SINGLE POINT OF ENTRY FOR PROGRAM CURRICULUM AND

SINGLE POINT OF ENTRY FOR PROGRAM, CURRICULUM AND COURSE INFORMATION AT SESSION 5513 23 October 2019 EMEA ALLIANCE 22 -23 OCTOBER 2019

PRESENTERS Willy Hogerhuis Mark van der Molen Senior Functional Analyst University of Amsterdam W. hogerhuis@uva. nl M. vandermolen@uva. nl EMEA ALLIANCE 22 -23 OCTOBER 2019

• UNIVERSITY OF AMSTERDAM • • Largest university of the Netherlands 60, 500+ applications 40, 500+ enrolments 62 Bachelor programmes 137 Master programmes 151 Non-Degree programmes 3000 Ph. D students – 550 promotions/year 6000+ staff EMEA ALLIANCE 22 -23 OCTOBER 2019

ORGANISATION & ORACLE CS 9. 2 PT 8. 56. 16 PUM 9 ML EMEA ALLIANCE 22 -23 OCTOBER 2019

PRESENTATION • Uv. ANose? What, why, when? • Uv. A Customisations • Interfaces • Authorisation • Harmonisation • Course-, Programme- and Curriculum information in Uv. ANose • Synchronising data to three systems: Course Catalogue Syllabus+ (timetable) Campus Solutions (SIS) • Demo • Curriculum advanced options • Uv. ANose 2020? • Questions EMEA ALLIANCE 22 -23 OCTOBER 2019

FACTS AND FIGURES UVANOSE 2019 -2020 1273 users Faculty Educational Institute Programme Specialisation/ Track Courses 1 5 0 339 4 22 49 248 80 209 779 2623 10 68 79 1318 Faculty of Science 5 123 76 1171 Faculty of Medicine 3 3 9 31 3 32 324 468 48 533 479 7022 Amsterdam University College Faculty of Economics and Business Faculty of Humanities Faculty of Social and Behavioural Sciences Faculty of Law Total EMEA ALLIANCE 22 -23 OCTOBER 2019

UVANOSE: WHAT, WHY AND WHEN? • Custom-built application for the annual educational preparation • Uv. ANose enforces an efficient workflow: information concerning programmes, courses and curricula are entered only once. After validation in Uv. ANose the information is synchronised to the three target systems: Uv. A Course Catalogue Syllabus+ (timetable) Campus Solutions • Uv. ANose is user friendly and intuitive • Single point of entry reduces the risk of errors • Start 2017 • Continuous development EMEA ALLIANCE 22 -23 OCTOBER 2019

UVA CUSTOMISATIONS Courses, composition and classes • Tree structure: educational unit and (optional) activities EMEA ALLIANCE 22 -23 OCTOBER 2019

UVA CUSTOMISATIONS Courses, composition and classes • Grading terms and calculated term • Grades are given on activity level and calculated to the top level Example: 6011 P 0206 W – Class enrollment, year based terms/sessions 6011 P 0206 T – Exam classes: obtained grades, incl. fails and resits, year based terms/sessions 6011 P 0206 Y – Educational unit: final grade calculation & earned credits, only one term/session EMEA ALLIANCE 22 -23 OCTOBER 2019

UVANOSE INTERFACES Campus Solutions Courses, classes, curricula, teachers Syllabus+: Scheduling system Programme and course information Uv. A Course Catalogue Programme and course information SAP HR Accounts and data of users and teachers Surfconext/LDAP Authentication EMEA ALLIANCE 22 -23 OCTOBER 2019

UVANOSE INTERFACES EMEA ALLIANCE 22 -23 OCTOBER 2019

UVANOSE INTERFACES Campus Solutions Component Interface webservices for courses and classes Custom webservice for requirements, courselists and instructor data Existing Query Web Service (QAS) with query’s in Campus Syllabus+: Scheduling system COM interface Uv. A Course Catalogue REST api SAP HR SOAP/XML messaging (posts) Surfconext/LDAP SAML EMEA ALLIANCE 22 -23 OCTOBER 2019

AUTHORISATIONS Role bases authorisation system Hierarchical structure All roles except central administrator are year dependent • Central administrator – assigns local administrators • Local administrator – assigns all roles below • Data entry roles: Programme, Course, Timetable constraints, Curriculum • Data approval roles: Programme, Course, Timetable constraints, Curriculum • Course coordinator: Course, Timetable constraints Additional roles – assigned by central administrators Impersonate Synchronise data Log access EMEA ALLIANCE 22 -23 OCTOBER 2019

AUTHORISATION FOR DATA ENTRY AND APPROVAL EMEA ALLIANCE 22 -23 OCTOBER 2019

UVANOSE HARMONISATION • Courses • • Standard workmethod in creating and updating a course Standard course components and composition • Curriculum • • • Standard year plan Standard requirement usage Uniform naming convention • Course Catalogue • • Uniform naming convention of programmes and tracks Standard headers EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM PREPARATION BEFORE UVANOSE EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM PREPARATION AFTER UVANOSE EMEA ALLIANCE 22 -23 OCTOBER 2019

PROGRAMME, COURSE AND CURRICULUM INFORMATION IN UVANOSE: • Faculties • Educational Institutes • Programmes and specialisations • Programme descriptions • Curricula • Courses • Course descriptions • Timetable constraints (classes) EMEA ALLIANCE 22 -23 OCTOBER 2019

IMPERSONATING AND PERSONALISED DASHBOARD EMEA ALLIANCE 22 -23 OCTOBER 2019

PROGRAMME ATTRIBUTES IN UVANOSE PROGRAMME ATTRIBUTES IN UVA COURSE CATALOGUE EMEA ALLIANCE 22 -23 OCTOBER 2019

PROGRAMME DESCRIPTIONS UVANOSE UVA COURSE CATALOGUE EMEA ALLIANCE 22 -23 OCTOBER 2019

COURSE DESCRIPTIONS UVANOSE UVA COURSE CATALOGUE EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM UVANOSE UVA COURSE CATALOGUE EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM UVANOSE SYLLABUS+ (TIMETABLE) Schedule Programmes of Study by year EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM UVANOSE CAMPUS SOLUTIONS Requirement Group Requirement line Courselist EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM UVANOSE CAMPUS SOLUTIONS NECESSARY STEPS TO SYNCHRONISE A CURRICULUM: • Mark each YEAR separately as READY • Validate entire curriculum (all YEARS) • Synchronise to Campus Solutions at Programme level EMEA ALLIANCE 22 -23 OCTOBER 2019

DEMO • Create a new course and synchronise to Campus Solutions and Course Catalogue • Add new course to curriculum • Change a curriculum and synchronise to Campus Solutions • Curriculum advanced options EMEA ALLIANCE 22 -23 OCTOBER 2019

CURRICULUM ADVANCED OPTIONS Tracks and specialisations Generic requirements on programme level CS subplan as requirement line precondition Shared course groups within a programme Copy course groups from other programmes Re-use existing Campus requirement groups, requirements and courselists Single year curriculum Placeholders for Minor/Extra curricular requirements EMEA ALLIANCE 22 -23 OCTOBER 2019

UVANOSE From 2020? • Continuous development: • • • Online Course Manual Assessment record ? • Scrum team • • • 3 developers Scrum master Product Owner Functional Consultant Backlog (151 items) EMEA ALLIANCE 22 -23 OCTOBER 2019

QUESTIONS? EMEA ALLIANCE 22 -23 OCTOBER 2019

THANK YOU! EMEA ALLIANCE 22 -23 OCTOBER 2019