • Employing experienced aviation and contract ops professionals • With a frame of reference developed through inspections of similar aviation facilities. • Team Lead will out-brief CMO Commander • GFR may use specific contractor information from Survey report for annual contractor survey 3

Survey Team • Team Lead / Command & Administration • Rank, Name, Duty Location • Deputy Team Lead / Flight Operations • Rank, Name, Duty Location • Ground Operations • Rank, Name, Duty Location • Quality • Rank, Name, Duty Location • Safety • Rank, Name, Duty Location 4

Survey Trainees • Deputy Team Lead / Flight Operations • Rank, Name, Duty Location • Ground Operations • Rank, Name, Duty Location • Quality • Rank, Name, Duty Location • Safety • Rank, Name, Duty Location 5

Survey Support • [AMMT/AFMC/DES] (Location) • Rank, Name, Duty Location (if different from above) 6

Survey Observers • [Organization] (Location) • Rank, Name, Duty Location (if different from above) 7

Survey Elements 1. Command Administration (6) 2. Flight Operations (5) 3. Ground Operations (16) 4. Quality (9) 5. Safety (8) Total Inspected Items 44 8

Command & Admin Sub-Elements 1. Documentation 2. APT Responsibilities 3. Contract Issues 4. Teaming 5. CMO Commander Responsibilities 6. Site Operations 9

Flight Operations Sub-Elements 1. Flight Procedures 2. Flight Crew Information File (FCIF) Program 3. Crew/Non-Crew Flight Records 4. Flight Plans and Approval 5. Flight by Supervisory Personnel 10

Ground Operations Sub-Elements 1. Ground Procedures 9. Site-Specific HAZOPS 2. Tool Control 10. Support Shops 3. Foreign Object Damage 11. Hydraulic Fluid Cont. 4. Aircraft Ground Handling 12. Weight and Balance 5. Aircraft Servicing 13. Calibration Procedures 6. Training and Certification 14. Aircraft Security 7. Ground Support Equip 15. Oil Analysis/Handling 8. Engines and APU 16. Tech Pubs/Aircraft Records 11

Quality Sub-Elements 1. SOF Policy 2. SOF Roles and Responsibilities 3. SOF Surveillance Planning 4. SOF Program Plan 5. Surveillance Activities 6. Corrective Action Process (CAP) 7. SOF Documentation & Data Analysis 8. Support at the Sub-Tier (Delegations) 9. Competencies & Certifications 12

Safety Sub-Elements 1. Flight Safety 2. Ground Safety 3. Aircraft Rescue & Fire Fighting (ARFF) 4. Mishap Plan 5. Severe Weather Plan 6. Fuels Storage/Delivery/Maintenance 7. Facilities 8. HAZMAT and Explosives 13

Assessment Philosophy • Each element team will ask: • Does a program exist and conform to existing guidance? • Is the program adhered to and documented? • What risks/issues are associated with the program and how well are they being mitigated? • Are there any notable strengths and/or outstanding performers? 14

Risk Assessment • All write-ups receive a risk assessment based on the Risk Assessment Code Matrix • These inputs are then used to produce overall Subelement, Element, and ultimately, a unit’s overall risk assessment • Green does not necessarily mean that an element does not have risk, but rather it is indicative of how well the CMO has mitigated that risk 15

Risk Assessment Code (RAC) Matrix SEVERITY RISK ASSESSMENT CODE MATRIX Minimal Minor Moderate Significant Severe I II IV V PROBABILITY Near Certainty 5 GREEN YELLOW RED RED Highly Likely 4 GREEN YELLOW RED Likely 3 GREEN YELLOW RED Low Likelihood 2 GREEN Not Likely 1 GREEN YELLOW GREEN YELLOW PROBABILITY – A subjective estimate based on available data and an evaluator’s experience of the likelihood that a risk event will occur during the planned length of the contract. SEVERITY – A qualitative measure of the most reasonable credible mishap resulting from personnel error, environmental conditions, design inadequacies, procedural deficiencies, or system, subsystem, or component failure or malfunction. 16

Risk Assessment Rating GREEN / LOW RISK MITIGATION IS EFFECTIVE YELLOW / MODERATE RISK MITIGATION IS INADEQUATE RED / HIGH RISK MITIGATION IS INEFFECTIVE OR NONEXISTENT NOT EVALUATED (NE) THE ELEMENT/SUB-ELEMENT EXISTS AT LOCATION BUT INSPECTORS DID NOT HAVE AN OPPORTUNITY TO INSPECT NOT APPLICABLE (NA) THE ELEMENT/SUB-ELEMENT DOES NOT EXIST AT LOCATION 17

Survey Visit Schedule • Monday • • • 0830 CMO Commander In-Brief 0900 APT / Contractor Brief to the Survey Team 0930 Facility Tour 1000 Begin Inspection 1500 Daily Survey Team Recap (Survey Team only) 1545 Daily Hot Wash (Summary)(Survey Team and APT) 18

Survey Visit Schedule (Cont’d) • Tuesday/Wednesday • 0800 Continue Inspection • 1500 Daily Survey Team Recap (Survey Team only) • 1545 Daily Hot Wash (Survey Team and APT) • Thursday • (As Needed) Complete Inspection • Write Report at Hotel • Friday • 0800 CMO Commander Out-Brief 19

Deliverables • Electronic copies of the following documents are sent to the CMO Commander, Directorates, and HQ Aircraft Operations: • Power. Point out-brief • Executive summary • Detailed report addressing every sub-element and write-up • Per DCMA 8210. 2 no written or electronic copies of the Survey report or brief will be provided to the contractor. • The GFR will formally communicate Survey write-ups to the Contractor through either the Annual or Semi-Annual Contractor Survey or the Corrective Action Request process 20

Constructive Change • A constructive change occurs when: • The contractor performs work beyond that required without a formal change order. A government informal order can be defined as words, deeds, advice, comments, suggestions, or opinions. • Nothing communicated during this inspection constitutes a Constructive Change 21

Questions? Team Lead insert site specific picture 22