SIPOC Approach vs COPIS Traditional SIPOC Traditional insideout

SIPOC Approach v/s COPIS Traditional SIPOC Traditional “inside-out” SIPOC Approach Supplier Input Process Output Customer “Outside-In COPIS Approach Customer Output Process Illustration 1 : SIPOC v/s COPIS Input Supplier

The Strategic COPIS model CUSTOMER SATISFACTION CUSTOMER REQUIREMENTS Customer Experience Point Output required by Customer Voice of Customer / Customer Satisfaction (CSAT) Measure(s) Data source for Measure Frequency of Measurement "Verbatim" feedback / customer-voice related to this Process - INTERNAL MEASURES Related Internal Measure (s) / CTQs Definition of "Defect" INPUTS LEGEND Inputs Required from other Functions / Departments Data source for Defect Definition of "Opportunity for Defect" Data source for "Opportun ity for Defect" SUPPLIERS Internal and External Supplier(s) (Cross Functional Dependencies) Yellow zone represents Voice of Customers & measures related to Product or Service Quality as experienced by Customers - PROCESS Sigma Level Frequency of Internal Measurement Audit check point(s) Process Owner COMPETITIVE EDGE AUDIT In-process or Input Measure(s) (Internal Service Level Agreements required) Process(es) that will deliver these output(s) Opportunities for Customer Delight Blue zone represents Voice of the Process & Internal / Process Quality related measures Opportunities for differentiation against Competition Delight Zone – opportunities for delivering superior Quality that exceed Customer expectations Illustration 2 : The Strategic COPIS Model - summary

Strategic COPIS – detailed template with illustrations CUSTOMER SATISFACTION MANUFACTURING EXAMPLE SERVICE EXAMPLE TEMPLATE CUSTOMER REQUIREMENTS Customer Experience Point e. g. “Mutual Fund Redemption by Investor” Output required by Customer 1. On-time payment 2. Accurate amount Voice of Customer / Customer Satisfaction (CSAT) Measure(s) 1. CSAT score or no. of complaints on “Redemption timeliness" Data source for Measurement Frequency of Measurement Continuous / Surveys, Monthly Complaints data, Mystery Customer e. g. “I got my redemption payment late …" 2. CSAT score or no. of complaints on “Redemption accuracy" e. g. “Car-battery Purchase by Customer” 1. Trouble-free working for minimum 3 years 2. Prompt & hassle-free warranty service 1. CSAT score or no. of complaints on “Battery quality" 2. C-SAT score CSAT score or no. of complaints on “Warranty service quality" "Verbatim" feedback / customer-voice related to this Process Continuous / Monthly Surveys, Complaints data, Mystery Customer e. g. “I was promised hassle-free warranty service at the time of purchase, but now the dealer has made me make 4 trips … service is poor …" Illustration 3 (Part 1) : The Strategic COPIS Model – detailed

Strategic COPIS – detailed template with illustrations (contd. ) PROCESS MANUFACTURING EXAMPLE SERVICE EXAMPLE TEMPLATE - INTERNAL MEASURES Related Internal Measure (s) / CTQs 1 Definition of "Defect" % of all redemption requests where payment was delayed Data source for Defect Each redemption request that is NOT processed within … hrs. Definition of "Opportunity for Defect" Data source for "Opportun ity for Defect" Each redemption request % of all batteries made last month that had a defect % of all warranty service requests that were NOT completed on time Sigma Level 2 Frequency of Internal Measurement Redemption continuous; Process Reporting Monthly Measurement continuous; Reporting Monthly Each warranty service request that is NOT completed within … hrs. Process(es) that will deliver these output(s) Manufacturing process Warranty service Process 1 CTQ Process Owner Function / Department Head responsible for redemption Function / Department Head responsible for manufacturing Function / Department Head responsible for warranty service means “Critical to Quality” performance measures such as the examples shown above Levels may be calculated by organizations implementing a Six Sigma quality initiative. This calculation is based on “Defects per million opportunities”. However, the Strategic COPIS model can be implemented even without this measurement. The “Sigma Level” column is mentioned in this template only as a matter of detail, and may be ignored by organizations where sigma levels are not calculated. 2 Sigma Illustration 3 (Part 2) : The Strategic COPIS Model – detailed

SUPPLIERS INPUTS SERVICE EXAMPLE Inputs Required from other Functions / Departments e. g. Timely logging of redemption requests by Branch offices / Distributors MANUFACTURING EXAMPLE TEMPLATE Strategic COPIS – detailed template with illustrations (contd. ) e. g. Timely availability of service spares inventory with service locations / franchisees / dealers Internal and External Supplier(s) (Cross Functional Dependencies)1 Branches / Distributors In-process or Input Measure(s) (Internal Service Level Agreements required) AUDIT Audit check point(s) COMPETITIVE EDGE Opportunities for Customer Delight Opportunities for differentiation against Competition % redemption applications not right the first time % redemption requests received after cut-off time Stores / Service department % stock-outs 1 Cross functional dependencies are dependencies between two or more functions or departments within a company – e. g. between Sales and Operations. These are made clear by the examples mentioned under the column titled “Inputs” Illustration 3 (Part 3) : The Strategic COPIS Model – detailed

How to use the strategic COPIS template & what are the outputs ? Traditional SIPOC Approach 1. The application of strategic COPIS is best done through a facilitated workshop attended by the business head (CEO) and senior leaders of a business. Senior managers leading areas that impact customers must definitely participate. During the workshop, they must all put themselves in the customer’s shoes and pretend that they are the customer (this is often easier said than done, but it is critical for the business and the most important part of the whole exercise) 2. Start by completing (as a team), the first column of the template “Customer experience points”. List down in this column, all key “touch-points” where your customers experience your business, its products or services. Typical experience points for customers could be the initial purchase-experience, ongoing service interactions, contacting your customer-service, online transactions, and so on 3. Once all common experience points are listed, take one experience-point at a time & go all the way to the right of the template, one column at a time. The facilitator should moderate the discussion & help fill the template for each experience point 4. Once the exercise is complete for customers who pay for the business’ product or service, it can be repeated for other stakeholders in the business such as distributors, shareholders, employees or other internal customers, regulators, etc. 5. The output of the strategic COPIS workshop is the complete “master-list” of processes that the business needs to have and performance measures related to each process. The performance measures will be at three levels – voice-of-customer, process related output measures and in-process measures 6. Before proceeding further, validate the outputs or findings of the workshop with real customers (maybe a sample of customers). This will help ensure that we think is important for customers is actually so 7. You now have the answers to two strategic questions “What business processes do we need ? ” and “What to measure ? ”. This is followed by detailed documentation / mapping and implementation on the ground of the processes thus identified. Actual adherence to each process is measured through process-compliance audits. These processes are also the foundation for continual improvement in future 8. Put in place the measurements identified through COPIS. The CEO and their leadership team must regularly review the actual performance trend on these measures. Often, the workshop throws up a large number of measures – the CEO may decide which are the top-priority (vital few) measures that they will personally review, while more detailed measures pertaining to each process must be monitored & reviewed by respective process-owners 9. Strategic COPIS can be applied with significant business benefit by new businesses at their inception-stage or by existing businesses. For existing businesses, the COPIS workshop output must be used to validate their existing processes and performance Illustration measures 4 : Step by step guide on how to use the Strategic COPIS template